Board Meeting - July 14, 2004

H. Moscoe (Chair), J. Mihevc (Vice-Chair), A. Giambrone, B. Ashton, Mayor D. Miller, P. Li Preti,  and S. Bussin (Commissioners), R. Ducharme (Chief General Manager), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), R. Hughes (Chief Marketing Officer), S. Blakey (Manager - Human Resources), G. Carr (Chief Engineer, Operations Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

Carol Anne Monet, TTC Advisory Committee on Accessible Transportation was also present.

H. Moscoe was in the Chair.

W. Dawson, Superintendent, Route and System Planning was present for Item No. 2.

Nil

Vice-Chair Mihevc Moved That The Commission Approve The Minutes From Meeting No. 1843, And That The Chair And General Secretary Be Authorized To Sign The Same.

The Motion By Vice-Chair Mihevc Carried.

Nil

Nil

a) Report No. 12 – Project Approval for Bus-Only Lanes (Bus Rapid Transit), Downsview Subway Station to York University

Alan Heisey

Simha Mendelsohn

The Commission Received The Deputations.

(See Report No. 12 For Minute)

b) TTC Watch Proposal

Robin Devine
Time is Ticking

The Commission Received The Deputation.

Vice-Chair Mihevc Moved That The Commission Waive The Insurance Clause Requirement In The Contract With Robin Devine Of Time Is Ticking.

The Motion By Vice-Chair Mihevc Carried.
 
Commissioners Correspondence

a) Chair Howard Moscoe dated July 1, 2004 Re: TTC Policy Review

Chair Moscoe Moved The Following Motions:

1. Each Commissioner Be Provided With An Up To Date Copy Of The Corporate Policy And Instruction Manual.  Those Who Presently Have Manuals May Return Them To Staff So They Can Be Updated.

2. Commissioner Giambrone Be Appointed As A One Person Task Force To Undertake A Review Of Commission Policy.

3. Staff Extend Any And All Co-Operation That He Might Require To Undertake This Review In An Efficient And Complete Manner.

4. The Task Force Bring Forward Recommendations For Change To One Policy For Each Commission Meeting Along With A Copy Of The Next Policy To Be Considered One Meeting In Advance.

The Motions By Chair Moscoe Carried.

Nil

1. CUTA Recognition Award

In June 2004, the Commission was awarded the CUTA Corporate Recognition Exceptional Performance/Outstanding Achievement Award.  This award was presented to the Commission for services performed during the blackout of 2003 during which employees demonstrated exceptional performance in safely evacuating passengers, managing the shutdown, maintenance of the system and assisting others during this time of need.

On behalf of the Commission, Chair Moscoe presented the award to the following individuals for their exceptional and outstanding performance:  

- Raymond Micallef, Power Control Operator, Electrical Section, Signals/Electrical/Communications Department;

- Stephen Barnett, Track Mechanic, Track & Structure Department;

- Ken Davey, Subway Operator, Subway Transportation Department; and

- Brian Tollefson, Subway Operator, Subway Transportation Department (Not Present)

2. Implementation Plan – Ridership Growth Strategy

W. Dawson, Superintendent Route and System Planning gave an overhead slide presentation with respect to this matter.

The Commission Received The Presentation.

Vice-Chair Mihevc Moved That Staff Be Requested To Submit A Report For Information To The City Budget Advisory Committee On The Ridership Growth Strategy And Associated Budget Implications In 2005.

The Motion By Vice-Chair Mihevc Carried.

3. Chief General Manager's Report Period 5 – May 2 to May 29, 2004

It is recommended that the Commission:

1. Receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period May 2 to May 29, 2004; and

2. Forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Approved

4.  Procurement Authorization – Hillcrest Yard On-Grade Paving Rehabilitation Contract M1-50

It is recommended that the Commission authorize the acceptance of the tender submitted by Grascan Construction Ltd. (Grascan) in the amount of $1,477,000.00 for Contract M1-50 – Hillcrest Yard On-grade Paving Rehabilitation.

Approved

5. Procurement Authorization – Metal Supply System Contract

It is recommended that the Commission approve the issuance of a purchase order to Solway Metal Sales in the total upset limit amount of $750,000 for the supply of various metals over a one-year period from August 1, 2004 to July 31, 2005.

