Board Meeting - July 13, 2005

H. Moscoe (Chair), O. Chow (Vice-Chair), J. Mihevc, B. Ashton, B. Balkissoon, P. Li Preti, B. Saundercook, A. Giambrone and S. Bussin (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), T. Andrews (Chief Special Constable), B. Leck (General Counsel), S. Blakey (Executive Director – Human Resources), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), A. Smith (Acting Chief Marketing Officer), W. Dawson (Superintendent – Route & Systems Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

Nil

Commissioner Mihevc Moved That The Commission Approve The Minutes From Meeting No. 1856, And That The Chair And General Secretary Be Authorized To Sign The Same, Subject To Amending Item No. 3 By Removing Commissioner Saundercook As A Member Of The Purchasing Committee.

The Motion By Commissioner Mihevc Carried.

Commissioner Mihevc Moved That The Commission Approve The Minutes From Meeting No. 1857, And That The Chair And General Secretary Be Authorized To Sign The Same.

The Motion By Commissioner Mihevc Carried.

Nil

Vice-Chair Chow Moved That The Commission Meet As The Committee Of The Whole On Wednesday, August 31, 2005 At 9:30 A.M., Or Later, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The Motion By Vice-Chair Chow Carried.

a) Community Bus

Councillor Gloria Lindsay Luby
City of Toronto

The Commission Received The Deputation. 

b) Report No. 28 – Service Improvements for 2005 - Results of Consultation

Councillor Norm Kelly
City of Toronto
(Submitted communication)

Councillor Mark Grimes
City of Toronto
(Submitted communication)
Anna Ross

On conclusion of Ms. Ross’s deputation, Commissioner Mihevc distributed a number communications received concerning the 33 Forest Hill route.
 
Chris Sellors
Senior Assistant
Councillor Michael Walker’s Office

The Commission Received The Deputations.

(See Report No. 28 For Minute)

c) Taste of the Danforth

Chris Trahiotis
Greektown on the Danforth BIA

The Commission Received The Deputation.

CC-1 Commissioner Mihevc – Re: UITP Rome Manifesto

The Commission had before it “The Rome Manifesto – Pubic Transport is Mobility for All.”  The manifesto was adopted at a recent conference of the International Association of Pubic Transport and invites political leaders from around the world to demonstrate their commitment to strong public transport systems.

Commissioner Mihevc Moved That The Commission Endorse The Manifesto And That It Be Forwarded To City Of Toronto Council Through The Policy And Finance Committee For Endorsement, And That UITP Be Advised Accordingly.

The Motion By Commissioner Mihevc Carried.

1. Award of Merit – Operator Jerry Rio

Chair Moscoe advised that on May 11, 2005 at 5:30 p.m., Operator Jerry Rio was operating his bus eastbound on Dixon Road, when he became aware that a young child was choking.  The child was trying to cough up a candy that was lodged in his throat.  It became apparent that the child was in distress and the child’s father was looking for assistance.  Operator Rio immediately went to assist the young boy and was successful in dislodging the candy from his throat by putting pressure on his stomach.  Operator Rio then gave the child a bottle of water that he had in his lunch bag.

On behalf of the Commission, Chair Moscoe presented Operator Rio with an Award of Merit for his prompt and caring actions in resolving this very serious situation.

2. Chief General Manager’s Report  Period 5 May 1 to May 28, 2005

It is recommended that the Commission:

(1) receive for information the attached Executive Summary of the Chief General Manager’s (CGM’s) report covering the period May 1 to May 28, 2005; and

(2) forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM’s report is available on request from the Office of the General Secretary of the Commission).

Approved

3. Procurement Authorization Lawrence Station  Platform Asbestos Abatement Contract Y60-12

It is recommended that the Commission authorize the award of Contract to Klajnerman Contracting Corp. (Klajnerman) in the amount of $477,220.00 which includes the cost for the Specified Option for Environmental Impairment Liability Insurance for Contract Y60-12 – Lawrence Station Platform – Asbestos Abatement.

