Board Meeting - December 19, 2001

B. Ashton (Chair), M. Silva (Vice-Chair), D. Miller, B. Disero, J. Mihevc, H. Moscoe, S. Shaw and G. Altobello (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), M. Walker (Chief Security Officer), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), S. Blakey (Manager - Human Resources), R. Hughes (Chief Marketing Officer), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

B. Ashton was in the Chair.

R. Beecroft, Chief Auditor was present for Item No. 1.

R. Boutilier, Deputy General Manager - Surface Operations was present for Item No. 2.

W. Brown, Manager - Surface Vehicle Engineering was present for Item No. 3.

Nil

On Motion Of Commissioner Moscoe, The Commission Approved The Minutes From Meeting No. 1804 And Authorized The Chair And General Secretary To Sign The Same.

a) Report No. 7 - 2002 Wheel-Trans Operating Budget

Commissioner Moscoe Moved The Following:

1. That Staff Ask Internal Audit To Review A Representative Sample Of Wheel-Trans Contracted Accessible Taxi Run Sheets To Determine Their Efficiency, And In So Doing, Interview A Number Of Taxi Drivers And Dispatchers; And

2. That A Separate Report Be Submitted To The Commission In Three Months Time.

The Commission Approved Commissioner Moscoe's Motion.

Nil

a) Relocation of Existing TTC Stop Fronting 130 Rogers Road

Grazia Galloro

The Commission Received The Deputation.

Commissioner Disero Moved That The Issue Be Deferred Until The Next Meeting To Permit Further Consultation.

The Commission Approved Commissioner Disero's Motion.

Nil

1. Internal Audit

R. Beecroft, Chief Auditor gave an overhead slide presentation entitled, "Internal Audit."

The Commission Received The Presentation For Information.

Commissioner Mihevc Moved That The Commission Establish An Audit Sub-Committee And That The Chair Poll The Commission Members As To Their Interest In Serving On The Sub-Committee.

The Commission Approved Commissioner Mihevc's Motion.

2. World Youth Day 2002 Update

R. Boutilier, Deputy General Manager - Surface Operations gave an overhead slide presentation. with respect to this matter.

The Commission Received The Presentation For Information.

3. Status of Bus Propulsion Technology

W. Brown, Manager - Surface Vehicle Engineering Department gave an overhead slide presentation with respect to this matter.

The Commission Received The Presentation For Information.

Commissioner Moscoe Moved That Staff Be Requested To Submit A Written Report On This Matter At The Next Meeting.

The Commission Approved Commissioner Moscoe's Motion.

4. Chief General Manager's Report Period 10 October 7 to November 3, 2001

It is recommended that the Commission:

(1) receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period October 7 to November 3, 2001, noting that:

• 2001 TTC Operating Budget

a shortfall of approximately $3 million is currently projected; we shall continue to monitor this situation closely and, at year-end, request a draw from the Riders Reserve as necessary;

• 2001 Wheel-Trans Operating Budget

the current projected year-end unaccommodated rate for Wheel-Trans is 4% and there is no projected budget shortfall;

• 2001 - 2005 Capital Program

the 2001 year-end cash flow is currently projected to be under budget by approximately $20.6 million; and

(2) forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

5. Procurement Authorization Sheppard Subway Provision of Security Services for Construction Sites

It is recommended that the Commission approve the award of a purchase order to Magnum Protective Services Limited for the provision of security services in the upset limit amount of $265,532.49.

Approved

6. Procurement Authorization Soil & Ground  Water Remediation Danforth Garage Contract D8-12

It is recommended that the Commission authorize the acceptance of the tender submitted by Advice Contracting Limited and award of a contract in the amount of $2,782,000.00, for Contract D8-12 - Soil & Ground Water Remediation - Danforth Garage.

Approved

Commissioner Moscoe Moved That Staff Be Requested To Report At The Next In Camera Meeting On The Legal Aspects Of This Situation, Including The Amount Of Revenue That Would Be Accrued From Selling Off The Land.

The Commission Approved Commissioner Moscoe's Motion.

7. Procurement Authorization - Bell Voice Services

It is recommended that the Commission approve funds in the upset limit amount of $4,568,800 for voice communications services provided by Bell Canada for the period from January 15, 2002 up to January 14, 2004.

Approved

8. Purchase Authorization - Bell Data Communication Services

It is recommended that the Commission approve funds in the upset limit amount of $1,152,000 for data communication services provided by Bell Canada for the period from January 15, 2002 up to January 14, 2004.

Approved

Commissioner Moscoe Moved The Following:

1. That Staff Hire An Independent Consulting Firm, In Consultation With The City Of Toronto, To Provide A Report On The Options Available To The Ttc For All Voice And Data Communication Services;

2. That This Report Be Brought Forward To The Commission No Later Than January 14, 2003 With Preliminary And Follow-Up Reports Every Six Months; And

3. That Staff Report At Each Meeting On The Progress Made In Achieving This Review.

Chair Ashton Moved That Commissioner Moscoe's Motions Be Tabled For Consideration At The Next Meeting, And That In The Interim, Staff Be Requested To Meet With James Ridge Of The City Of Toronto Concerning This Matter, With A Report Back At The Next Meeting On The Results Of These Deliberations.

Chair Ashton Called For A Vote On His Motion.

The Commission Approved Chair Ashton's Motion.

Commissioner Moscoe Moved That The Internal Auditor Be Requested To Review The Bell Contract To Ensure The TTC Is Getting Value For Money, With A Report Back To The Commission On The Results Of This Review.

The Commission Approved Commissioner Moscoe's Motion.

