Board Meeting - June 12, 2002

B. Ashton (Chair), D. Miller, G. Altobello, B. Disero, H. Moscoe, S. Shaw and N. Kelly (Commissioners), R. Ducharme (Chief General Manager), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), M. Walker (Chief Security Officer), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Manager – Human Resources), R. Hughes (Chief Marketing Officer), M. Stambler (Manager – Service Planning), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.
B. Ashton was in the Chair.

W. Dawson, Superintendent, Route and System Planning, Service Planning Department was present for Item No. 27.
Prior to commencing with the agenda, Father Rosica of the World Youth Day Secretariat presented Chair Ashton with a cheque in the amount $1.25 million as the Secretariat’s initial contribution to the TTC for transit services relating to the World Youth Day Event.
Commissioner Miller Moved That The Commission Congratulate And Thank Father Rosica For His Hard Work On Achieving The Excellent Registration Response For The World Youth Day Event, As Well As His Support In Meeting The Needs Of The TTC.

The Commission Approved Commissioner Miller’s Motion.

Commissioner Moscoe declared an interest with respect to Item No. 3 entitled, "Procurement Authorization Triennial Mechanical Design Services Proposal No. P11PC02715", as his brother owns one of the companies listed in the report. Commissioner Moscoe took no part in the discussions or decisions made by the Commission concerning this matter.

Commissioner Miller Moved That The Commission Approve The Minutes From Meeting No. 1813 And That The Chair And General Secretary Be Authorized To Sign The Same.

Commissioner Miller called for a recorded vote.

Chair Ashton, Commissioner Miller, Commissioner Altobello, Commissioner Moscoe, Commissioner Kelly And Commissioner Shaw Voted In Favour. There were no opposing votes. The motion therefore carried on a 6 – 0 vote.

Commissioner Disero was not present to vote on the foregoing motion.

Nil

Nil

a. College Street Track Reconstruction

Councillor Olivia Chow
City of Toronto

Gord Brown
Harbord Village Residents Association

Hamish Wilson

The Commission Received The Foregoing Deputations.

Commissioner Moscoe Moved The Following:

1.  That Staff Report At The Next Meeting On The Feasibility Of Accelerating The College Track Reconstruction Project From 2006 To 2004; And

2.  That Staff Review The Feasibility Of Establishing A Dedicated Right-Of-Way For Streetcars On College Street In The Area Proposed For Revitalization.

The Commission Approved Commissioner Moscoe’s Motion.

Commissioner Disero Moved That Staff Report On The Costs Associated With Establishing A Dedicated Streetcar Right-Of-Way For The Entire College Route, Including Operational Savings That Would Result From Such Action.

The Commission Approved Commissioner Disero’s Motion.

Commissioner Kelly Moved That Staff Report On The Possible Removal Of Streetcar Loading Platforms Along College Street, Including The Cost, Operational And Safety Implications.

The Commission Approved Commissioner Kelly’s Motion.

a. TTC Partners in Safety re: Disabled

Lylly-Marie Fleischer
(Submitted communication)

The Commission Received The Deputation.

Commissioner Moscoe Moved That The Deputant’s Communication Be Referred To Staff For Investigation, And That Staff Meet With The Deputant To Discuss Her Concerns, Including A Report Back On The Results Of These Deliberations.

The Commission Approved Commissioner Moscoe’s Motion.

b. "People in Motion" – Staff Commendation

Carol Anne Monet
Chair, TTC Advisory Committee on Accessible Transportation

The Commission Received The Deputation.

c. Elevator Opening – Queen's Park Station

- Staff and Commissioner Commendation

Carol Anne Monet
Chair, TTC Advisory Committee on Accessible Transportation

The Commission Received The Deputation.

d. Application to Amend Zoning

By-Law - 2525-2535 St. Clair Avenue West

Councillor Frances Nunziata
City of Toronto
(Submitted communication)

The Commission Received The Deputation.

Commissioner Miller Moved That Staff Be Instructed To Meet With The Developer Prior To The June 18, 2002 City Council Meeting To Resolve The Issue Surrounding The Payment Of $75,000 For The Installation Of Signal Priority Technology At Three Intersections.

