Board Meeting - October 19, 2005

H. Moscoe (Chair), O. Chow (Vice-Chair), J. Mihevc, B. Balkissoon, P. Li Preti, B. Saundercook, A. Giambrone, S. Bussin and B. Ashton (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), T. Andrews (Chief Special Constable), S. Blakey (Executive Director, Human Resources), A. Smith (Acting Chief Marketing Officer), M. Stambler (Manager – Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

R. Cornacchia, Deputy General Manager, Subway Operations was present for Item #CC-1.

G. Carr, Chief Engineer, Operations Planning was present for Item #22b).

Nil

Vice-Chair Chow Moved That The Commission Approve The Minutes From Meeting No. 1860, And That The Chair And General Secretary Be Authorized To Sign The Same.

The Motion By Vice-Chair Chow Carried.

Nil

Vice-Chair Chow Moved That The Commission Meet As The Committee Of The Whole On Thursday, November 24, 2005 At 9:30 A.M., Or Later, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The Motion By Vice-Chair Chow Carried.

a TTC Buses Problem on Pine Street South of Lawrence Avenue

Kanti Soni
(Submitted communication)

The Commission Received The Deputation.

Chair Moscoe Moved That The Communication Be Referred To Staff For Report, And That Mr. Soni Be Invited To Attend The Meeting When The Report Is Brought Forward.

The Motion By Chair Moscoe Carried.

b) Report No. 22a) – Transit Service  to Scottfield Drive – Yee Hong Centre

Dr. Joseph Wong
Founder & Chair 
Yee Hong Centre

The Commission Received The Deputation.

(See Report No. 22 a For Minute)

c) Transit and Pedestrian Needs

Helen Riley
Co-Chair
Toronto Pedestrian Committee
(Submitted communication)

The Commission Received The Deputation.

Chair Moscoe Moved That The Communication From The Deputant Be Referred To Staff For Report Back At A Future Meeting.

The Motion By Chair Moscoe Carried.

d) Report No. 22c) – Station Modernization Program

David Fisher

The Commission Received The Deputation.

(See Report No. 22c) For Minute)

e) Report No. 6 – Procurement Authorization - Station Stop Announcement System

Philip Webb
(Submitted brief)

The Commission Received The Deputation.

(See Report No. 6 For Minute)

f) Report No. 22b) – Transit Priority Traffic Light Synchronizing

Steve Munro

The Commission Received The Deputation.

(See Report No. 22b) For Minute)

CC-1 Chair Howard Moscoe Re: Design of New Subway Cars

The Commission had before it a communication dated September 22, 2005 from Chair Howard Moscoe entitled, “The Design of New Subway Cars.”

R. Cornacchia, Deputy General Manager, Subway Operations also gave a PowerPoint presentation with respect to this matter.

The Commission Received The Communication And Presentation.

Chair Moscoe Moved The Following Motions:

1. That The TTC Engage In A Dialogue With TTC Riders On The Design Features For New Subway Cars.

2. That Staff Present At The Next Meeting A Format That Will Engage Broad Consultation With Our Riders.

The Motions By Chair Moscoe Carried.

Vice-Chair Chow Moved That The Commission Consider The Gangway Car Approach, And That Staff Be Requested To Negotiate Pricing With Bombardier For Both The Six Car Gangway And Two Car Options.

The Motion By Vice-Chair Chow Carried.

CC-2 Commissioner Saundercook – Attendance CUTA Fall Conference – Vancouver, British Columbia, November 19-23, 2005

The Commission had before it a communication dated October 11, 2005 from Commissioner Saundercook requesting approval to attend the CUTA Fall Conference in Vancouver, British Columbia.

Chair Moscoe Moved That The Commission Approve A Travel Request From Commissioner Saundercook To Attend The 2005 CUTA Fall Conference And Trans Expo Scheduled For November 19-23, 2005 In Vancouver, British Columbia.

The Motion By Chair Moscoe Carried.

