Board Meeting - August 27, 2003

H. Moscoe (Chair), S. Shaw (Vice-Chair), D. Miller, J. Flint, D. Minnan-Wong, P. Li Preti and N. Kelly (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), A. Bertolo (Chief Project Manager - Construction), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), R. Richardson (Chief Accountant - Treasury Services), A. Smith (Marketing Directory), M. Stambler (Manager Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Coordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

R. Boutilier, Deputy General Manager, Surface Operations was present for Item #1.

S. Florindi, Project Manager, Construction Department was present for Item #2.

its meeting on Tuesday, July 22, 2003, the City of Toronto Council appointed Councillor Minnan-Wong as a member of the Toronto Transit Commission.

Chair Moscoe congratulated Commissioner Minnan-Wong on his appointment and welcomed him as a member of the Toronto Transit Commission.

Chair Moscoe declared an interest respect to Item #19 entitled, "Wheel-Trans Eligibility Interview Appeal Process Contract Award", as his brother owns one of the companies listed in the report. Chair Moscoe took no part in the discussions or decisions made by the Commission concerning this matter.

Commissioner Li Preti Moved That The Commission Approve The Minutes From Meeting No. 1830, And That The Chair And General Secretary Be Authorized To Sign The Same.

The Motion By Commissioner Li Preti Carried.

Nil

Nil

a) Rolling Stones Concert - July 30, 2003

Carole Anne Monet

Chair, TTC Advisory Committee on Accessible Transportation
(Submitted communication)

The Commission Received The Deputation.

b) Report No. 25 - Sale of Decommissioned Buses

Peter Lambert

The Commission Received The Deputation.
(See Item No. 25 For Minute)

c) Report No. 24 - Volume Incentive

Pass (VIP) Green Program Status Update

Gord Perks
The Commission Received The Deputation.
(See Item No. 24 For Minute)

d) Report No. 2 - Union Subway Station Second Platform and Concourse Improvements

Wilfred Walker
Transport 2000

The Commission Received The Deputation.
(See Item No. 2 For Minute)

CC-1 The Commission had before it a communication dated July 25, 2003 from Commissioner Miller requesting that a presentation be made by Mr. Ray David, City of Toronto Planning Department at the Commission meeting on August 27, 2003, regarding the progress of discussions concerning the local community on the redevelopment at Yonge/Eglinton.

Commissioner Miller Moved That This Matter Be Deferred Until The Next Meeting And Requested Mr. David To Invite The Residents On The Focus Review Group To Hear The Presentation.

The Motion By Commissioner Miller Carried.

1. Financial Impacts of Replacing Old Transit Buses

R. Boutilier, Deputy General Manager - Surface Operations gave a PowerPoint presentation with respect to this matter.

The Commission Received The Presentation For Information.

2. Union Subway Station Second Platform and Concourse Improvements

S. Florindi, Project Manager, Construction Department gave a PowerPoint presentation with respect to this matter.

After Receiving The Presentation, The Commission Approved The Recommendation Contained In The Report, As Listed Below:
"It Is Recommended That The Commission:

1. Approve The Proposed Layout Of Union Subway Station, Including A Second Subway Platform And Expansion Of The Concourse Area To Include A Single TTC Fare-Paid Area And Pedestrian By-Pass Routes (OPTION 2);

2. Authorize Submission Of Reports Required Under The Ontario Environmental Assessment Act And The Canadian Environmental Assessment Act, In A Form Acceptable To The Chief General Manager; And

3. Forward This Report To City Council And Go Transit For Their Information."

3. Chief General Manager's Report - Period 6 June 1, 2003 to July 5, 2003

It is recommended that the Commission:

1. Receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period June 1 to July 5, 2003, noting that:

• 2003 TTC Operating Budget

it is still anticipated that ridership by year-end will be some 6 million rides under budget, due to the impact of the Severe Acute Respiratory Syndrome (SARS) outbreak in the Toronto area; total revenues are expected to be $11 million under budget, with the shortfall offset by a reduction in the Contribution to Capital;

• 2003 Wheel-Trans Operating Budget

whilst no budget variance is currently anticipated, the impact of the 20% increase in taxi rates, the SARS outbreak and other factors will translate into a 3.5% unaccommodated rate for the year, in comparison to the 2% budgeted;

• 2003-2007 Capital Program

the year-end cash flow is projected to be $44.4 million less than budgeted; and

1. Forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM’s report is available on request from the Office of the General Secretary of the Commission).

