Board Meeting - April 23, 2008

• Meeting No. 1895 – March 26, 2008

• Wednesday, May 21, 2008

Presentations will be heard at 2:00 p.m. Requests to speak must be registered in writing by 12:00 Noon of day preceding meeting day.

1. Reports with Confidential Attachments (Committee of the Whole)
   • Union Negotiations Update(FOR INFORMATION)(Labour relations or employee negotiations)
2. Presentations
   • Subway Service Improvement Plan
3. Budget Matters

NIL

4. Procurement Authorizations
   • Procurement Authorization – Transit Secure Broadcast Messaging Units
   • Procurement Authorization - Supply of Various Fasteners
   • Procurement Authorization - Supply of Ford Parts
   • Procurement Authorization – Rebuild of SRT Workcar Locomotive ST-1
   • Procurement Authorization - Underground Storage Tanks Replacement - Malvern, Wilson and Eglinton Garages, Hillcrest and Greenwood Complex - Contract G60-187
   • Procurement Authorization – Contract No. G85-249 – Surveying, Mapping and Property Services – Triennial Contract
   • Rental of Pre-Fabricated Site Trailers for Davisville Yard
   • Summary of Authorized Expenditures between $200,000 to $500,000 for the Period February 1, 2008 to February 29, 2008 (FOR INFORMATION)
5. Procurement Authorization Amendments
• Procurement Authorization Amendment: Authorization of Funds for Phase 4 “ATC Procurement” of PO C31PV06860 “Consultant Services Engineering Review of Automatic Train Control Technology Yonge/University/Spadina Subway Line”
6. Notice of Awards

NIL

7. Service Matters
• Service Improvements for 2008
8. Other Business
   • Proposed Entrance Connection - Queen’s Park Station
   • TTC Environmental Plan – Staff Response
   • Senior Management Review of the Safety System Minutes of January 9, 2008 (FOR INFORMATION)
   • TTC Corporate Policy Review – Policy 2.8.2 Identification of Routes, Stations and Stops
   • TTC Corporate Policy Review – Policy 2.3.3 Special Subsidies for TTC Scheduled Services
   • Travel Approval – UITP International Association of Public Transport Light Rail Conference – Istanbul, Turkey
9. New Business

NIL

10. Correspondence

NIL

A correspondence summary will be distributed at the meeting.

11. Transit City Light Rail Plan: Status Update for April 2008 (FOR ACTION)

A. Giambrone (Chair), J. Mihevc (Vice-Chair), M. Thompson, S. Hall, B. Saundercook, P. Milczyn,  S. Bussin, G. De Baeremaeker and A. Perruzza (Commissioners), G. Webster (Chief General Manager), R. Cornacchia (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel), S. MacDonald (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), A. Smith (Chief Marketing Officer), M. Stambler (Manager – Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Coordinator – Secretariat Services) were  present.

A. Giambrone was in the Chair.

D. Garisto, Manager, Property Development was present for Item No. 8a).

Vice-Chair Mihevc moved that the Commission approve the minutes from meeting no. 1895 and that the Chair and General Secretary be authorized to sign the same.

The motion by Vice-Chair Mihevc carried.

a) Committee of the Whole – Wednesday, May 21, 2008

Vice-Chair Mihevc moved that the Commission approve a resolution to meet as the committee of the whole at 9:00 a.m. or later on Wednesday, May 21, 2008 to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-Chair Mihevc carried.

a) Report 7a) – Service Improvements for 2008

Councillor Frances Nunziata
City of Toronto

The Commission received the deputation.

(see item no. 7a for minute)

Nil

1. Reports with Confidential Attachments (Committee of the Whole)

a) Union Negotiations – Verbal Update

Chair Giambrone moved that the staff recommendation be amended, as follows:

1. That the Commission approve the recommendations set out in the confidential presentation; and

2. That the Commission release the information embodied in the confidential presentation following ratification of the agreement by all parties concerned.

The motion by Chair Giambrone carried.