Approved

4. Procurement Authorization Consultant Design Services - Replacement of Underground Storage Tanks Contract G85-207

It is recommended that the Commission authorize the award of contract G85-207 to MacViro Consultants Inc. (MacViro) in the upset limit amount of $480,000.00 for Consultant Design Services – Replacement of Underground Storage Tanks which is anticipated to be completed by December 31, 2007.
         
Approved

5. Procurement Authorization Finch Station - New Bus Exit Contract Y17-7

It is recommended that the Commission approve the award of Contract Y17-7, in the amount of $826,200.00 to Land Construction Company Ltd. for the construction of Finch Station – New Bus Exit.

Approved

6. Procurement Authorization Key Station Accessibility St. Clair Station Contract S45-5

It is recommended that the Commission authorize the acceptance of the tender submitted by Consolidated Canadian Contractors (1031644 Ontario Inc.) (Consolidated) in the amount of $3,984,000.00 for Contract S45-5, Key Station Accessibility – St. Clair Station.

Approved

7. Procurement Authorization Contract  Amendment No. 5 Contract No.: G85-161A Geotechnical and Geo-Environmental Engineering Services Triennial Contract

It is recommended that the Commission authorize the issuance of Contract Amendment No. 5 to Conestoga-Rovers & Associates for the Geotechnical and Geo-Environmental Engineering 
Services Triennial Contract, in the amount of $200,000.00, increasing the total upset limit contract amount from $703,200.00 to $903,200.00.
  
Approved

8. Procurement Authorization Mount Dennis Bus Garage Building Demolition and Site Remediation Contract X1-2 Contract Change X1-2-31 and Change Directive X1-2-32

It is recommended that the Commission authorize the following:

1. Contract Change X1-2-31 to Aim Waste Management Inc. in the credit amount of ($494,340.00), to delete the requirement for Granular “B” backfill and compaction in areas of remediation.

2. An increase of $100,000.00 for Change Directive X1-2-32, for the importation, backfilling and compaction of select fill in areas of remediation. This will bring the total authorized amount of Change Directive X1-2-32 to $200,000.00.

Approved
 
9. Procurement Authorization: Design, Fabrication and Assembly of a Rail Non-Revenue Vehicle – Diesel-Electric Dual Mode Locomotive to Replace RT-12

It is recommended that the Commission award a contract to Arva Industries Inc. (Arva) in the amount of $3,656,020.66, including applicable taxes, for the design, fabrication and assembly of a diesel-electric dual mode locomotive.

Approved

10. Purchase Order Amendment Authorization Contract  No.: G85-173 Civil Engineering Services Biennial Contract

It is recommended that the Commission approve the issuance of amendment #9 for $130,000 to Chisholm, Fleming & Associates for the Civil Engineering Services – Biennial Contract for a revised upset limit amount of $402,990.63 and extend the term of the contract to December 31, 2007.
 
Approved

11. Procurement Authorization – Supply of Ni-Cad Battery Bank Systems

It is recommended that the Commission approve awarding a contract to Advanced Battery Systems Inc. in the amount of $285,411.60 including applicable taxes for the supply of 26 sets of Nickel-Cadmium Battery Bank Systems to be supplied during 2005.

Approved

12. Procurement Authorization – Upgrade Air Dryer System in Orion VII Buses

It is recommended that the Commission authorize Contract Amendment C32PY04839 #3 in the amount of $218,212.50 to Orion Bus Industries Inc. for the upgrade of the air dryer system on the 330 Orion VII buses presently on order, from a Haldex single stage system, as originally specified, to a Graham White Twin Tower Air Dryer.

Approved

13. Procurement Authorization – Revision to  Engine Exhaust Aftertreatment – Orion VII Buses

It is recommended that the Commission authorize Contract Amendment C32PY04839 #2 in the credit amount of $445,004, to Orion Bus Industries Inc. to allow the first 80 buses of the 330 bus order to be delivered with Diesel Oxidizing Catalyst exhaust aftertreatment instead of the Diesel Particulate Filters originally specified.

