Board Meeting - December 16, 2005

H. Moscoe (Chair), J. Mihevc, P. Li Preti, B. Saundercook, A. Giambrone, S. Bussin, B. Ashton, G. De Baeremaeker and M. Grimes (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), T. Andrews (Chief Special Constable), S. Blakey (Executive Director, Human Resources), A. Smith (Acting Chief Marketing Officer), M. Stambler (Manager – Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

C. Wheeler, Manager, Property Development was present for Item Nos. 21 and 22.

The City of Toronto Council appointed Councillor Glenn De Baeremaeker and Councillor Mark Grimes as members of the Toronto Transit Commission.

B. Leck, General Counsel for the Toronto Transit Commission administered the Declaration of Appointed Office to the Councillors.

1. Election of Vice-Chair

V. Rodo, General Secretary called for nominations for Vice-Chair.

Commissioner Mihevc, seconded by Commissioner Grimes nominated Commissioner Giambrone.

Commissioner Li Preti, seconded by Commissioner Ashton nominated Commissioner Saundercook.

With No Further Nominations, The General Secretary Closed The Nominations And After A Vote In Favour Of Commissioner Giambrone, Declared Him Vice-Chair Of The Toronto Transit Commission.

Nil

Commissioner Saundercook Moved That The Commission Approve The Minutes from meeting No. 1862, and that the chair and general secretary be authorized to sign the same.

The Motion By Commissioner Saundercook Carried.

a) Report No. 5 - Spadina Subway ExtensionEnvironmental Assessment Study Final Recommendations

J. Sepulis, General Manager, Engineering & Construction advised that a decision had been reached that the TTC will not be constructing the three track section under the properties noted in the presentation at the last meeting. He indicated that the TTC will be tunnelling under the properties and that the Environmental Assessment will be submitted on that basis.

Commissioner Li Preti Moved That The Businesses Involved Be Officially Advised In Writing By The TTC Of This Decision.

The Motion By Commissioner Li Preti Carried.

R. Ducharme, Chief General Manager also noted that the $1.3 million included in the Capital Budget by the TTC to continue with the Spadina Subway Environmental Assessment was agreed to by City Council, conditional on funds being received from the provincial and federal governments for their share of costs associated with the project.

Commissioner Li Preti Moved That The Ttc Proceed With Spending The City’s 1/3 Share Of The Total Cost Of The Spadina Subway Environmental Assessment Project.

The Motion By Commissioner Li Preti Carried.

b) Report Nos. 2 & 7 – Station Renaissance Design EnhancementInitiatives & 2006-2010 TTC Capital Program & 10-Year Capital Forecast

R. Ducharme, Chief General Manager noted that the $500,000 included by the Commission in the TTC’s 2006 Capital Budget for the Toronto Community Foundation’s Station Renovation Program had been deferred to a later year by City Council.

Vice-Chair Giambrone Moved That Staff Be Requested To Find The $500,000 For 2006 Within The Current $552.0 Million Capital Budget Allocation In Order To Commence Design Work For Museum Station, And Provide The Necessary Impetus For Fund Raising Within The Private Sector.

The Motion By Vice-Chair Giambrone Carried.

Chair Moscoe Moved That In Preparing The Design Concept For Museum Station That TTC Staff Be Cognizant Of The Gardner Museum Which Is Across The Street.

The Motion By Chair Moscoe Carried.

Chair Moscoe Moved That The City Policy And Finance Committee Be Advised That The Ttc Will Be Proceeding With This Project In 2006.

The Motion By Chair Moscoe Carried.

c) Report No. 8 – 2006 Wheel-Trans Operating Budget

The Commission had before it a memorandum dated December 16, 2005 from B. Thacker, General Superintendent, Wheel-Trans to G. Webster, General Manager, Operations entitled, “2006 Wheel-Trans Interim Funding.”

