Board Meeting - July 14, 2010

• Replacement of Ceiling Slats in Subway Stations (Please contact the Office of the General Secretary for this report)
1. Reports with Confidential Attachments (Committee of the Whole)
• Second Exit and Easier Access – Woodbine Station Property Acquisitions (FOR ACTION) (This report is about a proposed or pending land acquisition by the Commission)
• TTC Special Constable Services (FOR ACTION) (This report involves the security of property belonging to the Commission)
2. Presentations
• Subway Station Appearance Improvement Update (FOR INFORMATION)
• Platform Edge Doors Business Case (FOR ACTION)
• Toronto-York Spadina Subway Extension Project - Sheppard West Station – Approval of Finishes and Artwork (FOR ACTION)
• Toronto-York Spadina Subway Extension Project - Highway 407 Station – Approval of Finishes and Artwork (FOR ACTION)
• Conceptual Design for Donlands and Greenwood Stations Second Exits - Public Consultation (FOR ACTION)
3. Budget matters
• Chief General Manager’s Report – Periods 3, 4 and 5 February 28 to May 29, 2010 (FOR ACTION)
4. Procurement Authorizations
• Procurement Authorization Transit City Light Rail Program – Systems Design Services, Contract TC85-25 (FOR ACTION)
• Procurement Authorization: For Art on Metropasses (FOR ACTION)
• Delegation of Authority for Contractual Amendments Related to the Harmonized Sales Tax (HST) (FOR ACTION)
• Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period May 1, 2010 to May 31, 2010 (FOR INFORMATION)
5. Procurement Authorization Amendments
• Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project – Contract No. A85-75A – Steeles West Station – Contract Amendment No. 4 (FOR ACTION)
• Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project – Contract No. A85-75C – Vaughan Corporate Centre – Contract Amendment No. 2 (FOR ACTION)
• Procurement Authorization Amendment – Automatic Train Control (ATC) Integration on the Toronto Rocket Train Sets (YUS ATO Resignalling) (FOR ACTION)
6. Notice of Awards
• Notice of Award – Procurement Authorization – Construction Project Insurance – Sheppard East LRT (FOR INFORMATION)
• Notice of Award - Procurement Authorization – Lawrence Station North Vent Shaft and Unassigned Room Structural Rehabilitation – Contract Y3-5 (FOR INFORMATION)
• Notice of Award - Procurement Authorization – Toronto-York Spadina Subway Extension – Finch West Station – Roadwork and Utilities Relocation – Contract A35-19 (FOR INFORMATION)
7. Service Matters
• Optimal Turnarounds (FOR ACTION) (J. Fraser – 3803)
8. Other Business
• Toronto-York Spadina Subway Extension – Major Contract Award Schedule (FOR INFORMATION)
• Declare Surplus – 4759 and 4789 Yonge Street (FOR ACTION)
• Cellular Telephones in the Subway Stations (FOR ACTION)
• Travel Approval – Canadian Society of Safety Engineering Professional Development Conference (FOR ACTION)
• Tourism Material (FOR INFORMATION) (Presentation Available)
• Open Data – Status Update (FOR ACTION)
• TTC Corporate Policy – Customer Notice Signage for Construction and Maintenance Projects (FOR ACTION)
• TTC Corporate Policy Review – Policy 5.3 Procurement and Policy 13.5 Authorization for Expenditures and Other Commitments (FOR ACTION)
• TTC Corporate Policy Review - Policy 6.10.6 – Advertising on Vehicles, Property and Miscellaneous Media (FOR ACTION)
9. New Business 
10. Correspondence

NIL

A correspondence summary will be distributed at the meeting.

11. East Bayfront Bayside Development – (FOR ACTION)(This report is about litigation or potential litigation that affects the Commission
12. Public Consultation Process – Easier Access and Second Exit Design Concept for Woodbine Station – Contract DC9-4 (FOR ACTION)
13. Procurement Authorization Sheppard East LRT - Agincourt Grade Separation Construction Award, Contract SH35-4 (FOR ACTION)
14. Procurement Authorization Amendment - Information Technology Placement Firms for Technical Service Assistance (FOR ACTION)
15. Customer Service Information Screens (FOR ACTION)
16. Transit City Update (FOR INFORMATION)
17. Request for Proposal for Administration and Expansion Services of the Metropass Affinity Program (FOR ACTION)
18. Procurement Authorization Amendment – Vehicle Work Order, Inventory, Purchasing and Accounts Payable (FOR ACTION)
19. Post-Secondary Student Discounted Pass Program Update (FOR ACTION)
20. Transportation of Inflammable Liquids Over Subways – City of Toronto By-Law Exemption (FOR ACTION)

