Board Meeting - February 20, 2002

B. Ashton (Chair), M. Silva (Vice-Chair), D. Miller, G. Altobello, B. Disero, J. Mihevc, H. Moscoe, S. Shaw and N. Kelly (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), M. Walker (Chief Security Officer), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), T. Clarke (Director - Compensation & Organizational Design), R. Hughes (Chief Marketing Officer), M. Stambler (Manager - Service Planning), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

B. Ashton was in the Chair.

Carol Anne Monet, Chair, TTC Advisory Committee on Accessible Transportation was present during the budget update provided by R. Ducharme, Chief General Manager.

Prior to commencing with the agenda, Chair Ashton referred to a recent incident involving Police Constable Laura Ellis who was killed in a tragic traffic accident while fulfilling her duties as a Toronto Police Officer. On behalf of the Commission, Chair Ashton extended his condolences to the Ellis family and asked for a moment of silence in memory of Constable Ellis.

Commissioner Shaw declared an interest with respect to Item Nos. 1 and 2 entitled, "Procurement Authorization Kennedy Station Parking Lot Expansion Contract F3-19" and "Procurement Authorization Kennedy Station Improvement - Bus Loop Expansion - Contract F3-20", as Commissioner Shaw and her family own property in the vicinity of Kennedy Station. 

Commissioner Shaw took no part in the discussions or decisions made by the Commission concerning these matters.

On Motion Of Commissioner Mihevc, The Commission Approved The Minutes From Meeting Nos. 1806 And 1807 And Authorized The Chair And General Secretary To Sign The Same, Subject To Amending The Minutes For Meeting 1807 By Adding The Words "National Office" To Resolution No. 4 Shown On Page 2, So Such Resolution Reads As Follows:

"4. Continue To Negotiate Additional Funding With World Youth Day National Office And The Federal Government, And Specifically Determining Accountability For Any Deficits Related To TTC Services; And"

Nil

Nil

a) Annual Update - TTC Advertising Contract

Larry Levine

Senior Vice President

VIACOM Outdoor

(Submitted printed material)

The Commission Received The Deputation For Information.

a) CC-1 Commissioner Moscoe - Letter dated January 21, 2002 - Request to Attend APTA Annual Meeting in Las Vegas, September, 2002

Commissioner Moscoe submitted his communication dated January 21, 2002 requesting Commission approval for him to attend the APTA Annual Meeting in Las Vegas, Nevada commencing September 22, 2002.

The Commission Approved Commissioner Moscoe's Request To Attend The APTA Annual Meeting In Las Vegas, Nevada, September 22 To September 25, 2002.

b) CC-2 Chair Ashton - Letter Dated January 15, 2002 from

A. Firsten, Flower King Inc. re: Corporate Policy - Charitable Event Requests

Chair Moscoe Moved That The Commission Endorse The Staff Position Detailed In The Letter Dated January 31, 2002 From Bob Hughes, Chief Marketing Officer To Mr. Firsten Concerning This Matter.

The Commission Approved Commissioner Moscoe's Motion.

Nil

A) Update - Budget Advisory Committee

Recommendations Re: TTC Capital and Operating Budgets

R. Ducharme, Chief General Manager gave an overhead slide presentation with respect to this matter.

The Commission Received The Presentation For Information.

V. Rodo, General Manager - Executive And General Secretary Also Distributed A Government Of Ontario Press Release Detailing Funding Allocations From The 2002 Ontario Transit Renewal Program To Assist Municipalities With Improvements To Their Transit Fleets.

Commissioner Moscoe Moved That The Province Be Requested To Honour Their Previous Commitment To The City Of Toronto To Fund A One-Third Share Of The TTC'S Capital Budget, And That The 2002 Allocation From The Ontario Transit Renewal Program Be Increased From $62.2 Million To $77.0 Million To Recognize This Earlier Promise.

The Commission Approved Commissioner Moscoe's Motion On A Unanimous Vote.

Commissioner Kelly was not present to vote on the foregoing motion.

Commissioner Moscoe introduced Carol Anne Monet, Chair, TTC Advisory Committee on Accessible Transportation who expressed concern with the way Roger Roberts, the former Chair of the Committee and herself were treated by City Security staff while making deputations to the Budget Advisory Committee in the Council Chamber at Toronto City Hall on Monday, February 18, 2002.