Approved

Commissioner Mihevc Moved That Staff Be Requested To Report Back At The September 2005 Commission Meeting On The Feasibility Of Retrofitting The 80 Buses With Diesel Particulate Filters At A Later Date, And That Savings Accrued To The Purchase Of Buses Program 4.11 Be Held In Reserve To Facilitate The Above Retrofit If Deemed Possible.

The Motion By Commissioner Mihevc Carried.

14. Procurement Authorization – Supply, Installation and Commissioning Vehicle Lift System for Harvey Shop

It is recommended that the Commission authorize the allocation of funds for a vehicle lift system and the award of a contract to Eurocana Marketing & Production in the amount of $139,380 Canadian for the supply, installation and commissioning of a Vehicle Lift System for CLRV and ALRV Streetcars at Harvey Shop.     
 
Approved

15. Procurement Authorization – IBM 2003-225 Mainframe Software Licensing

It is recommended that the Commission approve funds in the upset limit amount of $1,293,000.00 and award a renewal contract for a three-year term (August 1, 2005 to July 31, 2008) with IBM Canada Ltd. to license IBM software installed on the Commission’s IBM mainframe.

Approved

16. Procurement Authorization – Supply of Towing Services for TTC Revenue and Non-Revenue Vehicles and Miscellaneous Equipment

It is recommended that the Commission approve the award of two contracts each for a three year term from August 1, 2005 to July 31, 2008 as follows:

1. A contract to Abrams Towing Service Limited in the upset limit amount of $1,700,000 as the main contractor for the provision of towing services for both east and west Toronto; and

2. A contract to J.P. Towing Service Ltd. in the upset limit amount of $85,000 for the provision of towing services as the contingency contractor, on an as required basis.

Approved

17. Procurement Authorization – Supply of Safety Equipment

It is recommended that the Commission approve the issuance of a purchase order to Hansler Smith Limited (Hansler Smith) in the total upset limit amount of $2,100,000 for the supply of safety equipment over a one-year period commencing July 16, 2005 to July 2006.

Approved

Chair Moscoe Moved That The Report Be Referred To The TTC Purchasing Committee.

The Motion By Chair Moscoe Carried.

18. Procurement Authorization – Supply of Steel Poles for Overhead System

In Response To A Request From Staff, The Commission Agreed To Withdraw This Report.

19. Purchase Order Amendment Authority for the Purchasing Card Program

It is recommended that the Commission approve the issuance of a Purchase Order Amendment to U.S. Bank National Association Canada for the Purchasing Card Program to increase to the total contract amount by $400,000 revising the total upset limit amount to $2,900,000 and extend the contract expiry date from July 31, 2005 to November 30, 2005.

Approved

20. Purchase of Orion Bus Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of various Orion bus parts for the planned period October 2005 to October 2008 to Orion Bus Industries Limited for an upset limit of $16,590,000 including applicable taxes.

Approved

21. 2055 Kennedy Road (Canderel/Stoneridge Development) – Procurement Authorization

It is recommended that the Commission approve a final authorization of $40,000   Stikeman Elliott to finalize the agreements to implement the Ontario Municipal Board (“OMB”) decision for the development of 2055 Kennedy Road and the acquisition of the necessary property to implement a future Sheppard Subway/GO Transit station on the site. This brings the total authorized amount to $130,000.

Approved

22. Purchase of Thermo King Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various Thermo King parts to the following companies for the period from September 2005 to September 2008: 

- Thermo King of Toronto for $3,000,000 including applicable taxes.

- New Flyer Industries Limited for $168,000 including applicable taxes

- Orion Bus Ind. Limited for $98,000 including applicable taxes.

- Baker Transit Parts for $20,000 including applicable taxes.

Approved

23. Supply of Subway Car Cleaners

It is recommended that the Commission  authorize the award of a one year contract for the supply of cleaners for the exterior and under car of subway cars to Johnson Diversey Inc. for the period of September 8, 2005 to September 7, 2006 in the upset limit amount of $365,000.00.