Chair Moscoe Moved That The Commission Approve Interim Wheel-Trans Funding For The Period Ending March 31, 2006 In The Amount Of $15 Million To Increase Service Levels And Meet Anticipated Demand; And Further That This Matter Be Referred To The City Budget Advisory Committee For Information.

The Motion By Chair Moscoe Carried.

Committee Of The Whole Resolution

Vice-Chair Giambrone Moved That The Commission Meet As The Committee Of The Whole On Wednesday, January 25, 2006 AT 9:30 A.M., Or Later, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The Motion By Vice-Chair Giambrone Carried.

Chair Moscoe Moved That The Commission Meet As The Committee Of The Whole Immediately Following This Meeting To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The Motion By Chair Moscoe Carried.

Nil

a) TTC System Cleanliness

Bob Kinnear
President
Amalgamated Transit Union, Local 113

The Commission Received The Deputation.

Chair Moscoe Moved:

1. That the concerns raised by mr. Kinnear in his deputation be referred to staff; And

2. That Staff Be Encouraged To Dialogue With The Union In An Effort To Reach A Mutual Understanding Prior To The Commission Considering The Previously Requested Staff Report On Improving System Cleanliness.

The Motion By Chair Moscoe Carried.

Nil

Nil

Nil

2. Procurement Authorization Consulting Services for Roncesvalles/Russell Carhouses Contract G85-133 – Contract Amendment No. 14

It is recommended that the Commission authorize Contract Amendment No. 14 to Totten Sims Hubicki Associates (TSH) in the amount of $150,000.00 for engineering design and support during construction.

Approved

3. Procurement Authorization Broadview Station - Second Exit Contract D5-4

It is recommended that the Commission authorize the acceptance of the tender submitted by Dineen Construction Corporation (Dineen) in the amount of $2,987,700 for Contract D5-4, Broadview Station – Second Exit.                       
Approved

4. Procurement Authorization Mount Dennis Bus Garage Contract X1-4 – Site Services and Building Foundations Change Directive X1-4-25
 
It is recommended that the Commission authorize an increase to Change Directive X1-4-25 to Torcom Construction Inc., in the amount of $80,000.00, bringing the total amount authorized to $180,000.00, for the disposal of PCB contaminated soil.

Approved

5. Procurement Authorization Sheppard Subway – Consultant Services Contract G85-13

It is recommended that the Commission authorize additional funding in the amount of $97,000 for Contract G85-13 with Delcan-Hatch for the continuation of consultant services for the Sheppard Subway Project bringing the total authorized amount to $148,981,909.

Approved

6. Procurement Authorization – Supply of Maintenance Work Clothing

It is recommended that the Commission approve the issuance of a purchase order to Mark’s Work Wearhouse for the supply of maintenance work clothing in the upset limit amount of $910,000 for a one year period from January 1, 2006 to December 31, 2006.
            
Approved

7. Procurement Authorization – Supply of Chemical Grouting Material

It is recommended that the Commission authorize the award of a contract to Wallace Construction Specialties Ltd., in the upset limit of $3,349,000.00, for the supply of chemical grouting material, for the period January 1, 2006 to December 31, 2008.

Approved

8. Procurement Authorization – Supply of Grout Material

It is recommended that the Commission approve the issuance of a single source Purchase Order to Specton Construction Products Limited, in the upset amount of $1,640,000, for the supply of grout material, for the period January 1, 2006 to December 31, 2008.

Approved

9. Procurement Authorization – Overhaul, Rebuild and Replace ITT Flygt Pumps

It is recommended that the Commission authorize the award of a contract to ITT Flygt for the overhaul, rebuild and replacement of ITT Flygt pumps in the upset limit amount of $704,000 for a three year period commencing upon the date of award.

Approved
 
10. Procurement Authorization – Supply of GEC Switch Machines

It is recommended that the Commission authorize:

1. the award of a contract to Alstom Signalling Inc. in the amount of $550,440.00 US for the supply of 36 GEC switch machines based on deliveries over a two year period in 2006 and 2007;

2. Funds in the amount of $84,217.32 US that will be paid directly to the Federal and Provincial governments for GST and PST, respectively;

3. Funds in the estimated amount of $11,008.80 US for freight and brokerage.

This brings the total authorization for this contract to $645,666.12 US ($762,596.25 CDN).