1. Award of Merit – Ralph Misquitta

Chair Moscoe advised that on August 17, 2005, at 11:30 p.m., Subway Operator Ralph Misquitta was operating 125 run northbound at Glencairn Station, when he observed a distraught female on the platform douse herself with lighter fluid.  The female then took a lighter from her purse and attempted to set herself on fire.  Operator Misquitta immediately approached the female and safely restrained her.  Emergency personnel later attended and transported the woman to hospital.

On behalf of the Commission, Chair Moscoe presented Ralph Misquitta with an Award of Merit for his caring and prompt actions.

2. Chief General Manager’s Report  Period 8 – July 31 to August 27, 2005

It is recommended that the Commission:

(1) receive for information the attached Executive Summary of the Chief General Manager’s (CGM’s) report covering the period July 31 to August 27, 2005; and

(2) forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM’s report is available on request from the Office of the General Secretary of the Commission).

Approved

3. Procurement Authorization – Supply of Natural Gas

It is recommended that the Commission approve the award of a contract to WPS Energy Services of Canada Corp. (WPS) for the supply and transportation of natural gas in the total upset limit amount of $53,000,000 for a 56 month period from January 1, 2006 to August 31, 2010.

Approved

4. Procurement Authorization – Mount Dennis Bus Garage Building Demolition and Site Remediation Contract X1-2 Contract Change X1-2-7 and Change Directive X1-2-39

It is recommended that the Commission authorize the following to Aim Waste Management Inc.:

1. Contract Change X1-2-7 in the credit amount of ($1,232,215.10), to reduce the estimated tendered quantities of various Unit Rate Items, to reflect actual quantities.

2. An increase to Change Directive X1-2-39 in the amount of $125,000.00, bringing the total amount authorized to $225,000.00, for excavation and handling of asbestos contaminated soil.
Approved

5. Procurement Authorization – Repair of SRT Linear Induction Motors (LIM)

It is recommended that the Commission authorize the award of a two-year contract to Sherwood Electromotion for the repair of SRT Linear Induction Motors in the total upset limit amount of $995,000.00 for the period October 31, 2005 to October 30, 2007.

Approved

6. Procurement Authorization Station Stop Announcement System Proposal No.: P31PV05866

It is recommended that the Commission accept the Proposal from and authorize the award of a Contract in the amount of $522,594.73 to Trak Com Wireless Inc. for the design and supply of the subway car Station Stop Announcement (SSA) system.

Approved

Chair Moscoe Moved That Staff Be Requested To Review The Volume Levels Of Station Announcements Utilizing Focus Groups Of Seniors, And Adjust The Volumes Accordingly.

The Motion By Chair Moscoe Carried.

7. Procurement Authorization – Hillcrest Yard a) New Employee Parking Lot Contract P10-1; and b) Maintenance of Lot

It is recommended that the Commission:

a) Authorize the acceptance of the tender submitted by NEI Construction Corp. (NEI) and award of a contract in the amount of $379,000 which includes Specified Option No. 1 for a 99-space gravel surface parking lot, for Contract P10-1, Hillcrest Yard – New Employee Parking Lot; and

b) Approve the issuance of a purchase order to Car Park Management Services Limited (Car Park) in the total upset limit of $200,000 for the operation and maintenance of the Commission’s Hillcrest employee parking lot for a five-year term commencing upon the completion of the lot.

Approved

8. Purchase Order Amendment Authorization – Consulting Services for Computational Fluid Dynamics Modelling Subway Environmental Simulation Modelling and Noise Analysis for Fire Ventilation Upgrade Stage 1 and 2 Contract G85-141A – POAA No. 10

It is recommended that the Commission authorize Purchase Order Amendment Authority No. 10 to Parsons Brinckerhoff Quade & Douglas Inc. in the upset limit amount of $280,000.00 for peer review services for Contract G85-141A – Consulting Services for Computational Fluid Dynamics Modelling, Subway Environmental Simulation Modelling and Noise Analysis for Fire Ventilation Upgrade Stage 1 and 2, and extend the term of the contract to December 31, 2006.

Approved

9. Purchase of Streetcar Brake Disc Rotors

It is recommended that the Commission authorize the issuance of a purchase order to Crowe Foundry Limited in the amount of $372,329.75 for 525 ALRV and CLRV brake disc rotors for inventory.