Approved

6. Procurement Authorization – Supply of Currency Packaging for a Three-Year Contract Term

It is recommended that the Commission approve the issuance of Purchase Orders to the following companies for the supply of currency packaging for a three-year period from September 1, 2004 to August 31, 2007:

1. Grand and Toy in the upset limit amount of $240,000; and

2. Corporate Express Canada Inc. in the upset limit of $185,000.               
Approved

7. Procurement Authorization – Snow Clearing and Salting at the Commission’s Operating Garages and the Toronto Coach Terminal

It is recommended that the Commission approve the award of a contract to Industrial Property Services (IPS) in the upset limit amount of $1,188,000 for snow clearing, salting and snow removal services for the term November 15, 2004 to April 14, 2007.

Approved

8. Procurement Authorization – Credit Card Services for the Supply of Fuel for Non-Revenue Vehicles

It is recommended that the Commission approve a contract award to Imperial Oil Limited in the total upset limit of $3,600,000 for credit card services for the purchase of regular unleaded gasoline, diesel fuel, propane, exterior car washes and vehicle lubrication products for non-revenue vehicles and shop equipment over a three-year period from August 1, 2004 to July 31, 2007.

Approved

9. Procurement Authorization – Maintenance of A/C Power  and D/C Traction Power Cable System Proposal #P31PJ03880

It is recommended that the Commission authorize awarding a three-year contract for the maintenance of A/C Power and D/C Traction Power Distribution Systems to Black & McDonald Limited, in the amount of $1,654,604.48.

Approved

10. Procurement Authorization – Shipping, Repair and Testing of Damaged T1 Cars 5004 and 5040
 
It is recommended that the Commission authorize the award of a Contract, on a single source basis, to Bombardier Inc. in the amount of $1,576,449.90 for the repair of T1 Subway Cars 5004 and 5040.

Approved

11. Procurement Authorization – Supply of Office Supplies, Technical Supplies and Copier Paper for a Three-Year Term

It is recommended that the Commission approve the issuance of a Purchase Order in the total upset limit amount of $4,100,000 to Corporate Express Canada Ltd. for the supply of office and technical supplies and copier paper for a three-year period from August 1, 2004 to July 31, 2007.

Approved

12. Bus Only Lanes (Bus Rapid Transit) Downsview Subway Station to York University

G. Carr, Chief Engineer, Operations Planning gave a PowerPoint presentation with respect to this matter.

The Commission Received The Presentation For Information.

Commissioner Li Preti Moved The Recommendation Contained In The Report, As Listed Below:
 
“It Is Recommended That The Commission:

1. Approve The Conceptual Design For Bus-Only Lanes From Downsview Subway Station To York University, Via Allen Road-Dufferin Street And The Hydro Corridor North Of Finch Avenue, As Described In This Report;

2. Note That Staff Will Issue A Contract Change To The Design For The Downsview Commuter Parking Lot Project, Following The Authorization For Expenditures Policy, To Avoid Construction In The Area Immediately South Of The Bus Terminal That Is Now Proposed To Be Used For A New Signalised Bus Driveway Onto Allen Road;

3. Approve A Further Allocation Of $200,000 For Completion Of A More Detailed Evaluation Of The Property Requirements Within The Hydro Right-Of-Way, And At The Sheppard/Allen Intersection;

4. Request Toronto City Council To Approve The Recommended Design For Bus-Only Lanes And Authorize Staff To Submit The Associated More-Detailed Environmental Study Report To The Ministry Of Environment, Requesting Their Approval Of This Project; And

5. Forward This Report To Councillors Peter Li Preti, Michael Feldman, And Maria Augimeri For Information.”

The Motion By Commissioner Li Preti Carried.

Chair Moscoe Moved The Following Motions:

1.  That Staff Meet With Alan Heisey And The Local Area Councillor To Discuss The Options That He Has Raised And Report To The Commission Meeting On September 10, 2004.

2. That The Commission Request York University To Respond To The Commission By Its Meeting On September 10, 2004 With Approval In Principle For The Use Of Their Lands; And That The Commission’s Support Be Conditional On That Approval In Principle.

3. That The Capital Program Include A Landscape Plan To Soften The Impact Of The Emergency Subway Exit On The Northeast Corner Of The Sheppard Avenue And Allen Road Intersection.

The Motions By Chair Moscoe Carried.

(Also See Deputation ‘A’ For Minute)

13. Additional Project Approval Project 3.9 Buildings and Structures – Eglinton Bus Garage (Comstock)

It is recommended that the Commission:

1. approve an increase in project approval to the 3.9 Buildings and Structures – Eglinton Bus Garage project in the amount of $459,000 bringing the total project cost to $42,974,000; and

2. forward this report for consideration by City of Toronto Council requesting confirmation of increased project commitment.

Approved

14. Purchase of Electric Jobber Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various electric jobber parts to the following companies for the period from September 2004 to September 2007:

- Powertrade Electric Limited for $1,125,000 including applicable taxes.