A. Giambrone (Chair), J. Mihevc (Vice-Chair), M. Augimeri, S. Bussin, S. Hall, P. Milczyn, R. Moeser, A. Perruzza, B. Saundercook (Commissioners), G. Webster (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), R. Cornacchia (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel - Legal), B. Ross (Director – Corporate Communications), S. Blakey (Executive Director –  Human Resources), M. Roche (Chief Financial Officer), A. Smith (Chief Marketing Officer), S. MacDonald (Manager –Materials & Procurement), S. Ghaly (Program Manager – Transit City), A. Foster (Director – Project Manager, ITS Department), A. Bertolo (Chief Project Manager – Spadina Subway Extension Department), K. Lee (Assistant General Secretary) and F. Stanois (Co-ordinator – Corporate Secretariat Services) were present.

A. Giambrone was in the Chair.

S. Reed Tanaka (Manager – Engineering Department) and S. Stewart (Project Manager – Construction Department) were present for Item 2(e).

G. Shortt (General Superintendent – Plant Maintenance Department) was present for Item (A) Items Deferred from Last Meeting to Permit Debate/Public Presentations – Replacement of Ceiling Slats in Subway Stations, and Item 2(a).

Commissioner Bussin moved that the Commission approve the minutes from meeting No. 1920 and that the Chair and General Secretary be authorized to sign the same.

The motion by Commissioner Bussin carried.

a) Committee of the Whole – Monday, August 23, 2010

Vice-chair Mihevc moved that the Commission approve a resolution to meet as the committee of the whole at 9:00 a.m. or later on Monday, August 23, 2010 to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-chair Mihevc carried.

a) Conceptual Design for Donlands and Greenwood Stations Second Exits – Public Consultation

Lisa Dymond
Strathmore-Donlands Action Group
(Submitted brief)

Jane Pitfield

Zelinde Kaiser

Soula Vagenas-Sotirakos

Gus Vagenas

Olivia Stein

Ryan Gadoury

Brian Dymond

Mary Fragedakis

Bruna Amabile

Jody Mooney

Sean Symes

Commissioner Bussin moved that the Commission waive section 13a of the procedural by-law to hear a deputation on report no. 2(e) from Jim Mcmillan who did not meet the registration deadline of 12:00 noon the day before the meeting.

The motion by commissioner Bussin carried, with two-thirds of the members present voting in favour.

• The commission received the deputations for information.
  (See item no. 2(E) for minute).

b) Cellular Telephones in Subway Stations

Andrew Pask
Manager, Municipal Affairs, Bell Mobility

• The Commission received the deputation for information.
  (See item no. 8(C) for minute).

c) Public Consultation Process – Easier Access and Second Exit Design Concept for Woodbine Station – Contract DC9-4

Councillor Janet Davis
City of Toronto

• The Commission received the deputation for information.
  (See item no. 12 for minute).

d) Transportation of Inflammable Liquids Over Subways – City of Toronto By-Law Exemption

Eric Bristow
Director, Canadian Petroleum Products Institute

• The Commission received the deputation for information.
  (See item no. 20 for minute).

a.)Replacement of Ceiling Slats in Subway Stations

G. Shortt, General Superintendent, Plant Maintenance Department, gave a PowerPoint presentation on this item.

The Commission received the presentation and report for information. 

1. Reports with Confidential Attachments (Committee of the Whole)

a) Second Exit and Easier Access – Woodbine Station Property Acquisitions

 The Commission:

1. Approved the recommendations as set out in the confidential attachment; and
2. Authorized the release of the confidential information and recommendations as set out in the confidential attachment pertaining to the land acquisitions upon completion of the proposed or pending land acquisitions.

b) TTC Special Constable Services

The Commission:

1. Approved the recommendations as set out in the confidential attachment;
2. Approved forwarding this report and the confidential attachment to the city clerk for submission to the city Executive Committee on August 16, 2010; and
3. Noted that the confidential information as set out in the confidential attachment remains confidential in its entirety as it contains information that involves the security of property belonging to the Commission.
2. Presentations

a) Subway Station Appearance Improvement Update

G. Shortt, General Superintendent, Plant Maintenance Department, gave a PowerPoint presentation on this item.

The Commission received the presentation for information.  
 
b) Platform Edge Doors Business Case

This item was deferred to the next Commission meeting as unfinished business.

 c) Toronto-York Spadina Subway Extension Project - Sheppard West Station – Approval of Finishes and Artwork

Commissioner Perruzza moved that the Commission approve the recommendation contained in the staff report, as follows, and that the presentation be brought to the next meeting of the commission:

“It is recommended that the Commission approve the final design, finishes, and artwork for Sheppard West station, which will be presented through the public consultation process”.