Approved

10. Purchase of ZF Hurth Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of ZF Hurth Parts for the period November 2005 to October 2008 to ZF Friedrichshafen AG for an upset limit of $845,000 CDN, (576,000 Euros) including applicable taxes.

Approved

11. Purchase of ALRV Axles

It is recommended that the Commission authorize the issuance of a purchase order to Penn Machine Company in the amount of $322,878.52 (CDN) for 166 ALRV streetcar axles for inventory.

Approved

12. Purchase Order Amendment – Supply of Lumber

It is recommended that the Commission approve the issuance of a purchase order amendment to Weston Forest Corporation to increase the contract by $290,000 to a total upset limit of $660,000 and to extend the contract for a one year period from January 1, 2006 to December 31, 2006.

Approved

13. Leadership and Professional Development Training Programs

It is recommended that the Commission approve the attendance of Dave Carmichael, Superintendent – Transportation at the Operations Leadership Program at Ivy School of Business from November 13 to 18; and Peter Janas, Supervisor – Data Collection and Analysis at the Leadership Program at the Queen’s School of Business from December 4 to 9.

Approved

14. Summary of Authorized Expenditures between $100,000 to $200,000 for the Period August 1, 2005 to August 31, 2005

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period August 1, 2005 to August 31, 2005, which were approved by Senior Management.

Received

15. Survey of Parking Utilization at New Downsview and Kennedy Lots and Revised Pricing Options 

It is recommended that the Commission:

1. Approve an adjustment to the price at the Kennedy North – Service Road commuter lot from its current rate of $4.00, Monday to Friday, 5:00 a.m. to 3:00 p.m. to $3.00, Monday to Friday, 5:00 a.m. to 3:00 p.m.; and

2. Receive for information commuter parking utilization counts for the Yorkdale, Wilson, Downsview and Kennedy lots.

Approved

Chair Moscoe Moved That Staff Be Requested To Review The Feasibility Of Signage Or Some Other Means To Notify Patrons Of The Yorkdale Lot Of The Availability Of Parking At The Wilson And Downsview Lots.

The Motion By Chair Moscoe Carried.

16. Results of Bio-Fuel Test at Queensway Garage

It is recommended that the Commission approve the following:

1. Continue bio-fuel test at Queensway Garage until the end of the existing diesel supply contract (March 31, 2006).

2. Consider expansion of bio-fuel usage to 3 garages, Eglinton, Birchmount and Queensway, concurrent with the new fuel supply contract.

3. Test bio-fuel on buses equipped with Diesel Particulate Filters (DPF’s) and other emission reduction devices, with the option to convert all buses to bio-diesel in the second or third year of the fuel supply contract.

Approved

Commissioner Mihevc Moved That The Commission Endorse The Extension Of The Bio-Diesel Program As Quickly As Technically And Financially Feasible For The Entire Bus Fleet.

The Motion By Commissioner Mihevc Carried.

17. Update on Environmental Assessment –  Bus-Only Lanes, Dowsview Station to York University

It is recommended that the Commission receive this report for information.

Received

Chair Moscoe Moved That Staff Be Requested To Provide Status Reports At Each Meeting Until Such Time As All Outstanding Issues Have Been Resolved.

The Motion By Chair Moscoe Carried.

18. 2004 Audit Management Letter – Follow-Up Report

It is recommended that the Commission:

1. Receive the attached follow-up report on the 2004 auditor’s management letter for information; and

2. Approve forwarding a copy of the follow-up report on the 2004 auditor’s management letter to the Audit Committee of the City of Toronto for information.

Approved

19. TTC Corporate Policy Review: Policy 12.1.2 Commuter Parking

It is recommended that the Commission approve the following TTC Corporate Policy, as amended, which is attached hereto as Appendix ‘A’:

• Policy 12.1.2 Commuter Parking

Approved

20. TTC Corporate Policy Review – Policy 11.10.2 Confiscated Fare Media
 
Chair Moscoe Moved That The Report Be Referred Back To Staff For Further Review Of Section 4.1.3 Of The Policy To Incorporate A Suitable Mechanism That Would Provide The Customer With The Ability To Travel When Their Fare Media Has Been Confiscated.