The Commission Approved Commissioner Miller’s Motion.

e. Report No. 27 – Rapid Transit Expansion Study – Follow-Up Report

Steve Munro
(Submitted brief)

The Commission Received The Deputation.
(See Report No. 27 For Minute)

a. Chair Brian Ashton – East-West Transit Links Across the Toronto-Mississauga Boundary

Chair Ashton submitted a memorandum dated May 31, 2002 from R. Ducharme, Chief General Manager entitled, "East-West Transit Links Across the Toronto-Mississauga Boundary."

The Commission Received The Memorandum For Information.

Commissioner Miller Moved That It Be The Commission’s Preference That Any Busway Developed In Connection With Mississauga In The West End Of Toronto Be Located On Dundas Street Rather Than Bloor Or Burnhamthorpe.

The Commission Approved Commissioner Miller’s Motion.

1. Ridership Update

R. Hughes, Chief Marketing Officer gave an overhead slide presentation with respect to this matter.

The Commission Received The Presentation For Information.

2. Chief General Manager's Report - Period 4 – April 7 to May 4, 2002

It is recommended that the Commission:

1. Receive for information the attached Executive Summary of the Chief General Manager’s (CGM’s) report covering the period April 7 to May 4, 2002 noting that:

• 2002 TTC Operating Budget

the current projected shortfall is about $32 million (comprised of a $14 million budget shortfall resulting from an approved City of Toronto TTC Operating subsidy of $152.2 million, $9 million less in passenger revenue due to a projected ridership shortfall of 6 million, a $12.4 million increased wage cost resulting from the recently negotiated collective agreements, and reduced expenditure projections of about $3 million); and that, in order to deal with the shortfall, the City’s Budget Advisory Committee is recommending that City Council approve the drawing of the entire $23.8 million from the Rider’s Reserve and that the balance be covered through a corresponding reduction in the TTC’s Operating Budget contribution to its Capital Program.

• 2002 Wheel-Trans Operating Budget

that the current projected budget shortfall is $475,000, due to the wages component of the recently negotiated collective bargaining agreements; it is expected that, unless savings materialize during the course of the year to offset this, the unaccommodated rate will average about 4% for 2002;

• 2002-2006 Capital Program

that the 2002 year-end cash flow is now projected to be $17.8 million under budget; and

2. Forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

3. Procurement Authorization Triennial Mechanical Design Services Proposal No.: P11PC02715

It is recommended that the Commission authorize the issuance of a Purchase Order to ATS Reliance Technical Group (ATS) for the services of a Mechanical Engineering Technologist, for the above stated contract in the upset limit amount of $430,000.00 for a three-year period, from July 1, 2002 to June 30, 2005.

Approved

4. Procurement Authorization SRT Elevated Structures Piers and Abutments Rehabilitation Contract J35-6

It is recommended that the Commission authorize the acceptance of the tender submitted by Bridgecon Construction Ltd. in the amount of $212,784.00, for Contract J35-6 – SRT Elevated Structures Piers and Abutments Rehabilitation.

Approved

5. Procurement Authorization St. Clair Avenue Bridges Structural Rehabilitation Contract E35-2

It is recommended that the Commission authorize the acceptance of the tender submitted by Underground Services Ltd. in the amount of $578,000.00, for Contract E35-2 – St. Clair Avenue Bridges – Structural Rehabilitation.
Approved

6. Procurement Authorization Duncan Shop – Roofing Rehabilitation Contract M1-40 Contract Change Directive M1-40-5

It is recommended that the Commission authorize an additional amount of $100,000 to Contract Change Directive M1-40-5 to Trio Roofing Systems Inc. bringing the total change directive authorization to $150,000.

Approved

7. Purchase Authorization Rehabilitation of Vent Shafts at Various Locations – Contract G60-121 Contract Change G60-121-5

It is recommended that the Commission authorize an additional amount of $69,820.32 for Contract Change G60-121-5 to Underground Services (1983) Ltd., bringing the total contract change authorization to $169,820.32 for additional removal and replacement of deteriorated concrete.