9. Procurement Authorization Supply of Vital Timer Relays

It is recommended that the Commission approve awarding a contract to Alstom Signalling Inc. in the amount of $158,303.20 US (estimated $243,834.42 CDN), for the supply of Microchron Timer Relays.

Approved

10. Procurement Authorization - Waste Disposal Charges City of Toronto

It is recommended that the Commission approve the issuance of a single source purchase order in the estimated amount of $675,000 to the City of Toronto's Solid Waste Management Services for the transfer and disposal of the Commission's solid waste, scheduled to begin on January 1, 2002.

Approved

Chair Ashton Moved That Staff Be Requested To Investigate The Option Of Utilizing A Private Sector Managed Location For Disposal Of TTC Waste.

The Commission Approved Chair Ashton's Motion.

Commissioner Mihevc Moved That Staff Be Requested To Report Back With A Diversion Strategy That Can Be Used By The TTC To Reduce The Amount Of Garbage Sent To Landfills, With Such Report To Include The Types Of Waste Generated.

The Commission Approved Commissioner Mihevc's Motion.

11. Purchase of Steel Wheels

It is recommended that the Commission authorize the following:

1) The award of three year inventory supply contracts for Steel Wheels to the following companies for the period from December 2001 to November 2004:

• CAF - c/o JBL International Inc. for $4,100,000 including applicable taxes

• Penn Machine Co. for $485,000 including applicable taxes 

• TSS Inc. for $2,200,000 including applicable taxes

Approved

12. Summary of Authorized Expenditures for the Period October 7, 2001 to November 3, 2001

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period October 7, 2001 to November 3, 2001, which were approved by Senior Management.

Received

13. 2000 Management Letter - Follow-Up Report

It is recommended that the Commission receive the attached follow-up report on the 2000 management letter from the auditors, for information.

Received

14. Internal Audit Report (August - December 2001)

It is recommended that the Commission receive for information the attached Internal Audit Report covering the period August - December 2001.

Received

Chair Ashton Moved That This Report Be Referred To The Commission's Audit Sub-Committee For Consideration.

The Commission Approved Chair Ashton's Motion.

15. Proxy to Vote Toronto Transit Commission Shares in Toronto Coach Terminal Inc.

It is recommended that the Commission approve the attached proxy to exercise the 10,000 Toronto Transit Commission shares in Toronto Coach Terminal Inc. for any Toronto Coach Terminal Inc. Shareholders' Meetings that are held during the year 2002.

Approved

16. Proxy to Vote Toronto Transit Commission Shares in Toronto Transit Consultants Limited

It is recommended that the Commission approve the attached proxy to exercise the 1,000 Toronto Transit Commission shares in Toronto Transit Consultants Limited for any Toronto Transit Consultants Limited Shareholders' Meetings that are held during the year 2002.

Approved

a) Easier Access Phase II -Status Report

The Commission Received A Memorandum Dated December 19, 2001 From R. Ducharme, Chief General Manager Entitled, "Staff Response To Commission Inquiry - Easier Access Phase Ii Status Report."

Commissioner Mihevc Moved That Staff Be Requested To Report, In Consultation With The Advisory Committee On Accessible Transportation, On Possible Stations That Can Be Accelerated From Phase Iii To Phase Ii On An Expeditious Basis.

The Commission Approved Commissioner Mihevc's Motion.

b) 2002 Capital Budget with Respect to Subway Expansion

The Commission Received A Memorandum Dated December 19, 2001 From R. Ducharme, Chief General Manager Entitled, "Staff Response To Commission Inquiry - 2002 Capital Budget With Respect To Subway Expansion.

C-1 Lorna Marsden, President and Vice-Chancellor, York University dated November 27, 2001 providing comments and input from York University on the TTC report "Rapid Transit Expansion Study" dated August 2001.

The Commission Received The Communication.

Commissioner Moscoe Moved That Staff Be Directed To Enter Into Preliminary Discussions With York University Regarding Matters York Will Have To Take Into Consideration In Their Campus Design To Accommodate A Future Subway.

The Commission Approved Commission Moscoe's Motion.

C-2 Robert Prowse, Town Clerk, Town of Richmond Hill dated November 28, 2001 forwarding a report entitled, "Response to the TTC Rapid Transit Expansion Study (RTES)" which was approved by Richmond Hill Town Council at its meeting on November 26, 2001.

The Commission Received The Communication.

Commissioner Moscoe Moved That The Town Of Richmond Hill And York Region Be Requested To Advise The TTC What Kind Of Investment They Are Prepared To Commit Toward Improving The Capacity Of The Yonge Line South Of Bloor Street.

The Commission Approved Commissioner Moscoe's Motion.

C-3 Honourable David Collenette, Minister of Transport dated November 6, 2001 providing clarification of the Federal Governments position with respect to the funding of public transit.

The Commission Received The Communication For Information.

a) Application for Federal Funding - Strategic Infrastructure Foundation

The Commission had before it documentation relating to a proposed application for $1.1 Billion in funding under the Federal Government's Strategic Infrastructure Foundation Program.

Chair Ashton Moved That Staff Be Directed To Proceed With Their Application For $1.1 Billion In Funding Under The Federal Government's Strategic Infrastructure Foundation Program.

The Commission Approved Chair Ashton's Motion.

b) Committee of the Whole Resolution

The Commission Approved A Resolution By Chair Ashton To Meet As The Committee Of The Whole On Monday, January 21, 2002 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

Prior to adjourning the meeting, Chair Ashton wished everyone a safe and happy holiday season on behalf of the Commission.

The meeting adjourned at 3:15 p.m.

Nil