Adopted

Procurement Authorization - Additional T1 Spare Parts

It is recommended that the Commission authorize the issuance of a Purchase Order to Bombardier Transportation (Holdings) USA Inc. in the amount of CAD $947,293.82 including taxes for the supply of additional spare parts required for maintenance of T1 Subway Cars.

Approved

5. Procurement Authorization - Preventive and Corrective Maintenance of the Compressed Natural Gas (CNG) Fuelling Station at Wilson Complex

It is recommended that the Commission authorize the issuance of a purchase order to FAB Industries Inc., in the upset limit of $638,119.36, for preventive and corrective maintenance on the Wilson Garage compressed natural gas (CNG) fuelling/defuelling plant for a one-year period from September 1, 2003 to August 31, 2004.

Approved

6. Procurement Authorization Miscellaneous Construction Assignments - Triennial

It is recommended that the Commission authorize the award of three triennial contracts, commencing from the date of Notification of Award to September 30, 2006, to Black & McDonald Limited, Ross Clair/Division of R.O.M. Contractors Inc. and Ainsworth Inc. in the upset limit amounts of $275,000, $200,000 and $275,000 respectively for a total upset limit amount of $750,000 for Miscellaneous Construction Assignments.

Approved

7. Procurement Authorization for the Supply of Subway Transfer Paper

It is recommended that the Commission approve the issuance of a purchase order to Data Business Forms, for the supply of subway transfer paper in the amount of $650,798.02 for the period January 1, 2004 to December 31, 2006.

Approved

Chair Moscoe Moved That Staff Be Requested To Report Back On The History Of Advertising On Transfers, And Whether There Would Be Any Revenue Potential In Pursuing Such An Initiative.

The Motion By Chair Moscoe Carried.

8. Procurement Authorization for Surface Transfers

It is recommended that the Commission approve the issuance of a purchase order to Data Business Forms, in the amount of $3,030,561.45 for the supply of Surface Transfers for the period January 1, 2004, to December 31, 2006.

Approved

9. Procurement of Two (2) Additional Overhead Trucks (Vertical Type)

It is recommended that the Commission approve:

1. the issuance of a purchase order to Drakar Engineering Limited in the amount of $781,142.80 for the supply of two (2) overhead trucks (vertical type), including one (1) truck with self-propelled hi-rail; and

2. the expenditure of an additional sum of $1,588.00 to cover TTC in-house preparation costs such as radio and fire extinguisher installation and other special features.

Approved

10. Purchase of Subway Special Trackwork Components

It is recommended that the Commission authorize the following:

1. the award of a five-year inventory supply contract for the supply of inventory subway special trackwork parts to VAE Nortrak Limited for the period ending December 2008 in the amount of $7,140,000.00 including applicable taxes.

2. the award of a five-year direct supply contract associated with the 2004-2008 Subway Track Capital Program for various subway special trackwork assemblies to VAE Nortrak Limited for a period ending December 2008 in the upset limit of $8,767,741.45 including applicable taxes.

Approved

11. Purchase of Bus Fuel Tanks

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of bus fuel tanks to Fabrications A. Ouellette Incorporated for the period ending August 31, 2006 in the upset limit amount of $480,000 including applicable taxes.

Approved

12. Purchase of Pullovers and Smocks

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of pullovers and smocks to Toronto Grace Fashions Incorporated for the period ending August 31, 2006 for an upset limit amount of $323,000 including applicable taxes.

