Board Meeting - July 18, 2001

B. Ashton (Chair), M. Silva (Vice-Chair), D. Miller, J. Mihevc, S. Shaw, H. Moscoe and G. Altobello (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), M. Walker (Chief Security Officer), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Manager - Human Resources), R. Hughes (Chief Marketing Officer), G. Carr (Chief Engineer - Operations Planning), W. Buffett (Assistant General Secretary), and A. Patrone (Administrative Coordinator) were present.

B. Ashton was in the Chair.

R. Boutilier, Deputy General Manager - Surface Operations and Dave Langley, Assistant Superintendent - Transportation, Russell Division were present for Item #1.

Nil

On Motion Of Commissioner Miller, The Commission Approved The Minutes From Meeting No. 1799 And Authorized The Chair And General Secretary To Sign The Same.

a) Item No. 30 - Peter Witt Car Restoration and Operation

Commissioner Mihevc Moved That Before Operational Protocols For The Witt Are Concluded, That Staff Report Back On The Performance Of The Car After The Overhaul Is Complete And The State Of The Car Evaluated; And Further That Staff Report Back On The Impact Of Using/Chartering The Witt On An Eight Week Sunday Only, July/August Only Basis, Such Report To Come Forward To The February 2002 Commission Meeting.

The Commission Approved Commissioner Mihevc's Motion.

b) Deputation a) - Transportation Trust Fund Plan

Commissioner Miller Moved That The Chair Write To Federal Transport Minister David Collenette To Indicate The Commission's Strong Support For Federal Government Contribution From The Gas Tax For Transit Initiatives, With Such Letter To Include What Various Levels Of Funding Would Mean To The Toronto Transit Commission.
The Commission Approved Commissioner Miller's Motion.

Nil

a) Report No. 22 - Requirement to Prohibit On-Street Parking on Dundas Street Between Spadina Avenue and Beverley Street

Councillor Olivia Chow

City of Toronto

Walker Kwok

Toronto Chinatown Committee Development Association

The Commission Received The Deputations.

(See Report No. 22 For Minute)

b) Report No. 28a) - Staff Response to Mr. Philip Webb's Deputation Re: Dundas West Subway Second Exit

Philip Webb
(Submitted brief)

The Commission Received The Deputation.
(See Report No. 28A For Minute)

Nil

1. World Youth Days 2002 Update/Funding for World Youth Day 2002

After Receiving A Presentation From R. Boutilier, Deputy General Manager - Surface Operations, The Commission Took The Following Action:

Chair Ashton Moved That Recommendation No. 1 Contained In The Report Be Referred To The World Youth Day Councillor Reference Group For Consideration With A Request That The Group Report Back To The Commission At Its September 2001 Meeting On The Results Of Their Discussions.

The Commission Approved Chair Ashton's Motion.

Chair Ashton Moved That Recommendation No. 3 Contained In The Report Be Struck Out.

The Commission Approved Chair Ashton's Motion.

Commissioner Mihevc Moved Adoption Of Recommendation No. 2 Contained In The Report, As Listed Below:

"2. That TTC Staff Continues To Develop A Transit Service Plan, To Record Costs And To Deploy Resources For WYD 2002 In The Absence Of Funding Agreements At This Time."

The Commission Approved Commissioner Mihevc's Motion.

Commissioner Mihevc Moved That The TTC Participate With The City World Youth Day Secretariat In Negotiations With The Roman Catholic Churches World Youth Day Committee On Financial Resources Required For The TTC.

The Commission Approved Commissioner Mihevc's Motion.

2. Chief General Manager's Report Periods 5 - May 6 to June 2, 2001

It is recommended that the Commission:

(1) receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period May 6 to June 2, 2001; and

(2) forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

3. Procurement Authorization - Provision of Recruitment Advertising Services

It is recommended that the Commission approve the issuance of a purchase order for the total upset limit amount of $500,000 to TMP Worldwide Inc. for recruitment advertising services for a two-year period from September 1, 2001 to August 31, 2003.

