Board Meeting - February 19, 2003

S. Shaw (Vice-Chair), H. Moscoe, B. Ashton, D. Miller, J. Flint, D. Shiner, P. Li Preti and N. Kelly (Commissioners), R. Ducharme (Chief General Manager), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Manager – Human Resources), R. Hughes (Chief Marketing Officer), T. Andrews (Chief Security Officer) M. Stambler (Manager - Service Planning), C. Wheeler (Manager (Property Development),W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

S. Shaw was in the Chair.

Nil

Commissioner Moscoe Moved That The Commission Approve The Minutes From Meeting No. 1823 And That The Chair And General Secretary Be Authorized To Sign The Same.

The Commission Approved The Motion By Commissioner Moscoe.

a) Item No. 24a) TTC Subway Filming Procedures Commissioner Flint advised that she had met with TTC staff and would be meeting with the Co-Chairs of FLIC in the near future to facilitate discussion on this matter.

The Commission Received The Foregoing Information.

Nil

a) Removal or Painting of Poles on Weston Road

Councillor Frances Nunziata
City of Toronto
(Submitted communication)

The Commission Received The Deputation For Information.

Commissioner Moscoe Moved That The TTC Advise Hydro And City Of Toronto That The Poles Will Be Removed And That They Have Two Months To Remove Their Equipment, However, The TTC Is Prepared To Negotiate A Transfer Of Ownership Of The Poles On Condition That Hydro And Other Agencies Are Prepared To Maintain Them.
Commissioner Flint Moved That The Matter Be Deferred For A Period Of One Month, And That Staff Be Requested To Submit A Report Providing More Detailed Information, Including The Number Of Poles, What The Poles Are Used For, And Cost Of Removal.
Vice-Chair Shaw Called For A Vote On Commissioner Flint's Deferral Motion.

The Commission Approved The Motion By Commissioner Flint.

b) TTC's Union Station Subway Entrance

John Sewell
Save Union Station Steering Committee
(Submitted communication)

The Commission Received The Deputation For Information.
Commissioner Moscoe Moved That Staff Be Requested To Submit Pedestrian Flow Diagrams In An Effort To Maximize The Passenger Flow Between Union Station And The Path System, With Such Report To Also Include Information On The Phasing Of The Work.

The Commission Approved The Motion By Commissioner Moscoe.

Nil

Nil

a) February 18, 2003 - Federal Budget

M. Roche, Chief Financial Officer gave a verbal update with respect to this matter.

The Commission Received The Verbal Update For Information.

Commissioner Moscoe Moved The Following Motions:

1. That Staff Attempt To Seek Clarification Of The Environmental And Infrastructure Impacts Of The Budget, And Specifically Seek Some Commitments With Respect To Allocating Those Funds To The TTC.

2. That The Commission Engage In Dialogue With Federal Members Representing The Toronto Ridings To Make Clear To Them That The TTC Is In Desperate Need Of Funding.

3. That Staff Prepare An Advertising Campaign To Highlight The TTC'S Need For Federal Funding And That This Campaign Be Brought Forward As Expeditiously As Possible.

The Commission Approved The Motions By Commissioner Moscoe.

Commissioner Ashton Moved That The TTC Invite Paul Martin To Attend A Commission Meeting To Discuss The Future Of Transit In Canada.

The Commission Approved The Motion By Commissioner Ashton.

Commissioner Miller Moved The Following Motions:

1. That The TTC Request The Federal Government To Include C.U.T.A. And The Public Transit Operators From Canada's Major Cities In The Discussion Regarding The Development Of The Kyoto/Green Funding Policies.

2. That The TTC Request The Provincial Government, In View Of The Apparent Lack Of Funding From The Federal Government, To Review Its Commitment To Funding Public Transit In Ontario's Cities And To Return In Particular To The Traditional Funding Arrangements Of 75% Capital And Matching The Ttc's Operating Subsidy From The City Of Toronto.

The Commission Approved The Motions By Commissioner Miller.