Approved

24. Lease of Retail Space – Finch and Pape Stations

It is recommended that the Commission approve the execution of the following lease agreements with respect to available retail space at Finch and Pape Subway Stations.

1. Finch Gift Shop Inc. for the lease of space at Finch Station for a five year term. The proposed lease agreement for Finch Station will provide a guaranteed amount of $180,000.00 for the entire lease term.

2. The TDL Group Corp. for the lease of space at Pape Station for a ten year term. The proposed lease agreement for Pape Station will provide a guaranteed amount for $800,000.00 for the entire lease term.

Approved

Chair Moscoe Moved The Following Motions:

1. That Staff Prepare An Inventory Of Retail Space At Each Station Detailing The Amount And Number Of Spaces Rented And The Net Revenue To The TTC From Each.

2. That Reports Be Tabled In The Form Of A General Survey Of All Retail And A Report On Two Stations Per Commission Meeting.

3. That Staff Report On The Feasibility Of Additional Retail Space At Each Station.

4. That There Be A Particular Consideration Of The Possibility Of Retail Kiosks At Bus Terminals.

5. That Staff Be Authorized To Hire A Consultant For Up To $100,000.00 To Facilitate This Review.

The Motions By Chair Moscoe Carried.

25. Summary of Authorized Expenditures Between $100,000 to $200,000 for the Period May 1, 2005 to May 31, 2005

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period May 1, 2005 to May 31, 2005, which were approved by Senior Management.

Received

26. Notice of Award of Procurement Authorization Mount Dennis Bus Garage Site Services and Foundations Contract X1-4 

It is recommended that the Commission receive the notice of award of Chair Moscoe, Commissioner Mihevc and the Chief General Manager approving the award of Contract X1-4 in the amount of $3,751,000.00, to Torcom Construction Inc. (Torcom), for the construction of site services and foundation work associated with the Mount Dennis Bus Garage Project.

Received

27. Leadership and Professional Development Training Programs 

It is recommended that the Commission approve the attendance of Brian Snowden, Superintendent – Non-Revenue and Brakes at the Operations Leadership Program at Queen’s School of Business from September 18 – 23; Geoff Turner, Superintendent – Heavy Repair and Overhaul at the Leadership Program at the Queen’s School of Business from September 11 – 16; and Silvano Florindi, Project Manager and Anthony Iannucci, Director – Technical Services at the Leadership Program at the Ivey School of Business from September 18 to 23.

Approved

28. Service Improvements for 2005 – Results of Consultation

It is recommended that the Commission:

1. Approve the introduction of the following service changes for a trial period, effective October 16, 2005, noting that no comments were received in opposition to these changes:

• 36 FINCH WEST – Revised routing at Milvan Drive

• 143 DOWNTOWN/BEACH EXPRESS – Revised routing downtown

• 33 FOREST HILL – Revised routing at Old Forest Hill Road

• 191 HIGHWAY 27 ROCKET – Revised routing via Humber College Boulevard

• 41 KEELE – Revised routing at York University

• 134 PROGRESS – Evening and Sunday service to Finch Avenue

• 38 HIGHLAND CREEK – Sunday and holiday service

2.Approve the introduction of an extension of the 116 MORNINGSIDE route to Morningside Heights for a trial period, once the conditions described in the report have been met and it is physically possible to safely operate the service.

3.Note that, during the consultation process, requests were received to reverse TTC staff’s position on a number of routing changes. Each of these changes has been reassessed, as described in the report, and staff confirm their original conclusions to not implement:

• Continuation of the 13 NEVILLE PARK route once track reconstruction is complete

• Through service on Kingston Road at St. Clair Avenue

• Added periods of operation on the 132 MILNER route

• Extending the 66 PRINCE EDWARD route to serve Lake Shore Boulevard

• New Downtown Express service from Lake Shore Boulevard

• Through service at Don Mills Station on the 85 SHEPPARD EAST route

• Through service on Pharmacy Avenue at Sheppard Avenue

• Added periods of operation on the 109 RANEE route

• Changes to the routing of the 77 SWANSEA route

• Changes to the south-end looping of the 47 LANSDOWNE route

4. Forward this report to the City of Toronto and all city councillors, the City of Mississauga, the Regional Municipality of York, and GO Transit.