2. Presentations

a) Subway Service Improvement Plan

R. Cornacchia, General Manager - Operations gave a PowerPoint presentation with respect to this matter.

The Commission received the presentation for information and approved the recommendation contained in the staff report, as listed below:

“It is recommended that the Commission approve the attached subway service improvement plan.”

Vice-Chair Mihevc moved that staff be requested to report back on subway fleet requirements when the ridership growth strategy is taken into consideration, specifically looking at 2%, 3% and 4% growth rates.

The motion by Vice-Chair Mihevc carried.

3. Budget Matters
NIL
4. Procurement Authorizations

a) Procurement Authorization – Transit Secure Broadcast Messaging Units

It is recommended that the Commission authorize the issuance of contracts to Strategic Mapping Inc. on the basis of lowest priced proposal received as follows:

1. In the upset limit amount of $46,452.04 (including taxes) for the supply of 22 Transit-Secure Broadcast Messaging Units (Pilot Project) required for testing purposes; and

2. In the upset limit amount of $2,483,292.52 (including taxes) for the supply of 2,228 Transit-Secure Broadcast Messaging Units, subject to the successful testing of the Pilot Project.

Approved

b) Procurement Authorization – Supply of Various Fasteners

It is recommended that the Commission authorize the award of five year inventory supply contracts for the supply of various fasteners for the period of April 2008 to April 2013 to the following:

• Colville Fasteners Limited for three categories of fasteners:
• $1,615,000 including applicable taxes for various screws;
• $214,000 including applicable taxes for various bolts;
• $125,000 including applicable taxes for various rivets; and
• Barnes Group Incorporated for $33,000 including applicable taxes for various pins.

Approved

c) Procurement Authorization – Supply of Ford Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of Ford parts for the three year period from May 2008 to May 2011 to the following companies:

• Thorncrest Sherway Inc. for $3,062,000 including applicable taxes.
• Donway Ford Sales Ltd. for $333,000 including applicable taxes.

Approved

d) Procurement Authorization – Rebuild of SRT Workcar Locomotive ST-1

It is recommended that the Commission authorize the acceptance of the proposal submitted by ARVA Industries Inc. (ARVA) and award of a contract in the amount of $597,981.29, including applicable taxes, for the rebuild of SRT workcar locomotive ST-1.

Approved

e) Procurement Authorization – Underground Storage
Tanks Replacement – Malvern, Wilson and Eglinton
Garages, Hillcrest and Greenwood Complex Contract No. G60-187

It is recommended that the Commission authorize the acceptance of the tender submitted by The Cannington Group Inc. (Cannington) and award of a contract in the amount of $4,466,417.80 for Contract G60-187 Underground Storage Tanks Replacement – Malvern, Wilson and Eglinton Garages; Hillcrest and Greenwood Complex on the basis of lowest tendered and evaluated price.

Approved

f) Procurement Authorization – Contract No. G85-249
Surveying, Mapping and Property Services Triennial Contract

It is recommended that the Commission authorize the award of two Surveying, Mapping and Property Services contracts to the following companies I the upset limit amounts listed below, for a three-year period commencing upon Notifications of Award:

1. $600,000.00 to Donevan Fleischmann Petrich Ltd;

2. $600,000.00 to MMM Geomatics Ontario Limited;

for a total upset limited amount of $1,200,000.00.

Approved

g) Rental of Pre-Fabricated Site Trailers for Davisville Yard

It is recommended that the Commission authorize unbudgeted expenditures for the award of a contract to NRB Inc., in the amount of $350,220.00, for the supply, installation and rental of pre-fabricated site trailers for a period of five years and associated concrete foundation for Davisville Yard.

Approved

h)Summary of Authorized Expenditures Between $200,000 to
$500,000 for the Period February 1, 2008 to February 29, 2008

It is recommended that the Commission receive this report for information.  It lists expenditures ($200,000 up to $500,000) for the period February 1, 2008 to February 29, 2008, which were approved by the Chief General Manager.