Approved

8. Procurement Authorization Engineering Services for Structural Condition Surveys Proposal No. P31PW01904

It is recommended that the Commission authorize the issuance of purchase orders to McCormick Rankin Corporation in the amount of $175,000.00 and SNC Lavalin Engineers & Constructors Inc. in the amount of $175,000.00 for Engineering Services – Structural Condition Surveys for a three-year period from July 1, 2002 to June 30, 2005 in the total upset limit amount of $350,000.00.

Approved

9. Procurement Authorization – Supply of Bus and Subway Batteries

It is recommended that the Commission approve the issuance of purchase orders for a three-year term commencing June 16, 2002 to:

1. Crosstown Battery Sales, for the supply of 12 volt bus batteries, in the upset limit amount of $550,000 on the basis of lowest evaluated price; and,

2. Great Northern Battery Systems, for the supply of 8 volt subway car batteries, in the upset limit amount of $140,000 on the basis of lowest proposal price.

Approved

8. Procurement Authorization – System Contract for Safety Supplies, Equipment and Apparel

It is recommended that the Commission approve the issuance of a purchase order to Hansler Smith Limited in the total upset limit amount of $4,700,000 for safety supplies, equipment and apparel over a three-year period commencing July 16, 2002 to July 15, 2005.

Approved
 
9. Procurement Authorization – Supply of Bus Tires

It is recommended that the Commission approve the issuance of a purchase order to Bridgestone/Firestone Canada Ltd. in the upset limit amount of $11,700,000 for the supply of bus tires over a five-year period from July 7, 2002 to June 30, 2007.

Approved

Commissioner Kelly Moved That Staff Be Requested To Report Back To The TTC Audit Committee On The Business Case For Leasing Tires.

The Commission Approved Commissioner Kelly’s Motion.

10. Procurement Authorization – Supply of 24 Hour Towing Services for TTC Revenue and Non-Revenue Vehicles and Miscellaneous Equipment

It is recommended that the Commission approve the award of two contracts for a three-year term on the basis of lowest priced Proposals as follows:

1. Abrams Towing Service Limited in the upset limit amount of $1,100,000 for the supply of 24 hour towing services for the entire contract; and

2. ‘A Towing Service Ltd.’ in the upset limit amount of $60,000 for the supply of towing services as the alternate contractor.

Approved

8. Procurement Authorization – Repair of the Viewmount Entrance to Glencairn Station

It is recommended that the Commission approve the issuance of a Purchase Order to the Toronto Works & Emergency Services Department, in the upset limit of $82,508.66, for the repair of the Viewmount Entrance to Glencairn Station.

Approved

Commissioner Moscoe Moved That Staff Be Requested To Meet With Commissioner Moscoe To Discuss This Matter, And That If The Required Work Is To Take Longer Than Initially Proposed, The Commission Undertake To Pay The Cost Of A Mailing To The Neighbourhood To Advise Of The Extended Timeframe.

The Commission Approved Commissioner Moscoe’s Motion.
 
9. Purchase Order Authorization Amendment Supply of Stainless Steel Escalator Parts – PC-0032848

It is recommended that the Commission approve exercising the option to extend the contract with Canadian Rogers Eastern Limited for the supply of stainless steel escalator parts, for a two-year period from July 1, 2002 to June 30, 2004, and to increase the upset limit value of the contract by $500,000 from $365,000 to $865,000.

Approved

15. Procurement of One Special Sand Delivery Truck

It is recommended that the Commission authorize the award of a purchase order to Donway Ford Sterling Limited, in the amount of $215,234.00, for the supply of one Special Sand Delivery Truck.

Approved

16. Procurement Authorization – Purchase Order Amendment for Supply of Safety Footwear

It is recommended that the Commission approve the issuance of Purchase Order Amendments to the following companies in the upset limit amounts noted to increase the total value of contracts related to the safety footwear program by $139,000 to a total of $1,125,000.