- Wesco Distribution Canada Incorporated for $1,000,000 including applicable taxes.

- Argo International for $585,000 including applicable taxes.

- Harwell Electric Supply Company Limited for $565,000 including applicable taxes.

- Guillevin International Company for $140,000 including applicable taxes.

- CEA Telecom for $110,000 including applicable taxes.

- Westburne Ruddy Electric for $100,000 including applicable taxes.

- Electro Sonic Incorporated for $85,000 including applicable taxes.

- Baumer Electric Incorporated for $75,000 including applicable taxes.

Approved

15. Purchase of Vapor Rail Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of Vapor Rail parts for the period August 2004 to August 2007 to Vapor Rail Incorporated for an upset limit of $3,600,000 including applicable taxes.

Approved

16. Purchase of Sprague Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of Spraque parts to the following companies for the period from September 2004 to September 2007:

- New Flyer Industries Limited for $325,000 including applicable taxes.

- Neopart for $295,000 including applicable taxes.

- Prevost Car Incorporated for $6,000 including applicable taxes.

- Cadel for $3,500 including applicable taxes.

Approved

17. Purchase of Daimler Parts

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of Daimler parts for the period September 2004 to September 2007 to Bombardier Transportation (Holding) Inc. for an upset limit of $3,120,000 CDN including applicable taxes.

Approved

18. Purchase of Rotary Action Switches

It is recommended that the Commission authorize for inventory 10 rotary action switches from Bombardier Transportation (Holding) Inc. in the amount of $529,216.70 (CAD).

Approved

19. Sale of Decommissioned Buses

Vice-Chair Mihevc Moved That The Recommendation Contained In The Report Be Struck Out And Replaced In Lieu Thereof With The Following Recommendation:

“It Is Recommended That The Commission Approve The Decommissioning Of 50 Gm Buses, The Fleet Of 25 Orion V 1991 Cng Buses And 43 D901 Flyer Buses; And That The Subsequent Sale Be Deferred To Allow For Vice-Chair Mihevc, Commissioner Giambrone And Commissioner Li Preti To Explore Possible Options For Sale Of These Vehicles To Developing Countries At No Incremental Cost To The TTC.”

The Motion By Vice-Chair Mihevc Carried.

20. Summary of Authorized Expenditures for the Period May 2, 2004 to May 29, 2004

It is recommended that the Commission receive this report for information.  It lists expenditures ($100,000 up to $200,000) for the period May 2, 2004 to May 29, 2004, which were approved by Senior Management.

Received

21. Payment of GST - Update

It is recommended that the Commission receive this report for information.

Received

Mayor Miller Moved That The Commission Extend Its Thanks To Brian Leck, TTC General Counsel And Paul Schabas, Outside Legal Counsel For Their Excellent Work On This Matter.

The Motion By Mayor Miller Carried.

22. Special Period Weekly Pass Pilot Assessment

It is recommended that the TTC continue to offer the Special Period Weekly Pass twice annually: March Break (one week) and Christmas (two weeks).  The Special Period Weekly Price should be priced at a trip multiple of 15 and include the same features as were tested in the three pilots.

Approved

Chair Moscoe Moved That In Reviewing The Potential Impact Of A Regular Weekly TTC Pass, That TTC Market Research Staff Employ Focus Groups To Determine:

1. Impact For Low Income Riders; And

2. The Potential Impact Of The Product With Or Without Transferability.

The Motion By Chair Moscoe Carried.

23. Yonge – Sheppard Lands – Future Use of Property

Chair Moscoe Moved That Recommendation No. 1 Contained In The Report Be Amended By Adding The Following Words At The End Of The Recommendation “With The Exception Of Auto Related Uses Or Car Rental Establishments”, So Such Recommendation Reads As Follows:

“1. Approve The Business Decision For The Disposal Of The Yonge-Sheppard Lands By Means Of A Short Term (15 To 20 Years) Lease To A Commercial Franchise, With The Exception Of Auto Related Uses Or Car Rental Establishments.”

The Motion By Chair Moscoe Carried.

The Commission Approved Recommendation Nos. 2, 3 and 4 Contained In The Report, As Listed Below:

“2. Authorize The Jurisdictional Transfer Of The Yonge-Sheppard Lands (4804-4812 Yonge Street), With The Exception Of Easements Reserved For Existing TTC Structures And Facilities, To The City Of Toronto And Allow City Staff To Negotiate, Prepare And Execute The Documents And Agreements Necessary To Lease And Subsequently Sell The Yonge-Sheppard Lands In A Form Satisfactory To The City Of Toronto Council, Subject To The Commission’s Approval Of The Final Disposition Of The Property;

3. Authorize Increased Project Approval In The Estimated Final Cost Of The Sheppard Subway Project Of $5.9 Million;

4. Forward This Report To The City Of Toronto For Confirmation Of The Accounting And Budgeting Treatments Of The Sheppard Subway Project Under The 2005-2009 Capital Program Budget.”