The motion by Commissioner Perruzza carried.
 
 d) Toronto-York Spadina Subway Extension Project – Highway 407 Station – Approval of Finishes and Artwork

Commissioner Perruzza moved that the Commission approve the recommendation contained in the staff report, as follows, and that the presentation be brought to the next meeting of the commission:

“It is recommended that the Commission approve the final design, finishes, and artwork for Highway 407 station, which will be presented through the public consultation process”.

The motion by Commissioner Perruzza carried.

 e) Conceptual Design for Donlands and Greenwood Stations Second Exits – Public Consultation

S. Reed Tanaka, Manager - Engineering Department, and S. Stewart, Project Manager – Construction Department, gave a PowerPoint presentation on this item.

The Commission received the presentation for information.

Commissioner Bussin moved that the Donlands and Greenwood items be separated out.

The motion by Commissioner Bussin carried unanimously. 

On the Greenwood item, Commissioner Bussin moved the following motions:

1. That recommendation 1(A) on page 35 of the staff presentation be amended so that the recommendation now reads as follows:

“That staff proceed with the development and implementation of the concept identified as option P1 which locates the Second Exit Building on any of the three properties on Linnsmore south of Strathmore, including property acquisition”.

2. That staff be requested to report back if implementation of the concept identified as option 6 in recommendation 1(B) on page 35 of the staff presentation becomes the required option.

The motions by Commissioner Bussin carried unanimously.

Chair Giambrone moved adoption of the Greenwood recommendations, as amended.

The motion by Chair Giambrone carried unanimously.

On the Donlands item, Commissioner Bussin moved deferral to the August Commission meeting.

Commissioner Moeser requested a recorded vote.

In favour:  Commissioners S. Bussin, P. Milczyn and R. Moeser

Opposed:  Chair A. Giambrone, Vice-Chair J. Mihevc, Commissioners M. Augimeri, B. Saundercook, S. Hall and A. Perruzza.

The motion to defer lost on a vote of 3-6.

Commissioner Bussin further moved the following motions:

1. That recommendation 2(C) on page 36 of the staff presentation be amended so that the recommendation now reads as follows:

“That staff further consult with the community representatives and local Councillor on TTC’S assessment of the community presented options, including the Wilkinson/Strathmore option”.

2. That the Commission establish a Construction Liaison Committee. 

Commissioner Moeser requested that the foregoing motions be voted on separately, and recorded votes taken.

Motion 1:

In favour:  Chair A. Giambrone, Vice-Chair J. Mihevc, Commissioners M. Augimeri, S. Bussin, S. Hall, P. Milczyn, A. Perruzza And B. Saundercook.

Opposed:  Commissioner R. Moeser.

The motion carried on a vote of 8-1.

Motion 2:

In favour:  Chair A. Giambrone, Vice-Chair J. Mihevc, Commissioners M. Augimeri, S. Bussin, S. Hall, P. Milczyn, R. Moeser, A. Perruzza and B. Saundercook.

The motion carried unanimously.

Chair Giambrone moved that the TTC develop a standardized public communciation process to ensure a consistent, open, and proactive engagement of the public at appropriate stages of project development.

The motion by Chair Giambrone carried unanimously.

Chair Giambrone moved adoption of the Donlands recommendations, as amended.

The motion by Chair Giambrone carried.

3. Budget Matters

a) Chief General Manager’s Report – Periods 3, 4 & 5 – February 28 to May 29, 2010 

 It is recommended that the Commission:

1. forward a copy of this report to (a) each City of Toronto Councillor and (b) the City Deputy Manager and Chief Financial Officer, for information, noting that the detailed CGM’s Report is available upon request from the Office of the General Secretary of the Commission; and
2. as a result of ridership on both the conventional system and Wheel-Trans systems being well above targeted levels, and given that the service reductions budgeted for the conventional system were re-instated by the Commission earlier this year leaving a current year-end surplus projection of $18.6 million on that budget, the Commission approve up to an additional $2.7 million in net expenditures to accommodate the increased Wheel-Trans ridership at the 2% un-accommodated rate.

Approved

4. Procurement Authorizations

a) Procurement Authorization - Transit City Systems Design Services, Contract TC85-25
 
It is recommended that the Commission authorize the award of a contract to URS/Parsons, a Joint Venture (URS JV), in the upset limit amount of $85,000,000, including applicable taxes, for the Transit City Light Rail Program, Systems Design Services, Contract TC85-25, for an estimated period of 10 years.