Received

5. Procurement Authorization Amendments

a) Procurement Authorization Amendment - Authorization of
Funds for Phase 4 “ATC Procurement” of PO C31PV06860 
“Consultant Services Engineering Review of Automatic Train 
Control Technology Yonge/University/Spadina Subway Line

It is recommended that the Commission authorize Amendment #3 to the contract with Parsons Overseas Company of Canada, Ltd. (Parsons) in the upset amount of $786,738.00 (USD) for the provision of Engineering Consultant Services to provide an Automatic Train Control (ATC) specification as specified in Phase 4 of Contract C31PV06860.  Phase 4 encompasses further consultant services, up to the award of an ATC Contract.

Approved

6. Notice of Awards
NIL
7. Service Matters

a) Service Improvements for 2008

It is recommended that the Commission:

1. Initiate a 10-week consultation process regarding the recommended service changes shown in Table 1 and described in the attached report, entitled Service Improvements for 2008, noting that:

• The nine recommended service changes would improve service for approximately 3.5 million current customer-trips annually and attract approximately 235,000 new customer-trips annually to the TTC; and
• The results of the consultation process will be reported to the Commission;

2.Forward this report, and the attached report to members of City Council with a request that they provide comments on the service change recommendations by June 30, 2008, noting that all recommended service changes are indexed by City ward in Table 2, attached to this report;

3. Approve the operation of the following two trial seasonal service changes:

• Summer Saturday service between Davisville Station and the Don Valley Brick Works Park, starting Saturday, June 28, 2008, subject to required operational conditions noted in the report;
• Non-summer service during the peak periods and midday from Monday to Friday and the daytime on Saturdays, Sundays, and holidays, between Downsview Station and Parc Downsview Park on the 101 PARC DOWNSVIEW PARK bus route, starting Tuesday, September 2, 2008; and

4. Forward this report to all City of Toronto Councillors, the City of Mississauga, York Region, Durham Region, GO Transit and Metrolinx.

Approved

Vice-Chair Mihevc took carriage of the following motion from Councillor Nunziata:

1. That the Toronto Transit Commission service improvements report for 2008 be amended to include that bus service operate south on black creek drive to Eglinton avenue, and that it continue south on black creek drive to Weston road.

2. That the route operates in both a north and south direction, rather than loop in one direction.

Commissioner Hall moved that the Westmore drive service be reviewed taking into consideration traffic and ridership that is generated at the Gardwara (Sikh spiritual centre) at Westmore drive and Carrier drive and the proposed Sikh senior centre at Westmore drive and Finch avenue.

Vice-Chair Mihevc moved that the motions by Commissioner Hall and Councillor Nunziata be referred to staff for review as part of the 2009 or 2010 TTC service plan as appropriate.

The referral motion by Vice-Chair Mihevc carried.

8. Other Business

a) Proposed Entrance Connection – Queen’s Park Station

Chair Giambrone moved that the retail space to the south and east of the entrance to the subway be reconfigured to allow a clear line of site from the bottom of the escalators to the entrance of the subway, and with this revision the Commission support the recommendations contained in the staff report, as listed below:

“It is recommended that the Commission:

1. Approve, in principle, an entrance connection between mars phase 2 located at 661 University avenue and Queen’s Park Station;

2. Approve, in principle, the design concept attached as appendix b to this report subject to the satisfaction of: requirements arising out of the technical review of the entrance connection design; the design requirements set out in the Commission’s entrance connection policy; requirements arising out of the design review undertaken by the Advisory Committee on Accessible Transportation (ACAT); and the provision of two escalators within MARS phase 2 as part of the entrance connection to the station; and

3. Authorize staff to negotiate an entrance connection agreement with MARS’ developer for the provision of an entrance connection between MARS phase 2 and Queen’s Park Station based on the design approved in principle, by the Commission and in accordance with the Commission’s entrance connection policy.”

