Board Meeting - November 19, 2003

H. Moscoe (Chair), S. Shaw (Vice-Chair), B. Ashton, D. Miller, D. Shiner, P. Li Preti, D. Minnan-Wong and N. Kelly (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), R. Hughes (Chief Marketing Officer), S. Blakey (Manager - Human Resources), M. Butler (Superintendent, Investigative Services), W. Dawson (Superintendent, Route & System Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Coordinator - Secretariat Services) were present.

Prior to commencing with the agenda, R. Ducharme, Chief General Manager introduced Jim Huck who was present at the meeting as result of winning a United Way contest to be Chief General Manager for a Day. He also thanked Jim for his excellent work on the United Way Campaign.

In addition, on behalf of the employees of the TTC, R. Ducharme, Chief General Manager, congratulated Commissioner David Miller on becoming Mayor for the City of Toronto and presented him with a framed photograph in recognition of his dedication and commitment to transit.

Nil

Commissioner Ashton Moved That The Commission Approve The Minutes From Meeting No. 1834, And That The Chair And General Secretary Be Authorized To Sign The Same.

The Motion By Commissioner Ashton Carried.

Nil

Nil

a) Report No. 1 - TTC Operating Budget

Gord Perks

Toronto Environmental Alliance

(Submitted brief)

Steve Munro
(Submitted brief)

Alicia Odette

Streethealth

Mike Verticchio

Ryerson Students Association Council

(Submitted brief)

Alex Barnes

(Submitted brief)

Danish Ahmed

Martin Abela

(Submitted brief)

Lin Wong

Toronto Environmental Alliance

(Submitted brief)

Kaushayla Bannerji

Toronto & York Region Labour Council

Kimberley Fry

Hamish Wilson

Fred Spek

Vince Casuti

The Commission Received The Deputations.

(See Item No. 1 For Minute)

b) Report No. 3 - 2004-2008 Capital Program and 10 Year Forecast

Steve Munro

The Commission Received The Deputation.

(See Item No. 3 For Minute)

Commissioners Correspondence

CC-1 Chair Moscoe - Submission of Complaints On-Line

Chair Moscoe Moved That Staff Be Directed To Provide An E-Mail Address So The Public Can Submit Their Complaints On-Line.
The Motion By Chair Moscoe Carried.

Nil

Nil

1. 2004 TTC Operating Budget

After Hearing The Deputations And Receiving Presentations From V. Rodo, General Manager - Executive & General Secretary And W. Dawson, Superintendent - Route & System Planning, The Commission Took The Following Action Concerning The 2004 TTC Operating Budget:

Commissioner Shiner Moved That Staff Be Instructed Not To Implement The Proposed Service Cuts Contained In The Report At This Time.

The Motion By Commissioner Shiner Carried.
Chair Moscoe Moved That In Future, Prior To Any Service Changes Being Made, Staff Seek Specific Authorization From The Commission; And Further That Any Proposed Service Adjustments Be Subject To At Least One Public Hearing.

The Motion By Chair Moscoe Carried.

Commissioner Shiner Moved That There Be No Fare Increase In 2004.

Commissioner Ashton Moved An Amendment To Commissioner Shiner's Motion By Adding The Words "Subject To The Chair, Chief General Manager And Mayor-Elect Meeting With The Province To Discuss The Issue Of Transit Funding Support, With A Report Back In December On The Results Of These Deliberations.
Chair Moscoe Called For A Vote On Commissioner Ashton's Motion.

For: Chair Moscoe, Commissioner Miller, Commissioner Ashton And Commissioner Li Preti

Against: Commissioner Shiner, Commissioner Minnan-Wong, Commissioner Kelly

The Motion By Commissioner Ashton Carried On A 4 - 3 Vote.

Chair Moscoe Called For A Vote On Commissioner Shiner's Motion, As Amended.

For: Chair Moscoe, Commissioner Miller, Commissioner Ashton, Commissioner Minnan-Wong, Commissioner Shiner, Commissioner Li Preti

Against: Commissioner Kelly

The Motion By Commissioner Shiner, As Amended Carried On A 6 - 1 Vote.
Vice-Chair Shaw was not present to vote on the foregoing motions.

Commissioner Shiner Moved That The Commission Request The Minister Of Labour To Grant An Exemption From The Provisions Of The Employment Standards Act That Have Been Requested By The TTC And Agreed To By The Union.

