Bid irregularities
In accordance with the Commission's Procurement Policy, Section 8.0, the following is a list of common Bid Irregularities that may be contained in a Bid. This list identifies the type of irregularity and the action to be taken by the Commission, whether the Bid is considered compliant or non-compliant. This list is not exhaustive of all irregularities that may be contained in a Bid and may be amended by the TTC, at its sole discretion, from time to time.
Last Updated: Monday, November 26, 2007
| Number |
Irregularity |
Response |
|---|---|---|
|
1 |
Late Bids. |
Automatic rejection and not read publicly. |
|
2 |
Insufficient financial security (No deposit or bid bond or insufficient deposit or bid bond). |
Automatic rejection. |
|
3 |
Incomplete Bids (Part bids - all items not bid). |
Automatic rejection, unless otherwise provided in the Request. |
|
4 |
Exceptions (as defined in the Commission's Procurement Policy). |
Automatic rejection. |
|
5 |
Qualifications (as defined in the Commission's Procurement Policy) |
Acceptable. |
|
6 |
Bids received on documents other than those provided by the Commission. |
Automatic rejection, unless the information provided does not materially affect the substance or form of the Request, as determined at the sole discretion of the Head - Materials and Procurement). |
|
7 |
Bids containing errors. |
Automatic rejection, unless the errors do not materially affect the Bid, as determined at the sole discretion of the Head - Materials and Procurement. |
|
8 |
Failure to sign Agreement to Bond, Bid Bond Bid Document (i.e. Form of Tender/Proposal). |
Automatic rejection. |
|
9 |
Erasures, overwriting, strike-outs, or failure to initial changes made on Bid. |
Automatic rejection, unless it does not materially affect the Bid, as determined at the sole discretion of the Head - Materials and Procurement. |
|
10 |
Discrepancies between the written price and the numerical price |
Automatic rejection. |
|
11 |
Failure to acknowledge in the Bid that all addenda form part of the submission in the Bid. |
Automatic rejection, unless the failure would not have a material impact on the intent of the contract, as determined at the sole discretion of the Head - Materials and Procurement. |
|
12 |
Discrepancies between the written price and the numerical price |
Automatic rejection, if Request specifically requires optional pricing to be submitted. If optional pricing is not a mandatory requirement, failure to provide optional pricing is acceptable. |
|
13 |
Requested submission requirements not included in the Bid, in whole or in part. |
Automatic rejection if information was a mandatory requirement in the Request. If information was not mandatory, any missing information must be assessed at the sole discretion of the Head - Materials and Procurement to determine whether the missing information materially affects the Bid. |
|
14 |
Failure of a Bidder to identify itself on the Bid. |
Automatic rejection. |
|
15 |
Mathematical errors. |
Automatic rejection unless otherwise provided in the Request. |
|
16 |
Agreement to Bond not signed by both the Contractor / Company and the Surety; or Agreement to Provide Irrevocable Letter of credit not signed by the Financial Institution. |
Automatic Rejection |