Approved

13. Purchase of Lamps

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various lamps to the following companies for the period ending August 31, 2006:

- Powertrade Electric Limited for $403,000 including applicable taxes.

- Wesco Distribution Canada Incorporated for $261,000 including applicable taxes.

- Hesco Electric Supply Company for $66,000 including applicable taxes.

- Paul Wolf Electric and Lighting Supply Limited for $63,000 including applicable taxes.

- Harwell Electric Supply Company Limited for $60,000 including applicable taxes.

- House of Electrical Supplies Incorporated for $34,000 including applicable taxes.

- British Auto for $28,000 including applicable taxes.

- Jera Enterprises for $13,000 including applicable taxes.

- Litemor Distributors (Eastern Div.) Limited for $6,000 including applicable taxes.

- Davies Auto Electric Limited for $6,000 including applicable taxes.

Approved

14. Purchase of Bus Wheels

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various bus wheels to the following companies for the period ending August 31, 2006:

- MCI Service Parts for an upset limit amount of $1,056,000 including applicable taxes.

- Freightliner Mid-Ontario Incorporated for an upset limit amount of $43,500 including applicable taxes.

Approved

15. Purchase of Bo-Witt Products

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of Bo-Witt products to Bo-Witt Products Inc. for the period commencing upon notification of award for an upset limit amount of $421,104.00 CAD ($310,000.00 USD) including all applicable taxes.

Approved

16. Supply of Cleaning Chemicals for Exterior Washing of Subway Cars

It is recommended that the Commission authorize the award of a two-year supply contract of cleaning chemicals for exterior washing of subway cars for the period September 2, 2003 to September 1, 2005 to Johnson Diversey Inc. for an upset limit amount of $610,000.

Approved

Chair Moscoe Moved That Staff Be Requested To Select At Random, Five Other Transit Properties And Report Back On What Products They Use.

The Motion By Chair Moscoe Carried.

17. Human Resources Legal Services and Human Rights Legal Services

It is recommended that:

(a) the Commission authorize the award of a contract to Hicks Morley Hamilton Stewart Storie LLP (Hicks) for human resources legal services for a four-year period ending July 30, 2007, in the upset limit amount of $750,000.00; and

(b) the Commission authorize the award of a contract to Filion Wakely Thorup Angeletti LLP (Filion) for human rights legal services for a four-year period ending July 30, 2007, in the upset limit amount of $240,000.00.

Approved

Commissioner Miller Moved That Staff Be Requested To Report In One Year On The Performance Of The Legal Firms Involved.

The Motion By Commissioner Miller Carried.

18. Wheel-Trans Eligibility Interview Appeal Process

It is recommended that the Commission authorize the award of contract to Medisys Health Group Inc. for Wheel-Trans Eligibility Interview Appeal Services in the upset limit amount of $300,000.00 for a five (5) year period commencing from the date of notification of award.

Approved Unanimously

19. Wheel-Trans Eligibility Interview Services

It is recommended that the Commission authorize the award of a contract to Centennial College for Wheel-Trans Eligibility Interview Services in the upset limit amount of $550,000.00 for a five (5) year period commencing from the date of notification of award.

Approved Unanimously

20. Summary of Authorized Expenditures for the Period June 1, 2003 to July 5, 2003

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period June 1, 2003 to July 5, 2003, which were approved by Senior Management.

Received

21. Notice of Award of Procurement Authorization New Maintenance Facility (Wilson & Davisville) for T-1 Cars Davisville Carhouse - New Car Wash Facility Contract AW-18-J8

It is recommended that the Commission receive the notice of award of Commissioners Ashton and Miller and the Chief General Manager to authorize acceptance of the tender submitted by Ross Clair/Division of R.O.M. Contractors Inc. (Ross Clair) in the amount of $1,073,000 for Contract AW-18-J8 - Davisville Carhouse - New Car Wash Facility.