The Motion By Commissioner Shiner Carried.

Commissioner Shiner Moved That The Commission Adhere To All Sections Of The Employment Standards Act Until Appropriate Legislative Changes Are Made By The Provincial Government; And Further That Staff Be Authorized To Discontinue The Implementation Of This Direction When And If The Province Makes The Appropriate Regulatory Or Administrative Changes.

The Motion By Commissioner Shiner Carried.

Commissioner Shiner Moved That Staff Be Instructed To Add $5.0 Million To The 2004 TTC Operating Budget For The Purpose Of Implementing Phase 1 Of The Ridership Growth Strategy.

The Motion By Commissioner Shiner Carried.

Commissioner Shiner Moved Approval Of The 2004 TTC Operating Budget Recommendations, As Amended, With A Revised Total Budget Shortfall Of $62.0 Million.

The Motion By Commissioner Shiner Carried.

Chair Moscoe Moved That Staff Initiate A Review Of Possible Regulatory Changes That Would Improve The Financial Situation Of The TTC Without Creating Budgetary Or Cost Problems For The Province.

The Motion By Chair Moscoe Carried.

Commissioner Shiner Moved That The Liberal Government Be Requested To Return To Past Provincial Transit Funding Levels Of 75% Capital And 50% Operating.

The Motion By Commissioner Shiner Carried.

Commissioner Shiner Moved That Staff Be Requested To Report On The Estimated Ridership Increase If TTC Loading Standards Were Reduced And Services Were Increased To The Level Of The Montreal System And/Or Other Comparable Transit Authorities.

The Motion By Commissioner Shiner Carried.

Commissioner Shiner Moved That The "Not In Use" Signs Used On Bus Stops Be In The Multi-Languages Currently Used By The Commission.

The Motion By Commissioner Shiner Carried.

Commissioner Shiner Moved That Staff Be Requested To Report On The Ttc's Run On-Time Indicators Target Of 75% And The Time Leeway's Of One Minute And Thirty Seconds In Comparison To That Of Other Transit Authorities.

The Motion By Commissioner Shiner Carried.

Commissioner Shiner Moved That The TTC General Counsel Be Requested To Report On The Commissioners Liability And Insurance Coverage If The Commission Votes Not To Apply All The Provisions Of The Employment Standards Act.

The Motion By Commissioner Shiner Carried.

Commissioner Li Preti Moved That The Commission Attempt To Re-Negotiate Taxes Paid Through The Operating Budget As It Relates To Property Taxes, Fuel Taxes And Retail Sales Tax.

The Motion By Commissioner Li Preti Carried.

On conclusion of discussions on the 2004 TTC Operating Budget, the Commission took a fifteen minute recess. The meeting re-convened at 4:40 p.m.

2. 2004 Wheel-Trans Operating Budget

After receiving a presentation from r. Thacker, general superintendent - wheel-trans, the commission approved the recommendation contained in the report, as listed below:

"It Is Recommended That The Commission Approve:

1) The 2004 Wheel-Trans Operating Budget Of $50.1 Million Provided For In This Report And Companion Documents Which Includes $52.8 Million For Service Partially Offset Through Revenues Of $2.7 Million, Resulting In A Subsidy Increase Of $4.3 Million Over The Approved 2003 Budget; And

2) The Wheel-Trans Service Plan Which Encompasses The Following Key Factors:

• Eligibility Criteria And Application Process Remain Unchanged;

• Registrant Base Increases By 14% TO 34,300

• Trip Demand Increasing By 5% TO 1,741,500;

• Unaccommodated Rate Remains AT 2%;

• Trips Provided By Accessible Vehicles AT 88%;

• On-Time Delivery Of Service Maintained AT 96%;

• Workforce Decreases By Six.

3) Consider This Report In Concert With The Following:

(A) The 2004 TTC Operating Budget; And

(B) The 2004-2008 TTC Capital Program And 10-Year Forecast Which Includes $4.1 Million In 2004; $2.4 Million For Facility Improvements And $1.7 Million For Scheduling Enhancements; And

4) Forward This Report To The City Of Toronto Council For Approval And To The TTC'S Advisory Committee On Accessible Transportation (ACAT) For Information."

