Board Meeting - May 31, 2000

H. Moscoe (Chair), R. Davis (Vice-Chair), D. Miller, G. Lindsay Luby, C. Korwin-Kuczynski, B. Ashton and J. Mihevc (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), G. Webster (General Manager – Operations), A. Bertolo (Chief Project Manager - Sheppard Subway Department), L. Hilborn (Deputy General Manager - Corporate) B. Leck (General Counsel), M. Walker (Chief Security Officer), A. Chocorlan (Manager - Materials and Procurement), M. Roche (Chief Financial Officer), A Priede (Manager - Human Resources), M. Stambler, (Manager - Service Planning), R. Brent (Chief Marketing Officer), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

Raegan Parker, Audit Manager, Ernst & Young was present for Item #26.

Nil

On Motion Of Commissioner Korwin-Kuczynski, The Commission Approved The Minutes Of Meeting No. 1785 And Authorized The Chair And General Secretary To Sign The Same.

Nil

Nil

a) "IN - TRANSIT TV SYSTEM"

Jane Hawtin

Co-Owner Electric Entertainment

Walter Browning

CEO - IT TV

The Commission Received The Deputations.

Commissioner Miller Moved That The Concept Presented By The Deputants Be Received.

Commissioner Miller And Commissioner Mihevc Voted In Favour. Chair Moscoe, Vice-Chair Davis, Commissioner Ashton And Commissioner Korwin-Kuczynski Were Opposed. The Motion Therefore Lost On A 4 - 2 Vote.

Vice-Chair Davis Moved That Staff Be Requested To Meet With It TV To Start Preliminary Discussions And Report Back On Whether It Is Appropriate To Initiate Negotiations Or Issue An RFP For The Provision Of This Type Of Technology, Including Discussion On Possible Conflicts With The TDI Advertising Contract, As Well As, The Potential Benefits Of The System In Relation To GPS Tracking For Fleet Management And Cellular Telephone Use In The Subway System.

Vice-Chair Davis Voted In Favour. Chair Moscoe, Commissioner Miller, Commissioner Mihevc, Commissioner Ashton And Commissioner Korwin-Kuczynski Were Opposed. The Motion Therefore Lost On A 5 - 1 Vote.

Commissioner Ashton Moved That The Concept Presented By It TV Be Referred To Staff For A Report To The Committee Of The Whole On The Cost Benefits, Risks And Appropriateness.

Commissioner Ashton, Chair Moscoe, Vice-Chair Davis And Commissioner Korwin-Kuczynski Voted In Favour. Commissioner miller and commissioner mihevc were opposed. The motion therefore carried on a 4 - 2 vote.

Commissioner Korwin-Kuczynski Moved That Staff Be Requested To Liaise With Other Transit Properties Who Use This Technology And Report Back On Their Experiences With The System.

Commissioner Korwin-Kuczynski, Chair Moscoe, Vice-Chair Davis, Commissioner Ashton And Commissioner Miller Voted In Favour. Commissioner Mihevc Was Opposed. The Motion Therefore Carried On A 5 - 1 Vote.

Commissioner Lindsay Luby was not present to vote on the foregoing motions.

b) Metropass Incident

Councillor Raymond Cho

City of Toronto

(Councillor Cho spoke on behalf of Surjit Bhatia and Jasbir Kaur)

The Commission Received The Deputation.

Chair Moscoe Moved That Staff Be Requested To Report Back To The Committee Of The Whole On The Incident; And Further, As Part Of This Report, That Staff Re-Examine Its Current Policy On Metropass Confiscation Through Consultation With Passengers And Operating Personnel In An Effort To Improve The Process.

The Commission Approved Chair Moscoe's Motion.

Nil

1. Award of Merit Presentation - Surface Operator Daniel Bell

Chair Moscoe introduced Surface Operator Daniel Bell who on February 27, 2000 was operating his vehicle on Yonge Street, when he observed a male punching and kicking another male about the head and face. Operator Bell immediately notified CIS. He then comforted the victim as the culprit had fled the scene. A Toronto Police Officer attended and asked Operator Bell to assist him in pursuing the fleeing suspect. The Police Officer and Operator Bell chased the suspect and apprehended him.