Approved

11. Procurement Authorization Speed Control System – H-Car Emergency Brake Control Valve

It is recommended that the Commission authorize the award of the contract to Wabco Co. Ltd. (Wabco) in the amount of $497,058.75 for the supply of the H-car emergency brake valves.

Approved

12. Procurement Authorization – Supply of Two (2) Garbage Packer Trucks

It is recommended that the Commission authorize the award of a contract to Joe Johnson Equipment in the amount of $334,304.30 for the supply of two (2) rear loading garbage packer trucks complete with cart tipper mechanisms.

Approved

13. Purchase Order Amendment Authority – Provision of Debit/Credit Card Processing Services

It is recommended that the Commission approve the extension of the contract with Global Payments Canada Inc. (Global) for the provision of debit/credit card processing services for an additional two years to July 15, 2008 and increase the upset limit by $460,000, for a revised upset limit amount of $641,102.87.

Approved

Commissioner Ashton Moved That The Report Be Referred To The TTC E-System Committee For Information; And Further That The Committee Be Requested To Review The Issue Of Vending Machine Technology, With A Report Back To The Commission.

The Motion By Commissioner Ashton Carried.

14. Purchase of Orion VII Bus Preventative Maintenance Kits

It is recommended that the Commission authorize the purchase, for inventory, of 98 preventative maintenance kits for the Orion VII buses form Orion Bus Industries Limited in the amount of $420,491.59 including applicable taxes.

Approved

15. Purchase of Adhesive Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various adhesive parts to the following companies for the period from January 2006 to January 2009:

- British Auto Supply for $358,400 including applicable taxes.

- Reliable Bearing Company Limited for $281,000 including applicable taxes.

- Hansler Smith Limited for $97,400 including applicable taxes.

- Dominion Sure Seal for $72,000 including applicable taxes.

- Wolseley Industrial Products Group for $71,000 including applicable taxes.

- Commercial Solutions Incorporated for $64,400 including applicable taxes.

- Exceltec Incorporated for $6,000 including applicable taxes.

Approved

16. Summary of Authorized Expenditures between $100,000 to $200,000 for the Period October 1, 2005 to October 31, 2005

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period October 1, 2005 to October 31, 2005, which were approved by Senior Management.

Received

17. Canada Strategic Infrastructure Fund (CSIF) Contribution Agreement

It is recommended that the Commission authorize staff to execute a Contribution Agreement with the City of Toronto, the Province of Ontario and the Government of Canada for capital funding commitments under the Canada Strategic Infrastructure Fund (CSIF) program in a form acceptable to the TTC’s General Counsel.

Approved

18. Weekly Pass Distribution Network 

Chair Moscoe Moved That The Recommendation Contained In The Report Be Struck Out And That The Following Action Be Taken:

1. That The TTC Expand The Weekly Pass Sales To All Fare Media Outlets That Receive Weekly Deliveries With Existing Staff Resources Only.

2. That Staff Expand The Sale Of Day And Family Day Passes To All Fare Media Outlets.

3. That Staff Table A Plan To Sell Weekly Passes At All TTC Fare Media Outlets At The Next Commission Meeting.

4. That This Be Accompanied By An Aggressive Marketing Campaign.
 
5. That The TTC Develop A Plan For The Marketing TTC Fare Media As Special Occasion Gifts.

Commissioner Mihevc Moved That Chair Moscoe’s Motion Be Adopted, In Principle, And That Staff Report Back At The Next Meeting With An Expedited Strategy For Implementation.

The Motion By Commissioner Mihevc Carried.

Chair Moscoe Moved That Staff Be Requested To Report Back At The Next Meeting On The Feasibility Of Lifting The After 9:30 A.M. Use Restriction For Day Passes.

