Board Meeting - November 29, 2021 (Rescheduled from November 17)

Public Presentations - November 29, 2021

Item 1. Chief Executive Officer’s Report – November 2021 (For Information)

• Staff report for Item 1
• Decision for Item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for August 26 and September 30, 2021 (For Information)

• Staff report for Item 2
• Decision for Item 2

Item 3. Appointment of Members to the Advisory Committee on Accessible Transit (ACAT) (Confidential Attachment - this report deals with personal matters about an identifiable person, including municipal or local board employees) (For Action)

• Staff report for Item 3
• Decision for Item 3

Item 4. Fare Collection – Lines 5 & 6 Readiness (For Action)

• Staff report for Item 4
• Decision for Item 4

Item 5. 2022 Schedule of Meetings (For Action)

• Staff report for Item 5
• Decision for Item 5

Item 6. Proxy to Vote TTC Shares in Toronto Coach Terminal Inc. (For Action)

• Staff report for Item 6
• Decision for Item 6

Item 7. Financial Update for the Period Ended October 2, 2021 and Major Projects Update (For Information)

• Staff report for Item 7
• Decision for Item 7

J. Robinson (Chair), B. Bradford, F. Jagdeo, C. Lai, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary (Chief Executive Officer), M. Atlas (General Counsel), K. Campbell (Chief Diversity & Culture Officer), G. Downie (Chief Capital Officer), S. Haskill (Chief Strategy and Customer Officer – Acting), B. Hasserjian (Chief Safety Officer - Acting), J. La Vita (Interim Chief Financial Officer), M. Madigan-Lee (Chief People Officer), N. Poole-Moffatt (Chief of Corporate Affairs), J. Ross (Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Deputy Chief Executive Officer), R. Wong (Chief Vehicles Officer), S. Green (Senior Communications Specialist – Media & Issues Management), A.Cassar (Director - Budgets, Costing and Financial Reporting), A.Gibson (Head - Strategy and Foresight), K. Thorburn (Head - Corporate Initiatives), M.Van Droffelaar (Manager - Human Resources Client Services), M.Hopkins (Director - Human Resources Strategy and Client Services), P.Lagace (Head - Procurement and Category Management), C. Finnerty (Director – Commission Services), J. Ishak (Co-ordinator – Secretariat Services) and S. Parmar (Administrator - Secretariat Services) were present.

R. Van Fraassen (Chair Robinson’s Office) was also present.

Regrets: J. De Laurentiis (Vice-Chair) and S. Carroll

J. Robinson was in the Chair.

Nil

Chair Robinson moved that the Board approve the Minutes of Meeting No. 2057 held on Wednesday, September 15, 2021 and the Minutes of Meeting No. 2058 held on Friday, November 5, 2021.

The motion by Chair Robinson carried.

Nil

Item No. 4: Fare Collection – Lines 5 & 6 Readiness

Alan Yule

The Board received the deputation for information (see Item 4 for minute).

Item No. 5: 2022 Schedule of Meetings

Alan Yule

The Board received the deputation for information (see Item 5 for minute).

1. Chief Executive Officer’s Report – November 2021

R. Leary, Chief Executive Officer, delivered a verbal presentation on this item.
Chair Robinson moved receipt of the Chief Executive Officer’s Report – November 2021 for information.
The motion by Chair Robinson carried.
Received

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for August 26, 2021 and September 30, 2021.

ACAT Chair Igor Samardzic introduced this item.
Chair Robinson moved receipt of the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for August 26, 2021 and September 30, 2021.
The motion by Chair Robinson carried.
Received

3. Appointment of Members to the Advisory Committee on Accessible Transit (ACAT)

Chair Robinson moved adoption of the staff recommendation as follows:
It is recommended that the TTC Board:

1. Approve the appointment of the five candidates named in the Confidential Attachment, for a term starting on January 1, 2022 to December 31, 2024.
2. Approve the appointment of the four candidates named in the Confidential Attachment for a term starting on January 1, 2022 to December 31, 2022, to re-establish a pool to draw from in the event a member does not accept or complete their term.
3. Authorize the public release of the names of the appointed candidates upon approval of the confidential recommendations.
4. Approve the ACAT new member recruitment process to include an online option on a permanent basis, in order to broaden the pool of potential applicants and remove barriers to joining the Committee.

The motion by Chair Robinson carried.
Approved

Chair Robinson announced the following new members of ACAT:

Anita Dressler
Wangari Muriuki
Elizabeth Sahoye-Shury
Erica Tanny
Howard Wax

Chair Robinson announced the following new ACAT Pool Members:
Lauren Foote
Robert Hampson
Lorraine Le Camp
Bobbi Moore

4. Fare Collection – Lines 5 & 6 Readiness

Commissioner McKelvie moved adoption of the staff recommendation as follows:
It is recommended that the TTC Board:

1. Authorize a contract amendment to the Scheidt & Bachmann Gmbh “Contract C27PT15868 – Supply, Installation and Maintenance of fare gates for PRESTO” to increase the upset limit amount by $6.18 million (from $92,518,992.09 to $98,703,880.40 in Canadian funds, inclusive of all taxes).
The motion by Commissioner McKelvie carried.
Approved

5. 2022 Schedule of Meetings
Chair Robinson moved adoption of the staff recommendation as follows:
It is recommended that the TTC Board:

1. Approve the 2022 meeting dates for the TTC Board and the Audit & Risk Management Committee as follows:

TTC Board:
Thursday, February 10
Thursday, April 14
Thursday, May 19
Thursday, June 23
Thursday, July 14

Audit & Risk Management Committee:
Thursday, March 31
Thursday, June 9
and that the published schedule serves as notice for these meetings.

The motion by Chair Robinson carried.
Approved

6. Proxy to Vote TTC Shares in Toronto Coach Terminal Inc

Commissioner McKelvie moved adoption of the staff recommendation as follows:
It is recommended that the TTC Board:
1. Approve the attached proxy to exercise the 10,000 TTC Shares in TCTI.

The motion by Commissioner McKelvie carried.
Approved

7. Financial Update for the Period Ended October 2, 2021 and Major Projects Update
Chair Robinson moved receipt of the Financial Update for the Period Ended October 2, 2021 and Major Projects Update for information.

The motion by Chair Robinson carried.
Received

The meeting adjourned at 11:04 a.m.