Commissioner Moscoe Moved That The Commission Write To Joan Anderton, Commissioner - Corporate Services, City Of Toronto To Express Concern With The Way Members Of The TTC Advisory Committee On Accessible Transportation And The Disabled Community Were Treated At The Budget Advisory Committee Meeting Of February 18, 2002, By Being Asked To Leave The Council Chamber While Making Their Presentations.

The Commission Approved Commissioner Moscoe's Motion.

Commissioner Moscoe also requested clarification on the future status of the four community bus services contained in the Wheel-Trans Budget.
G. Webster, General Manager - Operation confirmed that since funding for the Wheel-Trans Budget had been restored to the levels initially recommended by staff that the four community bus services would continue to be operated.

1. Procurement Authorization Kennedy Station Parking Lot Expansion Contract F3-19

It is recommended that the Commission authorize the acceptance of the tender submitted by Winstar Construction Corp. in the amount of $374,500.00, Contract F3-19 - Kennedy Station Parking Lot Expansion.

Approved

2. Procurement Authorization Kennedy Station Improvement - Bus Loop Expansion - Contract F3-20

It is recommended that the Commission authorize the acceptance of the tender submitted by Warren Bitulithic Ltd. in the amount of $304,500.00, for Contract F3-20 - Kennedy Station - Bus Loop Expansion.

Approved

3. Procurement Authorization Easier Access Phase II Kipling Station - Remote Entrance Upgrades Contract F45-2

It is recommended that the Commission authorize the acceptance of the tender submitted by Ross Clair/Division of R.O.M. Contractors Inc. (Ross Clair) in the amount of $348,000.00 for Contract F45-2, Easier Access Phase II, Kipling Station - Remote Entrance Upgrades.

Approved

4. Procurement Authorization Sheppard Subway Don Mills Station Design - Contract SH-61-D1 Contract Amendment No. 6

It is recommended that the Commission authorize Contract Amendment No. 6 to Earth Tech (Canada) Inc. (formally Proctor & Redfern Ltd.), in the amount of $180,000, bringing the total authorized amount to $11,110,000 for Contract SH-61-D1 - Don Mills Station Design.

Approved

5. Procurement Authorization Sheppard Subway Supervisory Control and Communication Installation Contract SH-00-X08 
Change Directive No. 10 for Modifications to Emergency Ventilation Controls

It is recommended that the Commission authorize funds in the amount of $150,000 for Change Directive No. 10 to Black & McDonald Ltd. bringing the total authorized amount of this Change Directive to $175,000, and bringing the total authorized amount to $9,236,811.84 for Contract SH-00-X08.

Approved

6. Purchase Authorization - CA Unicentre Software Maintenance

It is recommended that the Commission authorize the single source purchase of Unicenter Software Maintenance services provided by Computer Associates International Inc., in the upset limit amount of $682,713.60 (including taxes), for the period February 28, 2002 to February 27, 2005.

Approved

7. Purchase of Pandrol Track Parts

It is recommended that the Commission authorize the awarding of a three-year inventory supply contract for Pandrol track parts for the period from February 2002 to February 2005 to Pandrol Canada Limited for $737,000.00 including applicable taxes.

Approved

8. Procurement Authorization - Purchase Order Amendment for Courier Services

It is recommended that the Commission approve the issuance of a Purchase Order Amendment in the upset limit amount of $125,000 to Atripco Delivery Services, increasing the total upset limit of the contract to $275,000 for the supply of courier services for the period March 1, 2002 to February 28, 2003.

Approved

9. Procurement Authorization - Minor and Major Overhaul of SRT Brake Actuators

It is recommended that the Commission approve the issuance of a purchase order to Knorr Brake in the upset limit amount of $221,000 for the minor and major overhaul of SRT brake actuators for the period March 1, 2002 to February 28, 2004.

Approved

10. Procurement Authorization -  Purchase of Ford Parts for ELF Vehicles

It is recommended that the Commission authorize the awarding of an inventory supply contract for Ford vehicle parts to Sterling Truck of Toronto for an upset limit of $375,000 including applicable taxes for the period from March 2002 to March 2005.

Approved

11. Procurement Authorization - Garbage Packer Truck

Commissioner Moscoe Moved Adoption Of The Recommendation Contained In The Report, As Listed Below, Subject To Staff Checking With The City Of Toronto Works Department To Ascertain The Availability Of Any Surplus Equipment They May Have Prior To Awarding The Contract:

"It Is Recommended That The Commission Approve The Procurement Of A Dual Side Loading Garbage Packer Truck From Joe Johnson Equipment Inc. At A Cost Of $184,037.50."