The Motion By Chair Moscoe Carried.

21. Outstanding Commission Items

It is recommended that the Commission receive for information the attached list of outstanding Commission items for the period up to and including the meeting of August 31, 2005.

Received

a) Transit Service to Scottfield Drive – Yee Hong Centre

The Commission had before it a memorandum dated October 19, 2005 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Transit Service to Scottfield Drive – Yee Hong Centre.”

The Commission Received The Memorandum For Information.

Vice-Chair Chow Moved The Following Motions:

1. That For A Six Month Trial Basis, The Commission Implement A New Midday And Early Evening Service On The 139 Finch Avenue East Route That Would Loop Into Scottfield Drive Between Finch Avenue East And Middlefield Road; And Further That The TTC Staff Report Back In Six Months On A Post Implementation Review.

2. That The Yee Hong Centre Be Requested To Assist With The Marketing Of This Route.

3. That The Commission Request The City Of Toronto To Install A Traffic Light At Finch Avenue East And Scottfield Drive.

The Motions By Vice-Chair Chow Carried.

Chair Moscoe Moved That During The Six Month Trial, Staff Be Requested To Track Ridership And The Financial Situation On An Ongoing Basis.

The Motion By Chair Moscoe Carried.

b) Transit Priority Traffic Light Synchronizing

The Commission had before it a memorandum dated October 19, 2005 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Transit Priority Traffic Light Synchronizing.”

The Commission Received The Memorandum For Information.

Commissioner Ashton Moved That The Commission Request City Transportation Staff To Attend A Toronto Transit Commission Meeting To Report On Opportunities For Optimizing Transit Movements Through Traffic Light Pre-Emption, And That City Staff Attendance Coincide With Submission Of The TTC Staff Report Providing A Comparison Of Toronto’s Transit Priority With Other Cities.

The Motion By Commissioner Ashton Carried.

c) Station Modernization Program

The Commission had before it a memorandum dated October 19, 2005 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Station Modernization Program.”

The Commission Received The Memorandum For Information.

Chair Moscoe Moved The Following:

1. That The TTC’S Advisory Committee On Accessible Transportation Be Requested To Review Its Criteria For Setting Priorities For The Station Modernization Program To Determine Whether Dufferin Station Should Receive A Higher Priority To Improve Transit Accessibility From An East To West/West To East Geographical Perspective; And

2. That On The Conclusion Of This Review, The TTC’S Advisory Committee On Accessible Transportation Report Back To The Commission At Its Next Meeting With Recommendations On Whether Any Changes To The Criteria And Current Priorities Should Be Made.

The Motion By Chair Moscoe Carried.

C-1 Stan Nemiroff, Trustee, Toronto District School Board dated October 17, 2005 requesting the Commission to extend bus route 96B from its current end point at Finch Avenue and Humberline Drive to Indian Line Park on Humberwood Boulevard.

Chair Moscoe Moved That The Request From Mr. Nemiroff Be Referred To Staff For Consideration Within The Context Of The Annual Service Improvements Plan.

The Motion By Chair Moscoe Carried.

a) Status of SRT Review

Commissioner Ashton Moved That Staff Be Requested To Report At The Next Meeting On The Status Of The SRT Review.

The Motion By Commissioner Ashton Carried.

b) Outreach and Recruitment Plan in Support of the Mayor’s Community Safety Plan

The Commission had before it a report dated October 19, 2005 from staff entitled, “Outreach and Recruitment Plan in Support of the Mayor’s Community Safety Plan.”

The Commission Approved The Recommendation Contained In The Report, As Listed Below:

“It Is Recommended That The Commission Approve The Toronto Transit Commission’s Initiative Of An Outreach And Recruitment Program Providing Employment Opportunities For Youth Facing Multiple Barriers, In Support Of The Mayor’s Community Safety Plan.”

The meeting adjourned at 3:10 p.m.

Nil