On March 8, 2000, Operator Bell was operating his vehicle on Lawrence Avenue near Midland, when he observed a female climb over a bridge railing yelling that she was going to jump. Operator Bell immediately notified CIS. He then stopped his vehicle, ran toward the female and restrained her from jumping. Police later arrived, subdued the girl and transported her to the hospital.

On behalf of the Commission, Chair Moscoe presented Surface Operator Bell with an Award of Merit in recognition of his courageous actions in these two incidents.

2. HVAC Safety Award

Chair Moscoe advised that on February 7, 2000, the employees of the TTC's Heating, Ventilation and Air Conditioning Section of Plant Maintenance Department, officially achieved the plateau of 1,650,000 hours without a lost time injury. This represents a 32 year, three month commitment toward working safely since October 31, 1967.

On behalf of the Commission, Chair Moscoe congratulated the representatives from the HVAC Section and presented them with a plaque in recognition of this outstanding achievement.

3. Chief General Manager's Report Period 3 - February 27 To April 1, 2000

It is recommended that the Commission:

1. receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period February 27 to April 1, 2000; and

2. forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

4. Procurement Authorization Wheel-Trans Garage Miscellaneous HVAC Modifications Contract WT1-10

It is recommended that the Commission authorize acceptance of the proposal submitted by Servocraft Limited in the amount of $217,852.00 for Contract WT1-10 - Wheel-Trans Garage, Miscellaneous HVAC Modifications.

Approved

5. Procurement Authorization Key Station Accessibility Queen's Park Station Contract U45-1

It is recommended that the Commission authorize the acceptance of the tender submitted by Struct-Con Construction Ltd. in the amount of $2,277,000.00 for Contract U45-1, Key Station Accessibility - Queen's Park Station.

Approved

6. Procurement Authorization Queensway Bus Garage Paving & Culvert Replacement Contract F35-2

It is recommended that the Commission authorize acceptance of the tender submitted by Brennan Paving & Construction Ltd., in the total amount of $370,733.80 for the Queensway Bus Garage Paving & Culvert Replacement.

Approved

7. Procurement Authorization Rosedale Valley Bridge - Structure Rehabilitation Contract D3-3

It is recommended that the Commission authorize acceptance of the tender submitted by Bob Hendricksen Construction, in the total amount of $1,073,000 for Contract D3-3, Rosedale Valley Bridge, Structure Rehabilitation.

Approved

8. Procurement Authorization Sheppard Subway Supply and Installation of Public Address, Closed Circuit Television and Intercom Systems Contract SH-00-X03

It is recommended that the Commission authorize acceptance of the proposal submitted by Intercon Security Limited in the amount of $1,392,366 for Contract SH-00-X03, Supply and Installation of Public Address, Closed Circuit Television and Intercom Systems.

Approved

9. Procurement Authorization - Purchase Order Amendment for Supply of Lumber

It is recommended that the Commission approve the issuance of a Purchase Order Amendment in the upset limit amount of $232,000.00 to Weston Forest Corp. increasing the total contract value to $932,000.00 for the supply of lumber.

Approved

10. Procurement Authorization - Rental of Cranes

It is recommended that the Commission approve the issuance of a purchase order to Heavy Lifting Crane Service Ltd. for the rental of cranes with operators for the period July 1, 2000 to June 30, 2003 in the total upset limit amount of $380,000.00 (which includes an allowance for unscheduled overtime).

Approved

11. Procurement Authorization - Replacement of Mechanical Turnstiles

It is recommended that the Commission approve:

1. acceptance of the tender submitted by Tomsed Corporation in the amount of $999,723.75 for the supply of turnstiles; and

2. installation of the equipment by Commission personnel at an estimated cost of $316,000.00, bringing the total estimated cost of the replacement to $1,315,723.75.

Approved

12. Procurement Authorization - City of Toronto Sidewalk and Curb Repairs

It is recommended the Commission approve the issuance of a purchase order to the City of Toronto for the restoration services to sidewalks due to TTC pole installation and removal up to and including December 31, 2004, in the total upset limit amount of $940,000.

Approved

13. Procurement Authorization - Supply of Montgomery Escalator Refurbishment Kits

It is recommended that the Commission approve the award of a purchase order to Kone Inc. (formerly Montgomery Kone Inc.) in the amount of $1,578,989.19 for the supply of escalator refurbishment kits and escalator steps.