1. Procurement Authorization Eglinton Bus Termiinal - Design Services Temporary Facility Contract S85-21 – Contract Amendment No. 17

It is recommended that the Commission authorize Contract Amendment No. 17 to Earth Tech (Canada) Inc. (Earth Tech) in the amount of $260,000.00 for engineering support and inspection services required during construction.

Approved

2. Procurement Authorization Contract No. G85-161 Geotechnical and Geo-Environmental Engineering Services Triennial Contract

It is recommended that the Commission authorize the issuance of Purchase Orders to the following companies and in the amounts listed below, for geotechnical and geo-environmental engineering services for a three-year period from April 1, 2003 to March 31, 2006:

• $600,000.00 to Barenco Inc. 

• $600,000.00 to Conestoga-Rovers & Associates Limited 

• $600,000.00 to Jacques Whitford Environment Limited

• $125,000.00 to Barenco Inc. (for Operations Branch)

in the total upset limit amount of $1,925,000.00.

Approved

3. Procurement Authorization – Provision for Insurance Brokerage Services

It is recommended that the Commission authorize the issuance of a purchase order in the upset limit amount of $419,850 including tax, to Marsh Canada Inc. (Marsh) to provide Insurance Brokerage Services to the Commission for a period of five years from April 1, 2003 to March 31, 2008.

Approved

Commissioner Moscoe Moved That Staff Be Requested To Explore The Feasibility Of Seeking A Wider Market For Its Insurance Brokerage Services.

The Commission Approved The Motion By Commissioner Moscoe.

Commissioner Ashton Moved That The Commission Notify The Registered Insurance Brokers Of Ontario Regarding The TTC'S Concerns About The Limited Marketplace And Diminished Competitiveness In The Insurance Market.

The Commission Approved The Motion By Commissioner Ashton.

4. Procurement Authorization – Toronto Parking Authority – Contract Change for 2003 Operating Expenses

It is recommended that the Commission authorize a Contract Change in the amount of $160,400 plus taxes. This will bring the total amount authorized to $1,078,792.50, plus taxes to the Toronto Parking Authority (TPA), for the 2003 operation and maintenance of the Commission’s commuter parking lots.

Approved

5. Procurement Authorization – Supply of Rock Drill and Carrier, Including On-Site Training

It is recommended that the Commission approve the issuance of a Purchase Order to Creighton Rock Drill Ltd. In the upset limit amount of $250,000, for the supply of a rock drill and carrier, including on-site training to staff for use in the TTC’s Tunnel & Station Leak Remediation Program.

Approved

6. Procurement Authorization – Expansion Joint Repair North York Centre Station

It is recommended that the Commission approve the issuance of a Purchase Order to SITQ, the Owner of the City Centre Development, in the upset limit amount of $66,000, to cover the TTC’s 50% share of the costs associated with the repair of the leaking expansion joint located at the interface between the north-west entrance connection at North York Centre Station and the City Centre Development Complex.

Approved

7. Sheppard Subway Sheppard-Yonge Station – Contract SH-51-J1Contract Change SH-J1-318 Emergency Fire Ventilation

It is recommended that the Commission authorize an increase of $85,659.34 to Contract Change SH-51-J1-318 bringing the amount required for this change to $168,659.34 for emergency fire ventilation through the station emergency exit building.

Approved

8. Sheppard Subway Sheppard-Yonge Station – Contract SH-51-J1 Contract Change SH-51-J1-418 Additional Heat/Smoke Detectors

It is recommended that the Commission authorize Contract Change SH-51-J1-418 in the amount of $202,229.19 for additional heat/smoke detectors at various locations in Sheppard-Yonge Station, complete with associated power supply, to meet the fire code requirements.

Approved

9. Supply of Diesel Fuel for the Period of April 1, 2003 to March 31, 2004

It is recommended that the Commission approve:

1. Issuance of an amendment to the contract with Sunoco Inc. in the amount of $2.4 million to increase the total upset limit to $32.6 million for the supply of diesel fuel for the period April 1, 2002 to March 31, 2003; and

2. Exercising the option in the current contract with Sunoco Inc. for a third year for the supply of up to 60 million litres of diesel fuel for a one year period from April 1, 2003 to March 31, 2004 in the total upset limit of $34.9 million, including all applicable taxes.