The Commission Approved Commissioner Moscoe's Motion.

12. Procurement Authorization - Supply of Kone Escalator Refurbishment Kits

It is recommended that the Commission approve the award of a purchase order to Kone Inc. (formerly Montgomery Kone Inc.) in the amount of $1,606,364.72 for the supply of escalator refurbishment kits and escalator steps.

Approved

13. Purchase Order Amendment Authority Civil Engineering Consultant Services Proposal No. P11K0814

It is recommended that the Commission authorize to the existing Consultants additional funds in the total upset limit amount of $360,000. The proposed Consultants and associated increases are: Cole Sherman Associates Limited (CSA) G85-140 - $145,000, Lea Consulting Limited (Lea) G85-140A - $135,000, McCormick Rankin Corporation (MRC) G85-140B - $50,000 and Totten Sims Hubicki Associates (TSH) G85-140C - $30,000, bringing the total authorization to $1,356,000.

Approved

14. Summary of Authorized Expenditures for the Period December 2, 2001 to December 31, 2001

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period December 2, 2001 to December 31, 2001, which were approved by Senior Management.

Received

Commissioner Moscoe Moved That The TTC Internal Auditor Be Requested To Review The City Auditor's Report Concerning The City's Contract With Oracle, And That On Conclusion Of This Review, The Internal Auditor Undertake A Review Of The TTC'S Oracle Contracts.

The Commission Approved Commissioner Moscoe's Motion.

15. Service Improvements for 2002 - Results of Consultation

It is recommended that the Commission:

1. Approve the introduction of the following service changes for a trial period, to begin on May 12, 2002,or sooner if feasible, noting that no comments were received in opposition to these changes:

• 32 EGLINTON WEST - Monday-Friday early evening and Saturday service to Skymark Avenue

• 37A ISLINGTON - Operate via Woodbine Racetrack

• 35 JANE - Revised routing at Jane Street and Steeles Avenue

• 131 NUGGET - Sunday early evening service 
 
• 53 STEELES EAST - Monday-Friday early evening and Saturday service to Markham Road

2. Approve the introduction of the following Sheppard Subway-related service changes for a trial period, to begin when the Sheppard Subway opens, noting that no comments were received in opposition to these changes:

• 4 SHEPPARD SUBWAY

• 11 BAYVIEW - Service to Bayview Station

• 25 DON MILLS - Service to Don Mills Station

• Don Mills/Scarborough Centre - New limited-stop rocket route

• FINCH EAST - Service to Don Mills Station

• 139 HUNTINGWOOD - Service to Don Mills Station

• 51 LESLIE - Service to Leslie Station

• 67 PHARMACY - Route shortened to end at Ellesmere Road (Penworth Road); new Pharmacy North route from Don Mills Station

• 85 SHEPPARD EAST - Service to Don Mills Station and to Sheppard-Yonge Station

• 10 VAN HORNE - Service to Don Mills Station

• 24 VICTORIA PARK - New service to Don Mills Station via Consumers Road

• 24 VICTORIA PARK - Route shortened to end at Steeles Avenue; new Victoria Park North route from Don Mills Station

• 68 WARDEN - Route shortened to end at Steeles Avenue; new Warden North route from Don Mills Station

3. Note that the following service change, which was approved by the Commission at its meeting of October 31, 2001, has begun operation under contract to the City of Mississauga, and no net cost to the Commission, effective February 18, 2002:

• 32 EGLINTON WEST - Extension to Airport Corporate Centre

4. Forward this report to the City of Toronto and all city councillors, the City of Mississauga, York Region, and GO Transit.

Approved

Commissioner Miller Moved That Staff Be Requested To Meet With The Communications Sub-Committee Sometime Over The Next Three Months To Discuss Possible Improvements To The Consultation Process.

The Commission Approved Commissioner Miller's Motion.

16. Travel Approval - American Industrial Hygien Conference and Exposition - San Diego, California

It is recommended that the Commission approve a request for travel approval for Bill Swanson, Occupational Hygienist, Occupational Hygiene and Environment Section, Safety Department to attend the American Industrial Hygiene Conference and Exposition (AIHCE) in San Diego, California.

Approved

17. Summary of New Customer Information Initiatives

It is recommended that the Commission receive this report for information purposes, noting the following summary of new customer information initiatives that have been or are soon to be implemented.