3. 2004-2008 Capital Program and 10-Year Forecast

After Hearing The Deputation And Receiving A Presentation From V. Rodo, General Manager - Executive & General Secretary, The Commission Approved The Recommendation Contained In The Report, As Listed Below:

"It Is Recommended That The Commission:

(1) Approve The 2004-2008 Capital Program In The Amount Of $2.3 Billion As Described In This Report And The Following Accompanying Documents:

• TTC 2004-2008 Capital Program Overview

• TTC 2004-2008 Capital Program (Blue Books)

(2) Approve The 10-Year Capital Forecast In The Amount Of $4.0 Billion As Shown In This Report;

(3) Consider This Report In Concert With The Following:

(A) The 2004 TTC Operating Budget

(B) The 2004 Wheel-Trans Operating Budget

(C) The 2004 Departmental Goals And Objectives

(D) The 2004 Organization Charts

(E) The Booklet Entitled, "Government Decisions Required This Council Term"

(4) Forward This Report To The City Of Toronto For Council Approval Of The 2004-2008 Capital Program And Approval Of The 10 Year Forecast;

(5) Forward This Report To The Province Of Ontario For Confirmation Of Funding Eligibility Of The Projects Contained Within The 2004-2008 Capital Program And 10-Year Capital Forecast;

(6) Forward This Report To The Government Of Canada For Confirmation Of Funding Eligibility Of The Projects Contained Within The 2004-2008 Capital Program And 10-Year Capital Forecast."

Commissioner Shiner Moved That Staff Be Requested To Report Back At The Next Meeting On Station Prioritization For The Easier Access Program, Including The Feasibility Of Expanding The Program To Include Stations That Are The Least Expensive To Retrofit.

The Motion By Commissioner Shiner Carried.

4. Chief General Manager's Report - Period 9 August 31 to October 4, 2003

It is recommended that the Commission:

1. Receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period August 31 to October 4, 2003, noting that:

• 2003 TTC Operating Budget

it is now anticipated that by year-end ridership will be some 8 million rides under budget and revenues will be $15 million under budget, with this unbudgeted shortfall offset by a reduction in the Contribution to Capital;

• 2003 Wheel-Trans Operating Budget

no budget variance is anticipated but the unaccommodated rate for the year is expected to be 3.2%, in comparison to the 2% budgeted;

• 2003-2007 Capital Program

the year-end cash flow is projected to be $61.9 million less than budgeted; and

1. Forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM’s report is available on request from the Office of the General Secretary of the Commission).

Adopted

5. Procurement Authorization Consulting Engineering Services Precast Concrete Tunnel Liner Rehabilitation

Investigation of Thin-Spray-On Liners Contract G85-179

It is recommended that the Commission approve the issuance of a purchase order for the total upset limit of $320,000 to K.Y. Lo Inc. for Contract G85-179 - Consulting Engineering Services - Precast Concrete Tunnel Liner - Investigation of Thin-Spray-On Liners.

Approved

6. Procurement Authorization Union Station Sidewalk Suspended Slab Repair City Contract No. 6010071

It is recommended that the Commission authorize the issuance of a Purchase Order in the amount of $287,354.28 to the City of Toronto to cover the TTC portion of the cost of City Contract No. 6010071.

Approved

7. Procurement Authorization - Provision of Police Paid Duty Services for the Streetcar Way and Overhead Sections

It is recommended that the Commission approve the issuance of a Purchase Order in the upset limit of $1,550,000 to Toronto Police Services for the provision of police paid duty services for the Streetcar Way and Overhead Sections for the period January 1, 2004 to December 31, 2006.

Approved

Commissioner Ashton Moved That The Minister Of Transportation Be Approached With A Request To Review The Highway Traffic Act Requirements For Paid Duty Police Officers.

The Motion By Commissioner Ashton Carried.

Chair Moscoe Moved That The Commission Request The Toronto Police Services Board To Waive The 15% Administration Fee Associated With The Payment Of Police Officers For Providing Paid Duty Services Related To Work Performed By The TTC On Public Roadways.

The Motion By Chair Moscoe Carried.

8. Procurement Authorization - Snow Clearing Services to the Commission's Commuter Parking Lots and Operating Garages

It is recommended that the Commission approve the award of contracts to Industrial Property Services (IPS) for snow clearing and removal services as follows:

1. Snow clearing and removal - east end commuter parking lots for the term November 4, 2003 to April 30, 2007, in the upset limit amount of $1,127,207.18; and

2. Snow clearing and removal - operating garages for the term November 15, 2003 to April 14, 2004, in the upset limit amount of $225,000.