Approved

b) Procurement Authorization:  For Art on Metropasses

It is recommended that the Commission approve the award of two contracts, at no cost to the Commission, subject to and commencing upon negotiating acceptable terms and conditions, as follows:

1. To the Ontario College of Art and Design to provide Artwork for use in the TTC Art on Metropass Program pilot project for three consecutive months, with an option, at the TTC’s sole discretion, to extend the contract for an additional period of up to one year: and
2. To Arts for Children and Youth to provide Artwork for use in the TTC Art on Metropass
   Program pilot project for three consecutive months following 1 above, with an option, at the TTC’s sole discretion, to extend the contract for an additional period of up to one year.

Approved

c) Delegation of Authority for Contractual Amendments Related to the Harmonized Sales Tax (HST)

It is recommended that the Commission delegate authority to the Chief General Manager to approve amendments exceeding $2.5 million as a result of changes to the value of existing contracts arising from the impact of the new harmonized sales tax (HST), which took effect as of July 1, 2010.

Approved 
  
d) Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period May 1, 2010 to May 31, 2010

It is recommended that the Commission receive this report for information.  It lists Expenditures ($1,000,000 up to $5,000,000) for the period May 1, 2010 to May 31, 2010 which were approved by Senior Management.

Received

5. Procurement Authorization Amendments

a) Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project – Contract No. A85-75A Steeles West Station – Contract Amendment No. 4

It is recommended that the Commission authorize Contract Amendment No. 4 to The Spadina Group Associates (TSGA), in the amount of $7,903,299.00 for the completion of detailed design and support during construction for the Steeles West Station, increasing the total upset limit amount to $23,220,000.00 from $15,316,701.00.

Approved

b) Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project – Contract No. A85-75C – Vaughan Corporate Centre Station - Contract Amendment No. 2

It is recommended that the Commission authorize Contract Amendment No. 2 to ARUP Canada Inc., in the amount of $11,556,000.00 for the completion of detailed design and support during construction for the Vaughan Corporate Centre Station, increasing the total upset limit amount to $23,556,000.00 from $12,000,000.00.
 
Approved

c) Procurement Authorization Amendment – Automatic Train Control (ATC) Integration on the Toronto Rocket Train Sets (YUS ATO Resignalling
 
It is recommended that the Commission authorize:

1. Contract Amendment No. 19 to Bombardier Transportation Canada Inc. (Bombardier), in the amount of $27,774,003.32 ($CDN) including taxes, for the integration of the Automatic Train Control (ATC) equipment and required functional improvements on the base order of 39 Toronto Rocket trains, the additional 21 trains for the H6 replacement and 10 additional trains for the Toronto York Spadina Subway Extension (TYSSE).  The Contract Amendment represents an increase of $25,274,003.32 to the previously approved Change Directive of $2,500,000.00 ($CDN) to commence the engineering work.
2. The expenditure of funds up to a total allowance amount of $3,266,971.00 ($CDN), inclusive of all applicable taxes, with respect to this Contract Amendment, for Escalation Adjustment and Contract Security resulting in a total authorized expenditure of up to $31,040,974.32 ($CDN).  Net project costs will include tax recoveries under HST from this contract authorized amount.

Approved

6. Notice of Awards

a) Notice of Award – Procurement Authorization - Construction Project Insurance Sheppard East LRT

 It is recommended that the Commission:

1. Receive the notice of award of Chair Giambrone, Vice-Chair Mihevc and the Chief General Manager awarding the procurement of project insurance for the construction of the Sheppard East LRT to Aon Reed Stenhouse Inc. in the preliminary upset limit amount of $6,954,074, inclusive of taxes; and
2. Note that savings have been achieved since the report was written and approved, reducing the upset limit to $6,101,996, inclusive of taxes.

Received

b) Notice of Award – Procurement Authorization - Lawrence Station North Vent Shaft and Unassigned Room Structural Rehabilitation - Contract Y3-5

It is recommended that the Commission receive the notice of award of Chair Giambrone, Vice-Chair Mihevc and the Chief General Manager authorizing the acceptance of the tender submitted by Anscon Contracting Inc. in the amount of $2,423,788.54 for Contract Y3-5, Lawrence Station North Vent Shaft and Unassigned Room Structural Rehabilitation.

Received

c) Notice of Award – Procurement Authorization – Toronto-York Spadina Subway Extension Finch West Station – Roadwork and Utilities Relocation – Contract A35-19

It is recommended that the Commission receive the notice of award of Chair Giambrone,    Vice-Chair Mihevc and the Chief General Manager authorizing the award of a contract to VARCON Construction Corporation (VARCON) in the amount of $12,469,413.00 for Contract A35-19, Toronto-York Spadina Subway Extension Finch West Station – Roadwork and Utilities Relocation.