Approved

10. Summary of Authorized Expenditures for the Period December 1, 2002 to December 31, 2002

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period December 1, 2002 to December 31, 2002 which were approved by Senior Management.

Received

11. Confirmation of Procurement Authorization - Environmental Assessment Study Bus Rapid Transit, Spadina Subway to York University Proposal No. P02PC02923

It is recommended that the Commission confirm the approval of Chair Disero, Commissioner Li Preti and the Chief General Manager for the issuance of a Purchase Order to URS, Cole Sherman and Associates Ltd. (Cole Sherman), for the above stated contract, in the upset limit amount of $370,000.00.

Confirmed

12. Danforth Garage - Lease for Habitat For Humanity

It is recommended that the Commission approve the execution of a lease with Habitat For Humanity Toronto Inc. for a portion of the Danforth Garage for one year at an annual gross rent of $68,976 with an option to renew for one year.

Approved

Commissioner Moscoe Moved That Staff Be Requested To Explore With Habitat For Humanity The Opportunity To Offset Part Of The Lease Payments With A Possible Tax Receipt; And Further That Staff Report Back On The Results Of These Discussions.

The Commission Approved The Motion By Commissioner Moscoe.

13. Appointment of Director and Appointment of Secretary

- Toronto Transit Commission - Sick Benefit Association

It is recommended that the Commission appoint Howard Smith, General Superintendent - Surface Transportation, as Director of the TTC Sick Benefit Association. Sick Benefit Association By-Law No. 1, Section 4(1) and Section 4(2) establishes the position of Director. The affairs of the Association shall be administered by a Board of eight directors, four of whom shall be appointed from time to time by the Commission, and four of whom shall be appointed from time to time by Local 113 of the Amalgamated Transit Union. If a vacancy should occur in any of the foregoing directorships, the organization which made the original appointment may appoint a director to fill the vacancy.

It is also recommended that the Commission approve the appointment of Brian Cornfoot, Director - Occupational Health and Claims Management, as Secretary of the TTC Sick Benefit Association. Sick Benefit Association By-Law No. 1, Section 7(3), establishes the position of Secretary and states in part: The Secretary shall be appointed by the Sick Benefit Association Board on recommendation of the President with the approval of the Commission and shall be paid by the Commission.

Approved

14. Service Improvements for 2003 - Results of Consultation

It is recommended that the Commission:

1. Approve the introduction of the following service changes for a trial period, on the dates listed, noting that no comments were received in opposition to these changes:

• 112 WEST MALL - Revised service (on May 12, 2003)

• 46 MARTIN GROVE - Revised routing at Kipling Station (on May 11, 2003)

• 80 QUEENSWAY - Monday-Friday late evening service west of Humber Loop (on March 31, 2003)

• 88 SOUTH LEASIDE - Service on Vanderhoof Avenue (on February 16, 2003)

• 192 AIRPORT ROCKET, 58 MALTON, AND 307 EGLINTON WEST - Extension to Pearson Airport new terminal (to begin later in 2003 when the new airport terminal at Pearson Airport is in operation)

• 133 NEILSON - Extension to Morningside Heights (to begin when the construction of new roads permits)

2. Note that the following service changes, which were approved by the Commission at its meeting of October 23, 2002, have begun, effective February 16, 2003:

• 58 MALTON and 307 EGLINTON WEST - Extension to Pearson Airport

Terminal 3

3. Forward this report to the City of Toronto and all city councillors, the City of Mississauga, the Regional Municipality of York, and GO Transit.

Approved

Commissioner Moscoe Moved That Service To Humber College Be Monitored And Increased Incrementally To Accommodate Any Additional Ridership That Results From The Double Cohort.

The Commission Approved The Motion By Commissioner Moscoe.

15. Travel Approval - American Industrial

Hygiene Conference and Exposition - Dallas Texas

It is recommended that the Commission approve a travel request for Bill Swanson, Occupational Hygienist, in the Safety Department, to attend the American Industrial Hygiene Conference and Exposition (AIHCE) in Dallas Texas.