1. Marks Work Wearhouse - $85,000

2. Mister Safety Shoes - $35,000

3. ISECO - $10,000

4. Gordon Contract - $ 9,000

Approved

17. Purchase of Various Brake Component Parts

It is recommended that the Commission authorize the following:

1. A supply contract for various brake component parts from June 2002 to June 2005 for $475,000 including applicable taxes to Rose Rail Components Inc.; and

2. A supply contract for various brake component parts from June 2002 to June 2005 for $60,000 including applicable taxes to Knorr Brake Ltd.

Approved

18. Purchase Order Authorization Amendment – Quantex Technologies Inc.

It is recommended that the Commission authorize an amendment to the contract with Quantex Technologies Inc., for the removal and disposal of hazardous liquid waste to increase the upset limit amount by $280,000, bringing the total approved amount to $1,110,455.17.

Approved

19. Summary of Authorized Expenditures for the Period April 7, 2002 to May 4, 2002

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period April 7, 2002 to May 4, 2002 which were approved by Senior Management.

Received

20. Sheppard Subway – Contract SH-00-C6 – Structure Finishing Contract Change – Deletion of Bayview Station Bus Loop Option

It is recommended that the Commission authorize the issuance of a contract change to Grascan Construction Ltd. (Contract SH-00-C6), in the decreased amount of $212,054, for the deletion of the priced option for the Bayview Station Bus Loop.

Approved

21. Confirmation of Approval – Catastrophe Liability and Property Insurance Renewals – June 1, 2002

It is recommended that the Commission confirm the approval of the Chair and Chief General Manager for the placement of its Catastrophe Liability and Property insurance policies through Marsh Canada (the Commission’s insurance broker), for one year from June 1, 2002, with the following provisions:

a. Catastrophe Liability Insurance

• A liability limit of $100,000,000 ($95,000,000 in excess of a $5,000,000 retained limit); and
• An annual premium of $1,051,920.

a. Property Insurance

• A per loss limit of $200,000,000.
• A deductible of $1,000,000 per occurrence.
• An annual premium of $2,873,994.

Confirmed

22. Sheppard Subway – Status of Project

It is recommended that the Commission receive this report regarding the status of the Sheppard Subway budget and schedule for information, noting that the line is scheduled for opening on November 24, 2002.

Received

23. Method of Sale – Beresford Substation

It is recommended that the Commission approve the public sale of Beresford Substation.

Approved

24. 1375 Dupont Street (Royce Loop)

It is recommended that the Commission:

1. accept 1448343 Ontario Inc.’s offer to purchase 1375 Dupont Street for the amount of $620,000; and

2. authorize staff to execute an Agreement of Purchase and Sale and ancillary agreements that may be required to effect the transfer of title.

Approved

25. 2001 Management Letter – Management Responses

It is recommended that the Commission receive for information the attached 2001 management letter from the auditors, with management responses.

Received

26. Temporary Rapid Transit Service Changes

It is recommended the Commission:

1. Receive this report for information, noting that:

• between September 1, 2002 and January 4, 2003, and between April and October 2003, Scarborough RT service will be replaced by buses after approximately 12:00 midnight Monday to Saturday, and after approximately 11:00 p.m. on Sundays, to expedite the previously-approved Scarborough RT Elevated Structural Rehabilitation state-of-good repair capital project;

• on six Sundays from September 1 to October 6, 2002, Yonge Subway service, north of York Mills Station, will be replaced by buses between approximately 9:00 a.m. and 12:00 noon, to expedite the testing and commissioning of the subway signalling associated with the Sheppard Subway;

• by shortening the length of time required to carry out these necessary construction projects, the temporary rapid transit service changes will minimise the impact on customers, and will result in a more-efficient use of scarce capital funds; and

1. Forward this report to the City of Toronto, York Region, The City of Brampton, and GO Transit.

Received

27. Rapid Transit Expansion Study (RTES) – Follow-Up Report

After Hearing The Deputation And Receiving A Presentation From W. Dawson, Superintendent, Route And System Planning, Service Planning Department, Commissioner Moscoe Moved An Amendment To Recommendation No. 3 by Adding The Words "And Work To Ensure Those Elements Of The Plan That Favour Public Transit Including Mechanisms To Support Surface Transit Are Fully Developed", So Such Recommendation Reads As Follows:

"3. Re-Affirm ITS Recognition Of The Importance Of, And The Need To Improve The Quality, Speed, And Reliability Of Its Comprehensive Surface Network By Requesting Toronto City Council to:

• Endorse The TTC’S Concept Of Expanding Transit Priorities Throughout Toronto Using Measures Such As Signal Priority For Transit Vehicles On Major Arterial Roads, Transit Priority Lanes For High-Frequency Routes, And The Creation Of A Network Of Roads Where There Are Stricter Turning And Parking/Stopping Restrictions;

• Approve The Transit-Supportive Principles Of The Proposed New City Of Toronto Official Plan; And Work To Ensure Those Elements Of The Plan That Favour Public Transit Including Mechanisms To Support Surface Transit Are Fully Developed."

The Commission Approved Commissioner Moscoe’s Motion.

Commissioner Moscoe Moved Adoption Of The Recommendations Contained In The Report, As Amended.

The Commission Approved Commissioner Moscoe’s Motion.

Commissioner Miller Moved That Staff Be Requested To Report Back On The Etobicoke Streetcar Rapid Transit Link When There Are Further Developments.

The Commission Approved Commissioner Miller’s Motion.

Commissioner Miller Moved That Staff Be Requested To Pursue As Aggressively As Possible, The Possibility Of Expanding Bus Access By Reserved Bus Lanes Or Busways Between The Northern Terminus Of The Spadina Subway And York University.

The Commission Approved Commissioner Miller’s Motion.

a. Current Value Auditing Policies and Practices

The Commission Deferred Consideration Of This Matter Until Its Next Meeting.

C-1 Bill Fisch, Regional Chair & C.E.O., The Regional Municipality of York dated May 3, 2002, forwarding a copy of a resolution regarding the potential privatization of hydro corridors which was approved by York Regional Council at its meeting on March 28, 2002.

The Commission Received The Communication For Information.

C-2 Nancy Wright-Laking, Town Clerk, Town of Newmarket advising that Town of Newmarket Council endorsed the City of Vaughan’s resolution regarding the potential privatization of Hydro Corridors.
The Commission Received The Communication For Information.

C-3 Mario Racco, Chair, The Spadina-York Subway Extension Committee advising of the Committee’s continuing support for the extension of the Spadina subway from Downsview Station to Steeles Avenue and ultimately on to the Vaughan Corporate Centre.

The Commission Received The Communication For Information.

(See Report No. 27 For Minute)

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Chair Ashton To Meet As The Committee Of The Whole On Wednesday, July 10, 2002 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

a. Travel Request – Chair Ashton and

R. Ducharme – Ottawa, Ontario – June 13, 2002

Commissioner Miller Moved That The Commission Approve Chair Brian Ashton And Richard Ducharme, Chief General Manager, Travel To Ottawa, Ontario On Thursday, June 13, 2002, In Support Of Cuta’s Role As Honourary Chair At The Liberal Party Of Canada’s Maple Leaf Dinner, Further Enhancing The Federal Profile Of Public Transit, And In Support Of The Federal Government’s Funding Of Transit.

The Commission Approved Commissioner Miller’s Motion.

b. Hillcrest Employee Parking Lot

The Commission had before it a staff report dated May 27, 2002 entitled, "Hillcrest Employee Parking Lot."

Commissioner Moscoe Moved That The Recommendation Contained In The Staff Report Be Struck Out And Replaced In Lieu Thereof With The Following:

1. That Staff Be Requested To Review And Prepare A Costing For An Employee Parking Lot At Hillcrest Based On A Minimal TTC Acceptable Standard.

2. That Staff Be Requested To Survey TTC Employees Regarding Their Willingness To Park In A Paid Lot; And Further To Have Such Parking Fee Paid On A Payroll Deduction Basis.

3. That Staff Be Requested To Meet With The Toronto Parking Authority To Determine If They Have Any Interest In Designing, Building And Operating This Employee Parking Lot; And

4. That Staff Negotiate A Lease With Hydro One For Sufficient Land To Meet The Parking Requirements Identified From The Employee Survey.

The Commission Approved Commissioner Moscoe’s Motion.

The meeting adjourned at 4:20 p.m.

Nil