Received

7. Service Matters

a) Optimal Turnarounds

It is recommended that the Commission approve the inclusion of these five additional switch alignments to achieve improved turnarounds/diversions in the downtown core.

Approved

8. Other Business

a) Toronto-York Spadina Subway Extension Major Contract Award Schedule
 
It is recommended that the Commission receive this report for information.

Received

b) Declare Surplus – 4759 & 4789 Yonge Street

It is recommended that the Commission declare surplus to its operating requirements the portions of the Yonge-Sheppard station lands identified as Parts 18, 20, 21, 22 and 23 on Plan 66R-24871 attached as Appendix 1 and further defined in Schedule H to the Section 37 agreement dated June 1, 2010 between the City of Toronto and Hullmark Centre Inc. (the developer of the lands located at 4759 and 4789 Yonge Street).

Approved

c) Cellular Telephones in the Subway Stations

Vice-chair Mihevc moved that the Commission approve the recommendation contained in the staff report, as follows:

“It is recommended that the Commission authorize staff to initiate a structured multi-phase bid process (SMPBP) (including formal request for proposals) with the three pre-qualified proponents:

• Bell Mobility
• Externet Systems, and
• Broadcast Australia Limited.

For the implementation of a cellular network in the Toronto Transit Commission’s (TTC’S) subway stations at the platforms (including Spadina & Transit City expansion projects) with the option of expanding the cellular network into the TTC’S subway tunnels”.

The motion by Vice-chair Mihevc carried.

Vice-chair Mihevc further moved that staff report back to ensure that this approach yields either a competitive process or a value-for-money result for the TTC.

The motion by Vice-chair Mihevc carried.

Chair Giambrone moved that staff provide an update report on cellular telephones in the subway stations at the September Commission Meeting.

The motion by Chair Giambrone carried.

d) Travel Approval – Canadian Society of Safety Engineering Professional Development Conference

It is recommended that the Commission approve a travel request for Mr. Jim Irving, Director – Loss Prevention, Revenue Operations Department, to attend a six day professional development conference with the Canadian Society of Safety Engineering, in Halifax, Nova Scotia from September 12 to 17, 2010.

Approved

e) Tourism Material

It is recommended that the Commission receive this report for information.

Received

f) Open Data – Status Update

Chair Giambrone moved that the Commission approve the recommendation contained in the staff report, as follows:

“It is recommended that the Commission receive the attached report for approval”.

The motion by Chair Giambrone carried.

Chair Giambrone further moved the following motions:

1. That the final policy on open data be brought to the September Commission Meeting.
2. That the policy specifically includes real-time vehicle locations and that historical/archival vehicle location information be provided as part of the policy.
3. That the TTC provide real-time displays of the vehicle locations on the TTC webpage by the end of the year.

The motions by Chair Giambrone carried.

g) TTC Corporate Policy – Customer Notice Signage for Construction and Maintenance Projects

It is recommended that the Commission approve the TTC Corporate Policy 3.5.1 Customer Notice Signage for Construction and Maintenance Projects.
   
Approved

h) TTC Corporate Policy Review – Policy 5.3 Procurement and Policy 13.5 Authorization for Expenditures and Other Commitments

It is recommended that the Commission approve:

1. Policy 5.3, Procurement as amended for implementation effective August 1, 2010, which policy is attached hereto as Appendix “B”; and
2. As a result of the recommended changes to the Procurement policy, Policy 13.5, Authorization for Expenditures & Other Commitments as amended for implementation effective August 1, 2010, which policy is attached hereto as Appendix “D”.

Approved

i) TTC Corporate Policy Review – Policy 6.10.6 Advertising on Vehicles, Property & Miscellaneous Media

Vice-chair Mihevc moved that the Commission approve the recommendation contained in the staff report, as follows:

“It is recommended that the Commission approve policy 6.10.6 advertising on vehicles, property & miscellaneous media, as amended, for implementation effective July 14, 2010, which is attached as Appendix A”.

The motion by Vice-chair Mihevc carried.

Vice-chair Mihevc further moved that staff be requested to report back in early 2011 on amending the municipal code to permit election advertising on TTC property.

The motion by Vice-chair Mihevc carried.

9. New Business
Nil
10. Correspondence

C1 – Councillor Gord Perks, City of Toronto, requesting a two-hour time-based transfer for Roncesvalles Avenue.

• The Commission received the communication for information and referred the correspondence to staff for appropriate action.