Approved

14. Purchase of Bus Delco Remy Parts

It is recommended that the Commission authorize the awarding of a three year inventory supply contract for Delco Remy parts to MCI Service Parts Co., Davies Auto Electric Ltd. and General Auto Parts with a combined upset limit of $533,000.00 including applicable taxes for the period from June 2000 to May 2003.

Approved

15. Purchase of Bus Brake Blocks

It is recommended that the Commission authorize the awarding of a three year inventory supply contract for brake blocks to Orion Bus Industries, and Fort Garry Industries with a combined upset limit of $3,483,000.00 including applicable taxes for the period from June 2000 to May 2003.

Approved

16. Purchase Order Amendment Authority - Materials Management System Support

It is recommended that the Commission authorize the additional expenditure in the amount of $318,000 to provide additional functionality to the Materials Management System through to the end of December 31, 2000, resulting in a total contract value of $2,028,000, including applicable taxes.

Approved

17. Procurement Authorization Sheppard Subway Don Mills Station - Contract SH-61-J1 Increase in Pre-Authorized Amendment Allowance

It is recommended that the Commission authorize an increase in the Pre-Authorized Amendment Allowance (PAA) in the amount of $1,400,000 for Contract SH-61-J1, Don Mills Station, bringing the total PAA to $9,600,000.

Approved

18. Notice of Award of Procurement Authorization Queens Quay Streetcar Connection Landscaping Contract R7-9

It is recommended that the Commission receive the notice of award of Commissioners Miller and Korwin-Kuczynski and the Chief General Manager to authorize acceptance of the tender submitted by Grascan Construction Ltd. in the amount of $369,150 for Contract R7-9 - Landscaping as part of the Queens Quay Streetcar Connection Project.

Approved

19. Notice of Award of Procurement Authorization Sheppard Subway Installation of Substation Equipment Contract SH-00-P05

It is recommended that the Commission receive the notice of award of Commissioners Mihevc and Korwin-Kuczynski and the Chief General Manager to authorize the acceptance of a negotiated proposal submitted by The State Group Limited for Contract SH-00-P05, Installation of Substation Equipment for the Sheppard Subway and:

a) award a contract to The State Group Limited in the amount of $3,542,552; and

b) pre-authorize an amendment allowance in the amount of $350,000 for Contract SH-00-P05 to cover contract changes and claims within the overall scope of the contract.

Approved

20. Filming on TTC Property

Commissioner Lindsay Luby Moved That This Matter Be Deferred Pending Receipt Of Comments From The Film Liaison Industry Committee And The American Public Transit Association.

The Commission Approved Commissioner Lindsay Luby's Motion.

(Also See Minute For C-2)

21. Post-Implementation Review - 163 RUSTIC RD

It is recommended that the Commission:

1. approve the elimination of the 163 RUSTIC RD (Wilson Stn-Jane) peak-period service, effective September 5, 2000, because of unacceptable ridership and financial performance; and

2. forward this report to Councillors Mammoliti and Valenti.

Approved

22. Bus Stop on Marlee Avenue - Results of Site Meeting

It is recommended that the Commission:

1. receive this report for information, noting that:

• on May 16, 2000, TTC staff met with residents of the homes near the bus stop at 11 Marlee Avenue, with the owner of "Smile Back Mattresses" on Eglinton Avenue and with representatives from the offices of Councillors Davis, Mihevc and Walker;

• a new location for the bus stop was identified which is agreeable to everybody;

• the new, westbound bus stop for 109 RANEE bus route will be placed on Eglinton Avenue West, east of Marlee Avenue, providing that the existing transit shelter is relocated as described in this report. This would replace and, thus, allow the removal of the current northbound stop in front of the home at 11 Marlee Avenue; and

2. forward this report to Councillors Anne Johnston and Michael Walker, and Mr. David Kaufman, General Manager - City of Toronto Transportation Services.

Approved

23. Wheel-Trans Eligibility Initial In-Person Interview Services - Contract Award

It is recommended that the Commission authorize issuance of a Purchase Order to DS-Lea Associates Limited for Wheel-Trans eligibility initial in-person interview services for a three (3) year period, in the upset limit amount of $240,000.00.