Received

18. Taxi Stands at Transit Facilities

It is recommended that the Commission receive this report for information, noting that:

1) A memorandum dated November 26, 2001, attached hereto, details TTC staff's position with regard to taxi stands, specifically that:

i) The majority of TTC subway stations provide easy access to taxis, either at formal or informal taxi stands at or near their main entrances, or on the major arterial road on which the station is located; and

ii) TTC staff will be contacting City Works and Emergency Services staff to follow-up on those subway stations for which taxi stands were previously recommended, but never implemented;

2) As directed by the Commission at its meeting on November 28, 2001, the above-noted memorandum was placed before the Taxicab Advisory Committee at its meeting on January 7, 2002, also attended by TTC staff, and was received for information; and

3) TTC staff are currently reviewing the feasibility of allowing Accessible Taxis, while in service to Wheel-Trans, to enter the bus terminal areas of accessible subway stations, with emphasis on the following issues:

i) Development of appropriate rules, regulations, and conditions for operation on TTC properties, training of Accessible Taxi operators in those rules, and contractual agreement to all conditions by Accessible Taxis operators;

ii) Legal liabilities, including those concerned with vehicle damages, occupational injuries, and customer injuries, arising from non-TTC employees working for the TTC on TTC property; and

iii) Appropriate transfer procedures between taxis and the subway/RT for Wheel-Trans customers to minimize security and fare evasion risks, but maintain customer convenience.

Received

Commissioner Moscoe Moved The Following:

1. That A Copy Of The Report Be Forwarded To The Taxicab Advisory Committee, Licensing Sub-Committee And To The Suppliers Of The Wheel-Trans Accessible Taxi Service.

2. That Recommendation 1ii) Of The Report Be Referred To The City Works Committee For Consideration.

3. That Staff Be Requested To Report Back To The Commission At Its September 2002 Meeting On The Results Of Their Review Being Conducted On The Feasibility Of Allowing Accessible Taxis, While In Service To Wheel-Trans, To Enter The Bus Terminal Areas Of Accessible Subway Stations.

4. That Staff Be Requested To Report Back To The Commission At Its September 2002 Meeting On The Issue Of Signage Within Subway Stations To Direct Customers To Nearby Taxistands, As Per The Recommendation Of The Taxicab Advisory Committee.

The Commission Approved Commissioner Moscoe's Motions.

a) Customer Reaction to New Advertising Programs on the TTC

The Commission Received A Memorandum Dated February 20, 2002 From R. Ducharme, Chief General Manager Entitled, "Staff Response To Commission Inquiry - Customer Reaction To New Advertising Programs On The TTC."

b) Cellular Rates, Usage and Security

Requirements re: November 28, 2001 Commission Meeting

The Commission Received A Memorandum Dated February 20, 2002 From R. Ducharme, Chief General Manager Entitled, "Staff Response Regarding Cellular Rates, Usage And Security Requirements Re: November 28, 2001 Commission Meeting."

c) Requested Action from December 19, 2001

Commission Meeting - Staff Report on Meeting

with City Regarding Voice/Data Communication Services

The commission received a memorandum dated february 20, 2002 from r. Ducharme, chief general manager entitled, "Requested Action From December 19, 2001 Commission Meeting - Staff Report On Meeting With City Regarding Voice/Data Communication Services."

d) Accessible Buses on 133 Neilson Route

The Commission Received A Memorandum Dated February 20, 2002 From R. Ducharme, Chief General Manager Entitled, "Staff Response To Commission Inquiry - Accessible Buses On The 133 Neilson Route."

C-1 Honourable David Collenette, Minister of Transport responding to Chair Ashton's letter dated September 19, 2001 clarifying the Federal Government's position with respect to funding for municipal transit.

The Commission Received The Communication For Information.

Chair Ashton Moved That The Chair Be Requested To Prepare A Response To Minister Collenette's Letter And That He Consult With Commissioner Moscoe On The Content Of Same.

The Commission Approved Chair Ashton's Motion.

C-2 David Guscott, Deputy Minister - Ontario Ministry of Transportation dated January 30, 2002 responding to R. Ducharme's letter requesting transitional funding assistance to the operation of the Sheppard Subway Line.

The Commission Received The Communication For Information.

Commissioner Disero Moved That Staff Be Requested To Forward A Copy Of Mr. Guscott's Letter To The City Budget Advisory Committee For Information.

The Commission Approved Commissioner Disero's Motion.

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Chair Ashton To Meet As The Committee Of The Whole On Wednesday, March 20, 2002 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 2:30 p.m

Nil