C2 – Joe MacDonald, Downtown Yonge Business Improvement Area, requesting an opportunity for Mr. Robinson, Executive Director, Downtown Yonge Business Improvement Area, to address the Commission at its meeting on August 23, 2010 regarding beautification, open stairwells, canopies and external signage.

• The Commission received the communication for information and referred the correspondence to staff for appropriate action.

C3 – Deputy Mayor Joe Pantalone, regarding Greenwood and Donlands second exits.

• The Commission received the communication for information.
  (See report no. 2(E) for minute).

C4 – Joe Clark regarding Art on Metropasses.

• The Commission received the communication for information.
  (See report no. 4(B) for minute).

C5 – Steve Munro regarding Optimal Turnarounds.

• The commission received the communication for information and referred the correspondence to staff for consideration.
  (See report no. 7(A) for minute).

C6 – Phillip Webb, Cities Centre, University of Toronto, regarding non-revenue streetcar track on Dufferin Street.

• The Commission received the communication for information and referred the correspondence to staff for consideration. 
  (See report no. 7(A) for minute).

C7 – Councillor Mark Grimes requesting the building of the Park Lawn Loop be moved forward, and failing that, the trial run of the Humber Bay Shores express bus be extended for an additional year.

• The Commission received the communication for information and requested staff to report back at the August commission meeting on the request to extend the trial operation of the Humber Bay express bus.
  (See report no. 7(A) for minute).

C8 – Joe Clark regarding Cellular Telephones in Subway Stations.

• The Commission received the communication for information. 
  (See report no. 8(C) for minute).

C9 – Steve Munro regarding Open Data – Status Update.

• The Commission received the communication for information. 
  (See report no. 8(F) for minute).

C10 – Joe Clark regarding TTC Corporate Policy – Customer Notice Signage for Construction and Maintenance Projects.

• The Commission received the communication for information. 
  (See report no. 8(G) for minute).

C11 – Chair Adam Giambrone regarding the public consultation process for second exit projects.

• The Commission received the communication for information.
  (See report no. 2(E) for minute).

C12 – Councillor Janet Davis regarding public consultation process for Easier Access and Second Exit Concept Contract DC9-4.

• The Commission received the communication for information.
  (See report no. 12 for minute).

C13 – Kehinde Bah of the Remix Project, proposing a joint youth event with the TTC.

• The Commission received the communication for information and referred the correspondence to staff for appropriate action.

C14 – Jennifer Wood regarding Greenwood and Donlands second exits.

• The Commission received the communication for information.
  (See report no. 2(E) for minute).

C15 – Almis Ledas, Bell Canada, regarding cellular telephones in the subway stations.

• The Commission received the communication for information.
  (See report no. 8(C) for minute).

Reports with confidential attachments:

11(a)  East Bayfront “Bayside” Development

The Commission:

1. Approved the confidential instructions to staff in attachment 1; and
2. Authorized the public release of the confidential information and recommendations in attachment 1, following City of Toronto’s Council’s final determinations regarding the proposed “Bayside” development for the use of City-owned lands on the south side of Queens Quay East, between Sherbourne and Parliament Street.

12. Public Consultation Process Easier Access and Second Exit Concept for Woodbine Station Contract DC9-4

Vice-chair Mihevc moved that the Commission approve the recommendation contained in the staff report, as follows:

“It is recommended that the Commission:

1. Approve the conceptual design for the Easier Access Phase III and Second Exit Programs at Woodbine Station; and
2. Receive the results of the Public Information Centre (PIC) held on June 29, 2010”.

The motion by Vice-chair Mihevc carried.

Vice-chair Mihevc further moved that:

1. The Second Exit Structure be designed to be converted to a second entrance in the future noting that additional property would be required at that time.

2(a) The project include additional repairs and upgrades identified through the consultation process and the updated state of good repair audit for Woodbine Station, including:

• Improve the pedestrian realm around the station, including reduced clutter at the station entrance.
• Repair the stairs and flooring.
• Improve the landscaping around the Second Exit, including along its West side, and add landscaping in the vicinity of the new lay-by bus bay, including protecting the gardens and trees that were planted by the community along Strathmore.
• Repair exterior cladding and windows
• Upgrade facia on the West and North sides to be consistent with the new facia of the new elevator structure.
• Review/improve the signage.

2(b) During the 2011-15 Capital Budget process, TTC review and identify sources of funds to improve the interior station lighting and ceilings.

3. The project be planned and implemented to minimize disruption to the local community, and that affected residents and the local community be kept informed throughout the project development and construction, in consultation with the local Councillor.

4. In conjunction with City staff and the local Councillor, and the community, identify potential improvements and alternative uses for the unused TTC land east of the station.