Approved

4. Procurement Authorization Installation of Supplementary Bus Heating System (UWE) Contract E3-18 Purchase Order Amendment

It is recommended that the Commission authorize the issuance of a purchase order amendment to Mississauga Truck & Bus (MTB) in the amount of $449,208.63 for Contract E3-18, Installation of Supplementary Bus Heating System (UWE), for the installation of UWE equipment on 117 buses designated for Eglinton Bus Garage (Comstock) bringing the total authorized amount to $1,608,992.42.

Approved

5. Procurement Authorization Key Station Accessibility Dundas West Station Contract B45-1 Contract Change B45-1-8

It is recommended that the Commission authorize an increase in the amount of $99,100 for Change Directive B45-1-8 to Canadian Consolidated Contractors bringing the total amount to $139,100 to carry out modifications to elevator shaft E2 due to the unknown existence of steel sheet piling.

Approved

6. Procurement Authorization Sheppard Subway Structure Finishing - Contract SH-00-C6

It is recommended that the Commission:
a) authorize acceptance of the tender submitted by Grascan Construction Ltd. in the amount of $3,470,000 for Contract SH-00-C6 Structure Finishing; and

b) pre-authorize an amendment allowance in the amount of $694,000.00 for contract SH-00-C6 to cover contract changes and claims within the overall scope of the contract.

Approved

7. Procurement Authorization - The Direct Supply of a Full Range of Non-Revenue Automotive Parts

It is recommended that the Commission approve the issuance of a purchase order to British Automotive Supply in the total upset limit amount of $320,000 for the direct supply of a full range of non-revenue automotive parts for the period August 1, 2001 to July 31, 2004.

Approved

8. Procurement Authorization - Purchase Order Amendment for the Supply of Stationery Supplies

It is recommended that the Commission approve the issuance of a purchase order amendment in the upset limit amount of $196,000 to Grand & Toy increasing the total contract to $3,991,000 for the supply of stationery for the period of April 1, 1998 to June 30, 2001.

Approved

9. Procurement Authorization - Purchase Order Amendment for the Supply of Janitorial Products

It is recommended that the Commission approve the issuance of a Purchase Order Amendment in the upset limit amount of $800,000 to Jestlyn Products Inc., increasing the total contract value to $4,800,000 for the Commission wide direct supply of janitorial products on a System Contract Basis, for the period January 01, 1998 to December 31, 2001.

Approved

10. Procurement Authorization - Supply of Paper

It is recommended that the Commission approve the issuance of a purchase order to Coast Paper for the supply of various paper products in the total upset limit amount of $1,050,000 for the period August 1, 2001 to July 31, 2004.

Approved

11. Procurement Authorization - Supply of Unleaded Gasoline for Non-Revenue Vehicles

It is recommended that the Commission approve the acceptance of the proposal submitted by Imperial Oil and the issuance of a purchase order in the total upset limit amount of $2,500,000 for the supply of regular unleaded gasoline, diesel fuel, propane, exterior car washes and vehicle lubrication products for non-revenue vehicles and shop equipment for the period August 1, 2001 to July 31, 2004.
Approved

12. Procurement Authorization - Installation of Greenwood Yard Steam Boilers

It is recommended that the Commission approve the acceptance of the tender submitted by RAM Mechanical Contractors Limited (RAM) in the amount of $454,400.00 for the installation of Greenwood Yard steam boilers.

Approved

13. Purchase of Rubber Pads

It is recommended that the Commission authorize the purchase for inventory of 8,000 streetcar rubber pads from Penn Machine Company in the amount of $441,420.00 including applicable taxes.

Approved

14. Purchase of Rockwell Brake and Axle Parts

It is recommended that the Commission authorize for inventory, additional authority in the amount of $200,000.00 for the additional supply of Rockwell brake and axle parts for the period ending January 2002 from Orion Bus Industries Limited resulting in a revised upset limit of $4,600,000.00.

Approved

15. Purchase of Vapor Vehicle Parts

It is recommended that the Commission authorize the award of a three year inventory supply contract for Vapor vehicle parts for the period from August 2001 to July 2004 to Vapor Canada Inc. for an upset limit of $2,900,000 including applicable taxes.