Received

22. Notice of Award of Procurement Authorization Lansdowne Garage Demolition Contract B3-10

It is recommended that the Commission receive the notice of award of Commissioners Kelly and Li Preti and the Chief General Manager to authorize acceptance of the tender submitted by Ross Clair a Division of R.O.M. Contractors Inc. (Ross Clair) in the amount of $323,800.00, for Contract B3-10 - Lansdowne Garage Demolition.

Received

23. Confirmation of Procurement Authorization - St. Clair Avenue Environmental Assessment Study Proposal No. P02PC03820

It is recommended that the Commission confirm the approval of the Chair, Vice-Chair and the Chief General Manager to authorize the award of a contract to Marshall Macklin Monaghan Limited for the completion of an environmental assessment study of streetcar rapid transit on St. Clair Avenue, with an upset limit amount of $300,000.00.

Confirmed

Procurement Authorization - Additional T1 Spare Parts

It is recommended that the Commission authorize the issuance of a Purchase Order to Bombardier Transportation (Holdings) USA Inc. in the amount of CAD $947,293.82 including taxes for the supply of additional spare parts required for maintenance of T1 Subway Cars.

Approved

5. Procurement Authorization - Preventive and Corrective Maintenance of the Compressed Natural Gas (CNG) Fuelling Station at Wilson Complex

It is recommended that the Commission authorize the issuance of a purchase order to FAB Industries Inc., in the upset limit of $638,119.36, for preventive and corrective maintenance on the Wilson Garage compressed natural gas (CNG) fuelling/defuelling plant for a one-year period from September 1, 2003 to August 31, 2004.

Approved

6. Procurement Authorization Miscellaneous Construction Assignments - Triennial

It is recommended that the Commission authorize the award of three triennial contracts, commencing from the date of Notification of Award to September 30, 2006, to Black & McDonald Limited, Ross Clair/Division of R.O.M. Contractors Inc. and Ainsworth Inc. in the upset limit amounts of $275,000, $200,000 and $275,000 respectively for a total upset limit amount of $750,000 for Miscellaneous Construction Assignments.

Approved

7. Procurement Authorization for the Supply of Subway Transfer Paper

It is recommended that the Commission approve the issuance of a purchase order to Data Business Forms, for the supply of subway transfer paper in the amount of $650,798.02 for the period January 1, 2004 to December 31, 2006.

Approved

Chair Moscoe Moved That Staff Be Requested To Report Back On The History Of Advertising On Transfers, And Whether There Would Be Any Revenue Potential In Pursuing Such An Initiative.

The Motion By Chair Moscoe Carried.

8. Procurement Authorization for Surface Transfers

It is recommended that the Commission approve the issuance of a purchase order to Data Business Forms, in the amount of $3,030,561.45 for the supply of Surface Transfers for the period January 1, 2004, to December 31, 2006.

Approved

9. Procurement of Two (2) Additional Overhead Trucks (Vertical Type)

It is recommended that the Commission approve:

1. the issuance of a purchase order to Drakar Engineering Limited in the amount of $781,142.80 for the supply of two (2) overhead trucks (vertical type), including one (1) truck with self-propelled hi-rail; and

2. the expenditure of an additional sum of $1,588.00 to cover TTC in-house preparation costs such as radio and fire extinguisher installation and other special features.

Approved

10. Purchase of Subway Special Trackwork Components

It is recommended that the Commission authorize the following:

1. the award of a five-year inventory supply contract for the supply of inventory subway special trackwork parts to VAE Nortrak Limited for the period ending December 2008 in the amount of $7,140,000.00 including applicable taxes.

2. the award of a five-year direct supply contract associated with the 2004-2008 Subway Track Capital Program for various subway special trackwork assemblies to VAE Nortrak Limited for a period ending December 2008 in the upset limit of $8,767,741.45 including applicable taxes.

Approved

11. Purchase of Bus Fuel Tanks

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of bus fuel tanks to Fabrications A. Ouellette Incorporated for the period ending August 31, 2006 in the upset limit amount of $480,000 including applicable taxes.