The Motion By Chair Moscoe Carried.

19. TTC Corporate Policy Review Policy 13.8.3 – Corporate Travel

The Commission Deferred Consideration Of This Matter Until Its Next Meeting.

20. TTC Corporate Policy Review – Policy 13.1.3 Personal Automobile Use

The Commission Deferred Consideration Of This Matter Until Its Next Meeting.

21. Bus-Only Lanes, Downsview Station to York University – Status Report

C. Wheeler, Manager, Property Development gave a verbal update with respect to this matter.

The Commission Received The Update For Information.

22. Lease of Office Space – 5160 Yonge Street

It is recommended that the Commission approve the lease of office space (a total of 41,530 square feet) on the sixth and ninth floors at 5160 Yonge Street to the Toronto Transit Commission for a lease term of eight years and two months commencing August 1, 2006 (27,937 square feet, 6th floor) and for a lease term of eight years commencing October 1, 2006 (13,593 square feet, 9th floor) at the total estimated cost of $11,233,498 plus GST over the term of the lease.

Approved

23. Proxy to Vote Toronto Transit Commission Shares in Toronto Coach Terminal Inc.

It is recommended that the Commission approve the attached proxy to exercise the 10,000 Toronto Transit Commission shares in Toronto Coach Terminal Inc. for any Toronto Coach Terminal Inc. Shareholders Meeting that is held during the year 2006.

Approved

24. Proxy to Vote Toronto Transit Commission Shares in Toronto Transit Consultants Limited

It is recommended that the Commission approve the attached proxy to exercise the 1,000 Toronto Transit Commission shares in Toronto Transit Consultants Limited for any Toronto Transit Consultants Limited Shareholders Meeting that is held during the year 2006.

Approved

Nil

Nil

a) Appointments – TTC Committees

The Commission Approved The Appointments Of Commissioner De Baeremaeker And Commissioner Grimes To The Following TTC Committees:

Commissioner De Baeremaeker

- TTC Audit Committee
- TTC Budget Committee
- TTC E-System Committee

Commissioner Grimes   
- TTC Equity And Human Rights Committee
- TTC Purchasing Committee
- TTC Pizzazz Committee

b) St. Clair Project - Rail Storage

G. Webster, General Manager, Operations advised that staff had been approached by Councillor Rae to have the rail for the St. Clair project moved from its current storage location.  He then verbally reviewed several alternative storage options for the consideration of the Commission.

The Commission Received The Update For Information.

c) Finch Avenue West Road Closure – Alternatives for Improved Service to Residential Community Northeast of Jane Street and Finch Avenue West
 
G. Webster, General Manager, Operations advised that staff had been approached to see if there were any routing alternatives that may be available to improve service to a portion of the residential community northeast of Jane Street and Finch Avenue West.  He then verbally reviewed several options for the consideration of the Commission.

Commissioner Li Preti Moved That The Commission Add One Shuttle Bus To Provide Service To The Subject Residential Community For A Period Up To One Month.

The Motion By Commissioner Li Preti Carried.

d) Service Levels – Growing Ridership

Vice-Chair Giambrone Moved That Staff Be Directed To Continue To Manage Service Levels In Accordance With Normal Service Standards As Per Commission Policy, And The Budget Be Adjusted To Reflect This Policy.

Commissioner Mihevc Moved That Vice-Chair Giambrone’s Motion Be Deferred One Month So That Staff Can Report Back On Possible Budgetary Options To Maintain Service Levels.

The Motion By Commissioner Mihevc Carried.

e) Google - Transit Trip Planner 

Vice-Chair Giambrone advised that Google, in partnership with Portland Transit, had created a trip planning program for transit riders.

Vice-Chair Giambrone Moved That Staff Be Requested To Explore And Report Back On The Possible Implementation Of The Google Program At The TTC, Including The Associated Cost Implications.

The Motion By Vice-Chair Giambrone Carried.

The meeting adjourned at 1:45 p.m. 

Nil