Approved

9. Procurement Authorization for the Supply of Dry Cleaning of Uniform Garments

It is recommended that the Commission approve the issuance of a purchase order to Grayker Corporation, operating as Cadet and Sketchley Cleaners, in the upset limit amount of $2,765,644.40 for the dry cleaning and/or laundering of various uniform garments for the period of January 1, 2004 to December 31, 2006.

Approved

10. Purchase Order Amendment - Supply of Pre-Cast Track Beams

It is recommended that the Commission authorize an amendment in the amount of $96,388.25 to Purchase Order No. PC0033284 with Con Cast Pipe Ltd., for the supply of additional Pre-Cast Track Beams.

Approved

11. Purchase of Steel Ties

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of various steel ties to Iron Horse Engineering for the period December 1, 2003 to November 30, 2006 in the upset limit amount of $3,500,000 including applicable taxes.

Approved

12. Purchase of Carbon Brush Parts

It is recommended that the Commission authorize the award of two-year inventory supply contracts for the supply of various carbon brush parts to the following companies from January 1, 2004 to January 2, 2006:

• Carbone of America (LCL) Ltd. for $1,300,000 including applicable taxes.

• National Electric Carbon Canada for $430,000 including applicable taxes.

Approved

13. Summary of Authorized Expenditures for the Period August 31, 2003 to October 4, 2003

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period August 31, 2003 to October 4, 2003, which were approved by Senior Management.

Received

14. Vehicle Work Order System

It is recommended that the Commission receive this report for information.

Received

Commissioner Ashton Moved That Staff Report Back On Performance Milestones.

The Motion By Commissioner Ashton Carried.

15. Threshold Electronics and All Trans Credit Union - Lease Amendment

It is recommended that the Commission approve in principle the extension of the agreement with Threshold Electronics and All Trans Credit Union (TE and ATC) allowing a renewal option for the leased space at fourteen subway stations for automated banking machines (ABMs). The extension of the existing agreement would be on the same terms and conditions except the compensation rate which would be the subject of negotiations and a further report to the Commission on the length of the lease extension and new rental terms.
Approved

16. 1998 & 2001 APTA Rail Safety Audits - Updates

It is recommended that the Commission:

1. Receive for information, the fifth update of the TTC management Actions for the 1998 APTA Rail Safety Audit and the third update of the TTC management Actions for the 2001 APTA Rail Safety Audit; and

2. Forward this update to the Minister of Transportation, Province of Ontario and the Clerk of the City of Toronto for information.

Received

17. Accounts Receivable Considered Uncollectible

It is recommended that the Commission receive the following report for information.

Received

a) Management Program for Escalators and Elevators

The Commission had before it a memorandum dated November 19, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Management Program for Escalators and Elevators."

The Commission Received The Memorandum For Information.

Commissioner Ashton Moved That Staff Be Requested To Report Back As Progress Is Made In The TTC'S Ability To Provide Real Time Notification To Riders Concerning Elevator And Escalator Stoppages, With Particular Emphasis On Resource Requirements.

The Motion By Commissioner Ashton Carried.

b) Establishment of Recycling Program

for Waste Collected in the Subway System

The Commission had before it a memorandum dated November 19, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Establishment of Recycling Program for Waste Collected in the Subway System."

The Commission Received The Memorandum For Information.

C-1 B. Schmied, Executive Director, Ontario Community Transportation Association and M. Roschlau, President & Chief Executive Officer, Canadian Urban Transit Association to The Honourable Brad Clark, Minister of Labour, Province of Ontario dated September 5, 2003 requesting an exemption for public transit industry from specific provisions contained in the Employment Standards Act, 2000 (ESA).

The Commission Received The Communication For Information.

C-2 Ronny Yaron, dated November 18, 2003 expressing concern with the proposed fare increase.

The Commission Received The Communication For Information.
(See Item No. 1 For Minute)

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Chair Moscoe To Meet As The Committee Of The Whole At 10:00 a.m. On Wednesday, December 17, 2003, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

Prior to adjournment, Commissioner Kelly noted that it was Vice-Chair Shaw's last meeting. On behalf of the Commission, Commissioner Kelly extended his thanks to Vice-Chair Shaw for her valued contributions to the Commission over the past three years.

The meeting adjourned at 5:20 p.m.

Nil