Approved

12. Purchase of Pullovers and Smocks

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of pullovers and smocks to Toronto Grace Fashions Incorporated for the period ending August 31, 2006 for an upset limit amount of $323,000 including applicable taxes.

Approved

13. Purchase of Lamps

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various lamps to the following companies for the period ending August 31, 2006:

- Powertrade Electric Limited for $403,000 including applicable taxes.

- Wesco Distribution Canada Incorporated for $261,000 including applicable taxes.

- Hesco Electric Supply Company for $66,000 including applicable taxes.

- Paul Wolf Electric and Lighting Supply Limited for $63,000 including applicable taxes.

- Harwell Electric Supply Company Limited for $60,000 including applicable taxes.

- House of Electrical Supplies Incorporated for $34,000 including applicable taxes.

- British Auto for $28,000 including applicable taxes.

- Jera Enterprises for $13,000 including applicable taxes.

- Litemor Distributors (Eastern Div.) Limited for $6,000 including applicable taxes.

- Davies Auto Electric Limited for $6,000 including applicable taxes.

Approved

14. Purchase of Bus Wheels

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various bus wheels to the following companies for the period ending August 31, 2006:

- MCI Service Parts for an upset limit amount of $1,056,000 including applicable taxes.

- Freightliner Mid-Ontario Incorporated for an upset limit amount of $43,500 including applicable taxes.

Approved

15. Purchase of Bo-Witt Products

It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of Bo-Witt products to Bo-Witt Products Inc. for the period commencing upon notification of award for an upset limit amount of $421,104.00 CAD ($310,000.00 USD) including all applicable taxes.

Approved

16. Supply of Cleaning Chemicals for Exterior Washing of Subway Cars

It is recommended that the Commission authorize the award of a two-year supply contract of cleaning chemicals for exterior washing of subway cars for the period September 2, 2003 to September 1, 2005 to Johnson Diversey Inc. for an upset limit amount of $610,000.

Approved

Chair Moscoe Moved That Staff Be Requested To Select At Random, Five Other Transit Properties And Report Back On What Products They Use.

The Motion By Chair Moscoe Carried.

17. Human Resources Legal Services and Human Rights Legal Services

It is recommended that:

(a) the Commission authorize the award of a contract to Hicks Morley Hamilton Stewart Storie LLP (Hicks) for human resources legal services for a four-year period ending July 30, 2007, in the upset limit amount of $750,000.00; and

(b) the Commission authorize the award of a contract to Filion Wakely Thorup Angeletti LLP (Filion) for human rights legal services for a four-year period ending July 30, 2007, in the upset limit amount of $240,000.00.

Approved

Commissioner Miller Moved That Staff Be Requested To Report In One Year On The Performance Of The Legal Firms Involved.

The Motion By Commissioner Miller Carried.

18. Wheel-Trans Eligibility Interview Appeal Process

It is recommended that the Commission authorize the award of contract to Medisys Health Group Inc. for Wheel-Trans Eligibility Interview Appeal Services in the upset limit amount of $300,000.00 for a five (5) year period commencing from the date of notification of award.

Approved Unanimously

19. Wheel-Trans Eligibility Interview Services

It is recommended that the Commission authorize the award of a contract to Centennial College for Wheel-Trans Eligibility Interview Services in the upset limit amount of $550,000.00 for a five (5) year period commencing from the date of notification of award.

Approved Unanimously

20. Summary of Authorized Expenditures for the Period June 1, 2003 to July 5, 2003

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period June 1, 2003 to July 5, 2003, which were approved by Senior Management.

Received

21. Notice of Award of Procurement Authorization New Maintenance Facility (Wilson & Davisville) for T-1 Cars Davisville Carhouse - New Car Wash Facility Contract AW-18-J8

It is recommended that the Commission receive the notice of award of Commissioners Ashton and Miller and the Chief General Manager to authorize acceptance of the tender submitted by Ross Clair/Division of R.O.M. Contractors Inc. (Ross Clair) in the amount of $1,073,000 for Contract AW-18-J8 - Davisville Carhouse - New Car Wash Facility.