The motion by Chair Giambrone carried.

b) TTC Environmental Plan – Staff Response

 It is recommended that the Commission:

1. Continue the use of B5 Bio-diesel fuel for TTC buses and non-revenue vehicles, when fuelled on TTC property; and

2. Consider, in the year 2012, further increases to the amount of green energy purchased beyond the projected 25%, subject to an assessment of the availability and funding for the additional green energy at that time.

Approved

c) Senior Management Review of the 
Safety System Minutes of January 9, 2008

It is recommended that the Commission receive for information, the minutes of the January 9, 2008 Senior Management Review of the Safety System meeting.
 
Received

d) TTC Corporate Policy Review – Policy 2.8.2
Identification of Routes, Stations and Stops

It is recommended that the Commission approve TTC Corporate Policy 2.8.2 Identification of Routes, Stations, and Stops, which is attached as Appendix A.

Approved

e) TTC Corporate Policy Review – Policy 2.3.3
Special Subsidies for TTC Scheduled Services

It is recommended that the Commission approve TTC Corporate Policy 2.3.3 Special Subsidies for TTC Scheduled Services, which is attached as Appendix A.

Approved

f) Travel Approval – UITP International Association
of Public Transport Light Rail Conference – Istanbul, Turkey

It is recommended that the Commission approve a travel request for Mr. Stephen Lam, Superintendent – LRV Engineering to attend the UITP, International Association of Public Transportation Light Rail Conference in Istanbul, Turkey from June 11 to 13, 2008 at a total estimated cost of $5,104.00.

Approved

9. New Business

a) Communication dated April 22, 2008 - Commissioner
Milczyn re: Marketing of Naming Rights for Future Transit Projects

Commissioner Milczyn moved that the Chief General Manager be requested to investigate and report to the Commission on the potential for undertaking a sale of naming rights for TTC stations and transit lines.

Vice-Chair Mihevc moved that the communication from Commissioner Milczyn be received.

Chair Giambrone called for a vote on Vice-Chair Mihevc’s motion.

The motion by Vice-Chair Mihevc lost.

Chair Giambrone called for a vote on Commissioner Milczyn’s motion.

The motion by Commissioner Milczyn’s carried.

b) Wilson Carhouse Update

R. Cornacchia, General Manager – Operations gave a PowerPoint presentation with respect to the Wilson Carhouse incident.

The Commission received the presentation for information.

10. Correspondence

C-1 The Honourable Jim Bradley, Ontario Minister of Transportation, dated April 2, 2008 responding to a communication dated January 23, 2008 from the G. Webster, Chief General Manager, TTC regarding the Kipling Station Improvements Project and protection for a future Dundas Street West Light Rail Transit Line.

The Commission received the communication for information.

C-2 The Honourable Michael Chan, Ontario Minister of Citizenship and Immigration, dated March 3, 2008 congratulating the Toronto Transit Commission as one of the Best Employers for New Canadians.

The Commission received the communication for information.

C-3 Simone Marion, President, York West Senior Citizens Centre, dated April 9, 2008 requesting an opportunity for the Weston/Mount Dennis Community Bus Committee to appear before the Commission at its May meeting concerning service and stops in the Weston/Mount Dennis community.

The Commission referred the communication to staff with a request that they meet with the Weston/Mount Dennis community bus committee in advance of their appearance before the Commission at its May meeting.

11. Transit City Light Rail Plan: Status Update for April 2008

It is recommended that the Commission:

1. Note that progress is being made on many fronts on the Transit City Light Rail Plan, as described in this report, with greater efforts currently being placed on the first-priority lines of Sheppard East, Etobicoke-Finch West, and Eglinton-Crosstown, the Scarborough RT, and maintenance and storage facilities for Transit City lines;

2. Approve staff’s proposed allocation and use of already-approved funding for the Transit City Light Rail Plan, including the Scarborough RT, to allow continued implementation of the Plan.  Specifically, the currently-approved funding of $11.1 million will be allocated as shown in Appendix 1, in support of these activities:

• Environmental Assessments (EA) on all Transit City lines, and Scarborough RT;
• Design work on the first-priority lines of Sheppard East, Etobicoke-Finch West, and Eglinton-Crosstown, and the Scarborough RT;
• Refinement of maintenance and storage requirements for the Transit City network, and preparation of conceptual design for such facilities;
• Property searches and negotiations for property for maintenance and storage facilities;
• Ongoing work with Metrolinx and Infrastructure Ontario (IO) related to the Regional Transportation Plan, project benefit case preparation, and the analysis of project delivery models including Alternative Financing and Procurement (AFP);

3. Authorize the Chief General Manager to re-allocate funding between the projects and activities listed in Appendix 1, if necessary, to reflect the differing pace of progress among the projects and changing work demands which might arise from decisions made by Metrolinx or the Province;

4. Note that, while the already-approved funding of $11.1 million is enough to allow current project work on Transit City to continue for now, staff project a need for an additional $5.2 million in 2008 alone, for a total of $16.3 million, as outlined in Appendix 1, to complete engineering design work planned up to the end of the year, and to allow previously-confirmed environmental assessment work plans to also address three inter-regionally significant issues:

• The western alignment of the Eglinton-Crosstown LRT, notably the intention to terminate this line at Toronto Pearson International Airport;
• The western alignment of the Etobicoke-Finch West LRT;
• The eastern alignment of the Etobicoke-Finch West LRT, notably the continuity of travel across Yonge Street, and connecting to the Sheppard Subway alignment;

5. Note that, as with all major capital projects, Transit City needs committed and predictable funding to allow continuous and uninterrupted progress, so as to avoid delays to the projects and their targeted construction start dates;

6. Request Metrolinx and the Province of Ontario to provide the required funding of $9.2 million (the interim $4 million provided by Toronto City Council, plus the $5.2 million mentioned above), for a total of $16.3 million in 2008, to cover the cost of work and expenditures planned/forecast to the end of 2008;

7. Forward this report to the City Budget Committee noting that, if Metrolinx does not approve this funding for use in 2008, then the City will have to approve an additional $5.2 million in 2008 budget and commitments, or it will not be possible to complete the work planned for the balance of 2008; and

8. Note that staff will be requesting additional funding to continue working on all Transit City and related projects in 2009 and beyond, as part of the TTC’s 2009-2013 capital program submission.

Approved

The meeting adjourned at 3:00 p.m.

TTC staff made a presentation on plans to address delays on the subway. In total, the system experienced nearly 27,000 delay minutes in 2007. Forty per cent of delays were a result of TTC-related causes (i.e. equipment malfunctions or staff shortages) while 60 per cent were a result of non-TTC related matters (i.e. customer illness or security incidents). Of the short- and long-term plans underway, the most dramatic improvements will come with the introduction of new Toronto Rocket trains (starting in 2009) and Yonge-University-Spadina Subway re-signalling project (starting in 2013), improving reliability, speed and capacity on the entire line by 30 per cent.

In a report to Commissioners, TTC staff proposed nine new and revised services in its 2008 Service Improvements plan. These are expected to enhance service for about 3.5 million riders and attract an additional 235,000 new riders annually.

Subject to Commission approval, improvements to the following routes are scheduled to start a trial run in November:  7 Bathurst, 39 Finch East, 63 Ossington, 66 Prince Edward, 71 Runnymede, 316 Ossington and a new service on Torbarrie Road. A year-round service on the 101 Parc Downsview Park would start in September. A summer Saturday service to the Brick Works would start as early as June.

Commissioners approved in principle a proposal from a not-for-profit agency to build a new, accessible entrance at Queen’s Park Station. The entrance would connect MaRS Centre, along College Street and University Avenue, to the Yonge-University-Spadina Subway. MaRS is a not-for-profit organization that fosters global innovation in medical research.

A letter from Ontario Citizenship and Immigration Minister Michael Chan congratulated the TTC for being one of the best employers for new Canadians. “By creating a positive environment in terms of language training, skills upgrades, mentoring and Career Bridge training, you are helping them to successfully integrate and begin contributing to the economic and social fabric of this great province,” wrote the minister.