Approved

Chair Moscoe Moved That Staff Be Requested To Explore With Councillor Kelly Possible Solutions To His Concerns With Respect To Through Service At Don Mills Station On The 85 Sheppard East Route.

The Motion By Chair Moscoe Carried.

Vice-Chair Chow Moved That Staff Be Requested To Explore With Councillor Grimes And The Humber Bay Shore Condominium Association, A Premium Express Route That Extends Service East Along Lake Shore Boulevard, As A Pilot Project, And Report On Its Success, And Further, Review The Transit Needs Of Emerging Neighbourhoods.

The Motion By Vice-Chair Chow Carried.

Chair Moscoe Moved That Staff Be Requested To Explore With Councillor Walker Possible Solutions With Respect To Removing Bus Service From Avoca Avenue And Pleasant Boulevard, East Of St. Clair Station, And That Staff Be Authorized To Implement A Change If There Is No Significant Disruption Or Additional Cost.

The Motion By Chair Moscoe Carried.

29. TTC Corporate Policy Review – Policy 10.17.1 System Safety Review

It is recommended that the Commission approve the following TTC Corporate Policy 10.17.1 System Safety Review, as amended, which is attached hereto as Appendix ‘A’.

Approved
 
30. TTC Corporate Policy Review – Policy 13.5.4 - Authorization for Expenditures 

It is recommended that the Commission approve the following TTC Corporate Policy, which is attached hereto as Appendix ‘A’.

• Policy 13.5.5, Authorization for Expenditures

Approved

31. Amendment 2005 Commission Meeting Schedule

It is recommended that the Commission amend its current meeting schedule for 2005 by striking out the Wednesday, September 28th, Wednesday, October 26th and Wednesday, November 23rd dates and replacing in lieu thereof Wednesday, September 21st, Wednesday, October 19th and Thursday, November 24th.
  
Approved

32. Staff Response to Commission Inquiries

a) Toronto Police Service Use of Paid Duty Rates for Training Services Provided to TTC’s Special Constables
     
The Commission had before it a memorandum dated July 13, 2005 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Toronto Police Service Use of Paid Duty Rates for Training Services Provided to TTC’s Special 
Constables .”

The commission received the memorandum for information.

b) Commercial Advertising on the TTC

The Commission had before it a memorandum dated July 13, 2005 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Commercial Advertising on the TTC.”

The Commission Received The Memorandum For Information.

c) Supply of Towing Services – Additional Information

The Commission had before it a memorandum dated July 13, 2005 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Supply of Towing Services – Additional Information.”

The Commission Received The Memorandum For Inform

Nil

Nil

a) Real Time Bus Stops

The Commission had before it a report dated July 13, 2005 from Chair Moscoe entitled, “Real Time Bus Stops.”

Chair Moscoe Moved The Following Motions:

1. Refer This Report To Staff For A Report To The Commission In Three Months Time.

2. Direct Staff To Review The Design Of Bus Stops And Alternate Products Of The Market And Recommend Several Acceptable New Formats For Bus Stops.

3. Undertake An Analysis Of The Capacity Of The GPS System Proposed For The “Talking Bus” To Provide The Information Necessary To Accurately Track Moving Buses.

4. Report On The Capacity Of CIS And/Or The Current Communication System To Broadcast Information To Bus Stops And What Modifications May Be Necessary To Enhance That Capacity.

5. Explore A Number Of “Off The Shelf” Systems That Can Provide “Next Bus” Information To A Display At A Bus Stop.

The Motions By Chair Moscoe Carried.

b) Attendance at APTA Conference, Dallas, Texas

The Commission Approved The Attendance Of Chair Moscoe And Commissioner Saundercook At The American Public Transportation Association Conference Being Held In Dallas, Texas Between September 22-28, 2005.

The meeting adjourned at 3:10 p.m.

Nil