Received

22. Notice of Award of Procurement Authorization Lansdowne Garage Demolition Contract B3-10

It is recommended that the Commission receive the notice of award of Commissioners Kelly and Li Preti and the Chief General Manager to authorize acceptance of the tender submitted by Ross Clair a Division of R.O.M. Contractors Inc. (Ross Clair) in the amount of $323,800.00, for Contract B3-10 - Lansdowne Garage Demolition.

Received

23. Confirmation of Procurement Authorization - St. Clair Avenue Environmental Assessment Study Proposal No. P02PC03820

It is recommended that the Commission confirm the approval of the Chair, Vice-Chair and the Chief General Manager to authorize the award of a contract to Marshall Macklin Monaghan Limited for the completion of an environmental assessment study of streetcar rapid transit on St. Clair Avenue, with an upset limit amount of $300,000.00.

Confirmed

a) Bulk Discount Purchase of Metropasses by Baghai Developments Ltd.

The Commission had before it a memorandum dated August 27, 2003 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Bulk Discount Purchase of Metropasses by Baghai Developments Ltd."

The Commission Received The Memorandum For Information.

C-1 U. Watkiss, City Clerk, City of Toronto dated July 10, 2003 advising of action taken by the City of Toronto Policy and Finance Committee with respect to the TTC's Ridership Growth Strategy.

The Commission Received The Communication For Information.

C-2 Honourable David Collenette, P.C., M.P., Minister of Transport responding to Chair Moscoe's letter dated May 26, 2003 concerning federal funding for the TTC.

The Commission Received The Communication For Information.

C-3 M. Roschlau, President and CEO, Canadian Urban Transit Association dated August 22, 2003 congratulating the TTC on its excellent response to the recent electrical power outage.

The Commission Received The Communication For Information.

Chair Moscoe Advised That During The Blackout Approximately 30,000 People Were Evacuated From The Subway Trains Without Accident Or Incident.

On Behalf Of The Commission, Chair Moscoe Thanked Staff For Their Dedication And Outstanding Work In Successfully Meeting The Many Challenges That Came About Because Of The Power Outage.

Commissioner Miller Moved That Staff Be Requested To Report Back On Lessons Learned From The Hydro Blackout, Including An Assessment Of Affordable Options That May Be Available To Provide Auxiliary Power To The Subway System.

The Motion By Commissioner Miller Carried.

Commissioner Miller Moved That The Commission Encourage The City Of Toronto To Solidify Its Emergency Protocol So That The Subway Is Seen As A Critical Service And That Appropriate Measures Are In Place With Hydro One And Toronto Hydro To Ensure The Electrical Grids To The Commission's Substations Are Protected In The Event Of Any Future Emergencies.

The Motion By Commissioner Miller Carried.

Commissioner Flint Moved That Staff Be Directed To Prepare A Letter, For Appropriate Signature, To The Province Of Ontario Requesting That The TTC Be Compensated For Losses Suffered During The Hydro Blackout, And That These Losses Be Itemized And Listed, Accordingly.

The Motion By Commissioner Flint Carried.

Commissioner Minnan-Wong Moved That In Preparing The Letter To The Province, Staff Recognize In The Communication That This Request For Compensation Is Not A Reflection That The Blackout Was The Fault Of The Province.

The Motion By Commissioner Minnan-Wong Carried.

C-4 J. Cartwright, President, Toronto & York Region Labour Council concerning the TTC's Volume Incentive Pass (VIP) Green Program.

The Commission Received The Communication For Information.

(See Report No. 24 For Minute)

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Vice-Chair Shaw To Meet As The Committee Of The Whole At 10:00 A.M. On Wednesday, September 17, 2003, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 3:25 p.m.

Nil