The Commission Approved The Report, As Amended.

24. Request for Travel Approval – 2004 APTA Annual Meeting - October 10-13, 2004 – Atlanta, Georgia and 2004 CUTA  Fall Conference – November 6-10, 2004 – Montreal Quebec

It is recommended that the Commission approve a travel request for Chair Howard Moscoe and Vice-Chair Joe Mihevc to attend the Annual Meeting of the American Public Transportation Association scheduled for October 10-13, 2004 in Atlanta, Georgia and the Fall Conference of the Canadian Urban Transit Association scheduled for November 6-10, 2004, in Montreal, Quebec.

Approved

a) Current Billing Process for Hydro Costs

The Commission Deferred Consideration Of This Matter Until Its Next Meeting.

b) Taxi Stand Signage within Subway Stations

The Commission had before it a memorandum dated July 14, 2004 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Taxi Stand Signage within Subway Stations.”

The Commission Received The Memorandum For Information.

Chair Moscoe Moved That A Copy Of The Memorandum Be Forwarded To The City Planning And Transportation Committee And Taxi News For Information.

The Motion By Chair Moscoe Carried.

c) Status of the Leslie/Oriole GO Station Connection

The Commission had before it a memorandum dated July 14, 2004 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Status of the Leslie/Oriole GO Station Connection.”

The Commission Received The Memorandum For Information.

C-1 The Honourable David Caplan, Minister of Public Infrastructure Renewal, Province of Ontario regarding the establishment of the Greater Toronto Transportation Authority (GTTA).

The Commission Received The Communication For Information. Commissioner Ashton Moved That Consideration Of A Greater Toronto Transportation Authority, Should It Be Exclusively Mandated Around Transit Issues, Have A Composition That Reflects The Ridership Distribution Amongst Its Stakeholders.

The Motion By Commissioner Ashton Carried.

C-2 William Thorsell, Director & CEO, Royal Ontario Museum dated July 5, 2004 regarding the Royal Ontario Museum’s Renaissance ROM Project.

The Commission Received The Communication For Information.

Chair Moscoe Moved The Following Motions:

1. That The TTC Indicate Its Willingness To Work Co-Operatively With The Royal Ontario Museum (Rom) In Encouraging A Re-Design Of The Museum Station As Part Of The Rom’s Capital Program For The Re-Construction Of Their Facility.

2. The TTC Indicate A Willingness To Waive Its Customary Connection Fee Should The Rom’s Capital Program Include A Direct Connection From The Museum Station Into The Museum.

3. The TTC Indicate That It Will Support Any Application By The Rom To The Provincial Or Federal Governments Or To Other Possible Donors For Enhancements To The Rom Capital Program That Relate To The Museum Station.

The Motions By Chair Moscoe Carried.

C-3 Councillor Paula Fletcher and Councillor Sandra Bussin dated July 12, 2004 regarding the TTC Gerrard Street Track Reconstruction and “Taste of South Asia” event, Gerrard India Bazaar.

Chair Moscoe Moved The Follow Motion:

1. That The Communication Be Referred To Staff And That They Be Requested To Meet With Councillor Bussin And Councillor Fletcher To Discuss This Matter;

2. That The Issue Of Any Fees Be Deferred Pending A Report From Staff Concerning This Matter.

The Motion By Chair Moscoe Carried.

C-4 Councillor Denzil Minnan-Wong dated July 12, 2004 requesting that the Commission re-consider its previous decision concerning the 122 Graydon Hall bus route extension.

Councillor Minnan-Wong also appeared before the Commission concerning this matter.

The Commission Received The Communication.

a) Student Pass Trip Rate Multiple Reduction

The Commission had before it a memorandum dated July 5, 2004 from R. Ducharme, Chief General Manager entitled, “Student Pass Trip Rate Multiple Reduction.”

Chair Moscoe Moved That The Memorandum Be Referred To Staff For Report, No Later Than October 2004, On Any Recommendations That They May Have For Adjustments To Fare Media.

The Motion By Chair Moscoe Carried.

b) Committee of the Whole Resolution

The Commission Approved A Resolution By Vice-Chair Mihevc To Meet As The Committee Of The Whole At 10:00 a.m., Or Later, On Friday, September 10, 2004, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 4:40 p.m.

Nil