Approved

16. Purchase of Cummins Vehicle Parts

It is recommended that the Commission authorize the awarding of an inventory supply contract for Cummins vehicle parts to Cummins Ontario Inc. for an upset limit of $3,200,000 including applicable taxes for the period from August 2001 to July 2004.

Approved

17. Human Resources Legal Services and Human Rights Legal Services

It is recommended that:

a) the Commission authorize the award of a contract to Filion Wakely Thorup Angeletti LLP (Filion) for human rights legal services for a two-year period ending June 30, 2003, in the upset limit amount of $180,000.00 and;

b) the Commission authorize the award of a contract to Hicks Morley Hamilton Stewart Storie LLP (Hicks) for human resources legal services for a two-year period ending June 30, 2003, in the upset limit amount of $300,000.00.

Approved

18. Sheppard-Yonge Station Improved Accessibility of West Concourse Authorization of Additional Funds

It is recommended that the Commission authorize additional funds in the amount of $245,273.21 for the provision of two elevators in lieu of two escalators in the Sheppard-Yonge Station West Concourse, bringing the total authorized amount to $345,273.21.

Approved

19. Notice of Award of Procurement Authorization Spadina Subway - Highway 401 Bridges Rehabilitation Contract A35-5

It is recommended that the Commission receive the notice of award of the Chair, Vice-Chair and Chief General Manager to authorize acceptance of the tender submitted by Bridgecon Construction Ltd. in the amount of $336,000.00 for Contract A35-5 - Spadina Subway - Highway 401 Bridges Rehabilitation.

Approved

20. Notice of Award of Procurement Authorization Lawrence West Bus Transfer Facility - Structure Rehabilitation Contract A13-4

It is recommended that the Commission receive the notice of award of the Chair, Vice-Chair and Chief General Manager to authorize acceptance of the tender submitted by Land Construction Company Ltd. in the amount of $594,400.00 for Contract A13-4 - Lawrence West Bus Transfer Facility - Structure Rehabilitation.

Approved

21. Sheppard Subway - Harlandale Automatic Entrance

It is recommended that the Commission approve staff continuing with the current plans to convert the North Concourse and bus terminal of the Sheppard Station to a fare paid area and the Harlandale Entrance to an Automatic Entrance for the convenience of the majority of TTC riders and consistent with present design standards.

Approved

Commissioner Moscoe Moved That Staff Be Requested To Work With Commissioner Moscoe, The Local Councillor And The Condominium Association To Continue To Explore Potential Administrative Options That Would Assist Seniors With Access To The Automatic Entrance At Harlandale.

The Commission Approved Commissioner Moscoe's Motion.

22. Requirement to Prohibit On-Street Parking on Dundas Street Between Spadina Avenue and Beverley Street

After Hearing The Deputations, The Commission Struck Out The Recommendation Contained In The Report And Replaced In Lieu Thereof The Following:

1. That TTC And City Staff Work With Councillor Chow And A Representative Of The Local BIA To Identify Specific Locations Where Parking And Designated Loading Zones Will Be Allowed During The Midday Hours On Dundas Street Between Spadina Avenue And Beverley Street;

2. That Councillor Chow And Chair Ashton Prepare An Appropriate Resolution Concerning This Matter For The Consideration Of City Council At Its Meeting On July 24, 25 And 26, 2001; And

3. That Staff Report Back To The Commission On The Status Of This Issue Six Months After Implementation.

23. 1998 APTA Rail Safety Audit - Update #2

It is recommended that the Commission:

i) Receive for information, the second update of the TTC Management Actions for the 1998 APTA Rail Safety Audit.

ii) Forward this report to the Minister of Transportation, Province of Ontario and the Clerk of the City of Toronto for information.

Adopted

24. 2 Queen Street East Development - Entrance Connection (Maritime Life Tower)

It is recommended that the Commission:

1. approve an entrance connection to the unpaid area (northbound platform) at Queen Station from the proposed new office complex at 2 Queen Street East (Maritime Life Tower), as shown on Appendix A attached;

2. approve the negotiation and execution of an Entrance Connection Agreement between the TTC and O&Y Properties Inc. (the Developer), in a form satisfactory to the TTC's General Counsel; and

3. authorize such other action as is necessary to give effect to the foregoing.