Approved

16. Transit Benefits of a New Bus Exit at Finch Station

It is recommended that the Commission:

1. Receive this report for information, noting that:

• the most-significant problem for the 65 buses per hour which currently exit the north end of Finch Station is the large amount of time wasted combating traffic congestion while travelling 40 metres on Bishop Avenue to get to Yonge Street;

• in the peak periods, it can take buses up to four minutes to travel this 40 metres on Bishop Avenue due to the local and commuter-parking traffic on Bishop Avenue;

• congestion on Bishop Avenue also delays buses entering the station and, in turn, buses circulating within the station;

• a new bus exit from Finch Station via Pemberton Avenue would allow buses to completely avoid this problem and would therefore, increase service reliability and quality for all bus customers at Finch Station, and reduce congestion for all vehicles on Bishop Avenue approaching Yonge Street;

• the improved operations possible with a new bus exit via Pemberton Avenue would allow efficiency improvements equal to two morning peak buses and one afternoon peak bus, and operating efficiencies equal to $194,000 per year, through reductions in delays; and

2. Forward this report to the City of Toronto's Administration Committee for consideration together with an upcoming City of Toronto staff report which will request authority to expropriate land to replace the parking spaces which would be displaced by the proposed TTC Pemberton bus exit to Yonge Street, and to the City's Planning and Transportation Committee for information.

Adopted

17. Staff Attendance at MIT "Public Transportation Service and Operations Planning" Course - Cambridge, Massachusetts

It is recommended that the Commission approve Trevor Pitman's attendance at the "Public Transportation Service and Operations Planning" course at the Massachusetts Institute of Technology (MIT), from August 11 to 15, 2003 at an estimated cost of $6,000.

Approved
18. Outstanding Commission Items

It is recommended that the Commission receive for information the attached list of outstanding Commission items for the period covering May 2000 to December 2002.
Received

a) Commission Directive to Meet with Global Initiatives - Current Status

The Commission had before it a memorandum dated February 19, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Commission Directive to Meet with Global Initiatives - Current Status."

The Commission Received The Memorandum For Information.

b) Dedicated Development Levy to Fund Transit Improvements Required for the City's Official Plan

The Commission had before it a memorandum dated February 19, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Dedicated Development Levy to Fund Transit Improvements Required for the City's Official Plan."

The Commission Received The Memorandum For Information.

c) Environmentalists Plan Toronto (EPT) Proposal for a Rapid Transit Alternative to Replacing the Gardiner Expressway

The Commission had before it a memorandum dated February 19, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Environmentalists Plan Toronto (EPT) Proposal for a Rapid Transit Alternative to Replacing the Gardiner Expressway."

The Commission Received The Memorandum For Information.

d) Parking Opportunities Along Transit Routes

The Commission had before it a memorandum dated February 19, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Parking Opportunities Along Transit Routes."

The Commission Received The Memorandum For Information.

Commissioner Moscoe Moved That Staff Be Requested To Review The Feasibility Of Enhancing The Parking Capacity Of The Commuter Parking Lots By Conducting A One Time Tour Of Commissioner Moscoe's Ward, As A Trial, To Identify Potential Surface Parking Spaces; And Further That Staff Report Back On The Results Of This Initiative.

The Commission Approved The Motion By Commissioner Moscoe.

Commissioner Flint Moved That Staff, In Conjunction With City Planning Staff, Be Requested To Conduct A Review Of The Development Lands Around Leslie Station To Determine If A Suitable Location Could Be Found To Enhance The Availability Of Commuter Parking.

The Commission Approved The Motion By Commissioner Flint.

C-1 Philip Webb, Centre for Urban and Community Studies, University of Toronto expressing his concern with the cost shown for the project entitled, "Save the Streetcar Projects" which was embodied in a report considered by the Commission at its meeting on January 24, 2003 entitled, "Status Update - Capital Funding."

The Commission also had before it a memorandum dated February 19, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Correspondence - Philip Webb Letter on "Save the Streetcar".

The Commission Received The Communications For Information.

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Commissioner Li Preti To Meet As The Committee Of The Whole On Wednesday, March 19, 2003, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 3:20 p.m.

Nil