The motions by Vice-chair Mihevc carried.

Chair Giambrone moved adoption of the report, as amended.

The motion by Chair Giambrone carried.       
 
13. Procurement Authorization Sheppard East LRT – Agincourt Grade Separation Construction Contract Award – Contract SH35-4

It is recommended that the Commission authorize the award of Contract SH35-4, Sheppard East LRT, Agincourt Grade Separation to Dufferin Construction Company, A Division of Holcim (Canada) Inc. in the amount of $28,673,126.61.

Approved
 
14. Procurement Authorization Amendment – Information Technology Placement Firms for Technical Service Assistance

It is recommended that the Commission authorize the issuance of amendments to its contracts with the eight companies that provide technical assistance for information technology projects as follows:

1. Extend the expiry date of the eight contracts by one year from August 31, 2010 to August 31, 2011; and

2. Increase the total contract upset limit amounts as indicated below: 

Company / Increase in funds:

1. Bevertec CST Inc. -  $2,300,000  
2. GSI International Consulting Group - $800,000  
3. Inteqna - $1,000,000  
4. TES Contract Services - $900,000  
5. IT/Net Consultants Inc. (IT/Net Toronto Inc.) - $4,700,000  
6. Procom Consultants Group Ltd. - $1,500,000  
7. Ian Martin Ltd. - $2,500,000 
8. Teksystems Canada Inc. (formerly Computer Horizons Corp.) - Nil   
9. Total Amendment Value (1 Year Extension)  - $13,700,000

Refer to the attached Appendix “A” for details regarding the original contract values, previous amendments and the revised contract values.

Approved

15. Customer Service Information Screens

Commissioner Saundercook moved that this item be deferred to the next Commission Meeting (August) and staff bring forward full details of the final proposal submitted by one stop media, and further, staff finalize their negotiations prior to the next Commission Meeting (August).  Should the RFP be required, the terms/conditions be brought to the next Commission Meeting (August) for further discussion.

The motion by Commissioner Saundercook carried.

16. Transit City Update    
 
Chair Giambrone moved that the Commission receive the recommendation contained in the staff report, as follows, and that the presentation be brought to the next Commission Meeting:

“It is recommended that the Commission receive this report noting that:

• The Transit City Priority projects phase 1 consists of:
• The Sheppard East LRT from Don Mills station to Conlins Road to be completed in mid-2014.
• The Eglinton Crosstown LRT from Kennedy Station to Jane Street to be started in 2011 and completed in 2020.
• The Finch West LRT from Keele Street to Humber College to be started in 2015 and completed in 2019.
• The Scarborough RT from Kennedy Station to Sheppard Avenue to be started in 2015 and completed in 2020.
• All four priority projects have been approved by Toronto Council.  The minister of the Environment has issued the notice to proceed for the Sheppard East LRT, Eglinton Crosstown LRT and Finch West LRT.
• The contract awarded by Metrolinx to Bombardier for the Transit City Light Rail Vehicles provides for all four priority projects phase 1 to be completed by 2020.
• The Transit City construction methodology intended to minimize construction time and disruption is on track for the Sheppard East LRT and Eglinton Crosstown LRT contracts.
• Significant progress has been made on the design and engineering of the Sheppard East and Eglinton Crosstown LRTS.
• Transit City community relations and local outreach initiatives are establishing constructive relationships with the community and are ensuring that the benefits of the Transit City projects are understood across communities.
• The Metrolinx investment strategy is to be proposed by June, 2013”.

The motion by Chair Giambrone carried.       
 
17. Request for Proposal for Administration and Expansion of the Metropass Affinity Program

It is recommended that the Commission continue to support the Metropass Affinity Program – Hot Dealz in principle and approve proceeding with the plans to expand the partner base as proposed in this report.

Approved

18. Procurement Authorization Amendment – Vehicle Work Order, Inventory, Purchasing and Accounts Payable It is recommended that the Commission authorize:

a) Vehicle Work Order/Inventory

A Purchase Order Amendment for an increase of:

• $4,600,000 for the Vehicle Work Order system and;
• $400,000 for the Inventory system to a revised total upset limit of $17,788,863.48 to IFS North America Inc. (IFS) and extend the Purchase Order expiry date to June 30, 2013.

b) Purchasing

A Purchase Order Amendment for an increase of $300,000 to a revised total upset limit of $5,380,879.17 to IFS North America Inc. (IFS) for the Purchasing Module Replacement system and extend the Purchase Order expiry date to June 30, 2013.

c) Accounts Payable

A Purchase Order Amendment for an increase of $1,366,698 to a revised total upset limit of $4,366,698 to IFS North America Inc. (IFS) for the Accounts Payable Module Replacement system and extend the Purchase Order expiry date to June 30, 2013.