Approved

Commissioner Miller Moved That Staff Be Requested To Report Back, In Consultation With The Advisory Committee On Accessible Transportation, On:

1. Formalizing The Current Practice Of Conducting Interviews In The Community; And

2. Reviewing The Interview Questionnaire To Determine If It Still Asks All The Right Questions.

The Commission Approved Commissioner Miller's Motion.

24. Summary of Authorized Expenditures for the Period April 2, 2000 to April 29, 2000

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000.00 up to $200,000.00) for the period of April 2, 2000 to April 29, 2000.

Received

25. Consolidated Financial Statements of Toronto Transit Commission for Year Ended December 31, 1999

It is recommended that the Commission:

1. receive and approve the attached consolidated financial statements of the Toronto Transit Commission for the year ended December 31, 1999; and

2. forward a copy of the approved consolidated financial statements to the City of Toronto Council, through the City Planning and Transportation Committee.

Approved

26. Report to the Commission Relating to the 1999 Audit

It is recommended that the Commission receive for information the attached report from the auditors, in regard to their audit of the consolidated financial statements of the Commission for the year ended December 31, 1999.

Received

27. TTC Pension Fund Society Annual Report and Financial Statements for the Fiscal Period

Ended December 31, 1999 and By-Law Amendments

It is recommended that the Commission:

a) receive the Pension Fund Society's Annual Report for information; and

b) approve the By-law amendments contained therein.

Approved

28. Staff Response to Commission Inquiries

a) Siemens Surplus Low Floor Streetcars

The Commission had before it a memorandum dated May 31, 2000 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Siemens Surplus Low Floor Streetcars."

The Commission Received The Memorandum For Information.

b) Deputation from Ms. Lina DiCarlo

The Commission had before it a memorandum dated May 31, 2000 from R. Ducharme, Chief General Manager entitled, "Staff Response to Commission Inquiry - Deputation from Ms. Lina Di Carlo."

The Commission Received The Memorandum For Information.

Nil

C-1) P. Morris for N. Wong, City Clerk, City of Toronto forwarding decision of the City Policy and Finance Committee requesting that the Chief General Manager, TTC to submit a report directly to City Council at its meeting on June 7, 2000 concerning current TTC practice to have the name of the Chair on its fare media.

Commissioner Ashton Moved That The Communication Be Received.

The Commission Approved Commissioner Ashton's Motion.

C-2) Rhonda Silverstone, Film Commissioner, City of Toronto forwarding comments on proposed changes to the Toronto Transit Commission Film Policy.

The Commission Received The Communication For Information.

(Also See Item No. 20 For Minute)

a) Committee of the Whole Resolution

The Commission Approved A Resolution By Chair Moscoe To Meet As The Committee Of The Whole On Wednesday, June 28, 2000 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

b) Pros/Cons of CNG Buses

Commissioner Mihevc Moved That Staff Be Requested To Report And Provide A Presentation At The Next Meeting On The Pros And Cons Of CNG Buses.

The Commission Approved Commissioner Mihevc's Motion.

31. Subway Open Door Incidents

It is recommended that the Commission receive this report for information.

Received

Commissioner Miller Moved That Staff Be Requested To Forward A Copy Of The Report To Any Passengers Who Had Registered A Complaint With Respect To The Incidents.

The Commission Approved Commissioner Miller's Motion.

32. September Level of Service

It is recommended that the Commission:

1. receive this report for information, noting that:

• ridership continues to grow at the rate forecast during the preparation of the TTC's 2000 Operating Budget;

• the service increases planned and budgeted for September 2000, to accommodate this forecast ridership growth, are in the process of being implemented; and

2. forward this report to the City of Toronto.

Adopted

33. Service Improvements for 2000-2001

It is recommended that the Commission:

1. initiate a 10-week consultation process regarding the recommended service changes described in the attached report, entitled Service Improvement for 2000-2001, noting that:

• the service changes, which are summarised in the attached table, would improve service for 1.2 million current customer-trips annually and attract 310,000 new customer-trips annually to the TTC;

• the results of the consultation process will be reported to the Commission;

• two of the proposed service changes, which are noted in the attached table, involve operation in the City of Mississauga. Staff will consult with the City of Mississauga regarding these proposals and will report to the Commission on the results of these discussions;

2. approve the introduction of a new trial service from Scarborough Centre Station to Ellesmere Road and the University of Toronto at Scarborough, starting on September 5, 2000, to coincide with the start of the academic year. This proposal was developed through the consultation process undertaken as part of the 2000 Service Plan, has the support of the councillors for the area and the University of Toronto, and was approved, in principle, by the Commission at its meeting of January 12, 2000;

3. forward this report to members of City Council with a request that they provide comments on the service change recommendations by August 18, 2000; and

4. forward this report to the City of Mississauga and the University of Toronto at Scarborough.