Approved

25. Declaration of Pearen Loop as Surplus Property

It is recommended that the Commission:

1. declare the Pearen Loop surplus to TTC's operating requirements subject to the provision of a permanent exclusive easement in favour of the TTC for a future Emergency Exit Building for the Eglinton Subway.

2. forward this report to the Commissioner of Corporate Services to determine whether the property is surplus to municipal requirements.

Approved

Commissioner Moscoe Moved That A Copy Of The Report Be Forwarded To The Local Councillor For Information.

The Commission Approved Commissioner Moscoe's Motion.

26. Out of Town Training Programs

It is recommended that the Commission approve attendance for:

• Gary Webster, General Manager - Operations to attend the Queen's Executive Program from October 14 to November 2, 2001 (total estimated cost of $21,000).

• Jim Teeple, Superintendent, Streetcar Way, Glen Buchberger, Assistant Superintendent, and Rob Newman, Superintendent - Structure Maintenance to attend the Queen's Operations Leadership Program from November 4 to 9, 2001 (total estimated cost $21,000, that is $7,000 per participant).

• Graham Low, Senior Superintendent, Harvey Shops to attend the University of Western Ontario Ivy Leadership Program from November 4 to 9, 2001 (total estimated cost $7,000).

Approved

27. Summary of Authorized Expenditures for the Period May 6, 2001 to June 2, 2001

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000.00 up to $200,000.00) for the period May 6, 2001 to June 2, 2001 which were approved by Senior Management.

Received

a) Staff Response to Mr. Philip Webb's

Deputation Re: Dundas West Subway Station Second Exit

After Hearing The Deputation, The Commission Received A Communication Dated July 18, 2001 From R. Ducharme, Chief General Manager Entitled, "Staff Response To Mr. Philip Webb's Deputation Re: Dundas West Subway Second Exit."

Commissioner Miller Moved The Following:

1. That TTC And Go Transit Staff Submit A Further Report On Potential Ttc/Go Station Connections, And That These Connections Be Ranked In Accordance To Priority; And

2. That The Aforementioned Request Concerning TTC/GO Connections Be Coordinated As Part Of The Rapid Transit Expansion Plan.

The Commission Approved Commissioner Miller's Motion.

Commissioner Moscoe Moved That The TTC Budget For A Second Exit At The Dundas West Station Within The Next Three Years.

Chair Ashton Moved That Commissioner Moscoe's Motion Be Referred To J. Sepulis, General Manager - Engineering & Construction For Consideration Within The Context Of The Second Exit Study Which Is Currently Being Undertaken By Staff.

The Commission Approved Chair Ashton's Motion.

b) Summer Service Reduction on 503 Kingston Road

The Commission Received A Memorandum Dated July 18, 2001 From R. Ducharme, Chief General Manager Entitled, "Staff Response To Commission Inquiry - Summer Service Reduction On 503 Kingston Rd."

Commissioner Moscoe Moved That A Copy Of The Memorandum Be Referred To Councillor Bussin For Information.

The Commission Approved Commissioner Moscoe's Motion.

C-1 G. McNeil, Managing Director, GO Transit dated June 27, 2001 providing a point of clarification regarding the contents of his letter dated May 1, 2001 concerning the new GO Transit Bus Terminal at Union Station.

The Commission Received The Communication For Information.

Commissioner Moscoe Moved The Following:

1. That The Commission Express Its Regret And Disappointment That Go Transit Could Not Include A Taxi Stand In The New Bus Terminal; And

2. That the communication from g. McNeil be referred to the city planning and transportation committee with a request that the committee review parking on front street, particularly as it relates to taxi stands.

The Commission Approved Commissioner Moscoe's Motion.

a) Additional Bulk Classification for Seniors Fares

The Commission had before it a memorandum dated July 9, 2001 from R. Ducharme, Chief General Manager entitled, "Additional Bulk Classification for Seniors Fares."

The Commission Deferred Consideration Of The Memorandum Until Its Next Meeting.

b) Committee of the Whole Resolution

The Commission Approved A Resolution By Chair Ashton To Meet As The Committee Of The Whole On Wednesday, August 29, 2001 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 3:10 p.m.

Nil