Approved

19. Post-Secondary Student Discounted Pass Program Update

It is recommended that the Commission:

1. Receive the update on the Post-Secondary Discounted Pass Program in this report for information.
2. Approve TTC Corporate Policy 6.17.0 Post-Secondary TTC Student Discount Card Eligibility (Attachment A).

Approved

20. Transportation of Inflammable Liquids over Subways – City of Toronto By-law Exemption

Vice-chair Mihevc moved that the Commission approve the recommendation contained in the staff report, as follows:

“It is recommended that the Commission:

1. Request Toronto Council to approve the recommendation of the Public Works and Infrastructure Committee (PW34.8) to amend the former municipality of Metropolitan Toronto By-Law No. 72, regulating the transportation of inflammable liquids on roads over subways:

1. To provide and exemption to the general prohibition such that the transportation of inflammable liquids would be permitted along or upon Finch Avenue West from Tangiers Road to Romfield Lane over the proposed LRT station and
2. Along or upon Keele Street from St. Regis Crescent to the pond road over the proposed subway, would be permitted.

2. Forward this report and its recommendations to Toronto City Council for its consideration with Public Works and Infrastructure Committee report PW34.8 at its August 25/26, 2010 meeting”.

The motion by Vice-chair Mihevc carried.

Commissioner Augimeri moved that Deputant, Mr. Eric Bristow, Director – Canadian Petroleum Products Institute (CPPI), on behalf of CPPI, be requested to liaise with his member agencies in an effort to encourage the limitation of oil tankers traveling on Keele street.

The motion by Commissioner Augimeri carried.

Chair Giambrone moved the followng motions:

1. That the Chief General Manager send a copy of this report to all City Councillors with a summary advising Councillors of the implications of not adopting this report when it comes to Council on August 25/26, 2010.
2.  That TTC staff proceed forward with preparations for the subway without delay in advance of the council decision.

The motions by Chair Giambrone carried.

The meeting recessed at 1:13 p.m.
The meeting reconvened at 1:45 p.m.
The meeting adjourned at 6:30 p.m.   

After listening to more than a dozen deputations from neighbourhood residents, and receiving a detailed presentation from TTC staff, Commissioners approved the proposed conceptual design options for second exits at Greenwood and Donlands stations on the Bloor-Danforth Subway. Commissioners also agreed that a more robust public consultation strategy be developed for future construction projects.

Commissioners approved the art and finishes for both the Sheppard West and Highway 407 stations on the Toronto-York Spadina Subway Extension. At Sheppard West, a public art selection process resulted in the selection of Panya Clark Espinal as the public artist. Artwork is integrated into glazing, terrazzo, ceramic wall tile and aluminium ceiling finishes throughout the station in a collaborative effort by the artist and the architect. At Highway 407, a public process awarded the job to David Pearl. He identified two areas for artwork: the subway skylights and the western bus station glass façade.

Commissioners authorized TTC staff to begin a structured, multi-phase bid process for the implementation of a cellular network in the TTC’s subway stations at the platforms (including the Spadina extension and Transit City projects) with the option of expanding the cellular network into subway tunnels with three pre-qualified companies.

Commissioners approved additional partners to the Metropass Affinity Program (or Hot Dealz). Currently, Metropass users enjoy discounts at these attractions: Casa Loma, CN Tower, dine.TO, Hansa Language Centre, Hockey Hall of Fame, The Jersey Boys, Medieval Times Dinner and Tournament, Miss Saigon, Ontario Place, Ontario Science Centre, The Second City, South Pacific, Toronto FC, Toronto Symphony, Toronto Tours and Niagara Tours and the Toronto Zoo.

Commissioners received an update on the implementation plan for the introduction of a new pass this September: the Post-Secondary Student Metropass. Full-time or part-time post-secondary students, with no age restriction, that are enrolled in a program granting a degree or diploma only as defined in Post-Secondary Education Choice and Excellence Act, 2000, are eligible to use the new pass. It will sell for the same price as the Student Metropass ($99).

Commissioners approved a pilot with the Ontario College of Art and Design and Arts for Children and Youth to supply artwork for the TTC’s monthly Metropasses for a three-month period starting in early 2011. Customer feedback will assist in determining the outcome of the trial.

Commissioners received an update on the cleanliness of subway stations and vehicles. A staff audit showed continuous improvement from the previous year, and presented a long-term plan to reach an acceptable level of cleanliness. In August, the TTC will be starting a pilot to clean subway cars at terminal stations during revenue service.