Approved

Commissioner Miller Moved That Staff Be Requested To Report Back On The Economic Performance For The New Scarborough Service.

The Commission Approved Commissioner Miller's Motion.

Commissioner Ashton Moved That Staff Be Requested To Report Back On The Projected Net Cost For The New Scarborough Service.

The Commission Approved Commissioner Ashton's Motion.

Chair Moscoe Moved That Staff Be Requested To Meet With Staff From The Toronto Zoo To Discuss TTC Service To The Zoo.

The Commission Approved Chair Moscoe's Motion.

34. Legal Services - Hicks Morley Purchase Order C03V6974

It is recommended that the Commission authorize a Purchase Order Amendment to extend the completion date for the Hicks Morley legal services contract to December 31, 2000.

Approved

35. Procurement Authorization New Maintenance Facility (Wilson/Davisville) for T-1 Cars Wheel Spinning & Auxiliary Power Requirements Contract AW-18-J7

It is recommended that the Commission authorize acceptance of the proposal submitted by Black & McDonald Limited in the amount of $413,400 for contract AW-18-J7 - Wheel Spinning and Auxiliary Power Requirements.

Approved

36. Procurement Authorization Key Station Accessibility Elevators and Minor Renovations for Eight Subway Stations - Design Work Contract G85-35 Contract Amendment #17

It is recommended that the Commission approve an increase in authorization to NORR Limited (NORR) on Contract G85-35 in the amount of $546,228.70 for contract amendment #17, for a total contract authorization of $2,374,058.76 required to:

1. increase fees to reflect final construction costs at Finch, St. George, Kipling, Kennedy and Scarborough Centre Stations.

2. increase fees for revised construction cost at Davisville Station.

3. increase fees for "lessons learned", revised construction costs and additional design work at Broadview Station.

Approved

37. Procurement Authorization - T-1 Spare Parts & Test Equipment

It is recommended that the Commission authorize the issuance of Purchase Orders to the companies as listed in Appendix A for a total upset limit amount of $4,563,331 for additional spare parts and test equipment required for maintenance of the T-1 Subway Cars.

Approved

38. Procurement Authorization Sheppard Subway Design, Supply & Installation of Signal System Contract SH-00-S01 Contract Change Directive No. 5

It is recommended that the Commission authorize an increase of $475,000 to Contract Change Directive No. 5 to raise the value of this interim change to $525,000. This will increase the total authority of Contract SH-00-S01 with Vale-Harmon Enterprises Ltd. to $12,065,075.

Approved

39. Lease of Air Rights to the Toronto Parking Authority (Price Street to Rowanwood Avenue)

It is recommended that the Commission:

1. approve the lease of approximately 30,823 square feet of air rights to the Toronto Parking Authority (TPA) along the Yonge subway open cut between Price Street and Rowanwood Avenue (Appendix A) for the purpose of constructing a single level parking deck with approximately 69 spaces under the terms and conditions set out herein;

2. approve the negotiation and execution of an air-rights lease agreement between the TTC and the TPA in a form satisfactory to the TTC's General Counsel; and

3. authorize staff to undertake such other action as is necessary to give effect to the foregoing.

Approved

40. New Contracts for the Provision of Wheel-Trans Accessible and Sedan Distance Based Taxi Service

It is recommended that the Commission:

1. approve awarding Accessible Distance Based Taxi Service contracts to the following companies for the provision of Wheel-Trans service over a five year period (with an extension of up to two years available at the sole discretion of the Commission) commencing July 1, 2000. The total upset limit of $22,667,000 for the period ending December 31, 2002 will be allocated as outlined below:

a) Dignity Transportation Inc. (Celebrity Taxi) $5,522,000

b) 935772 Ontario Limited, O/A Royal Taxi $4,919,000

c) Able Atlantic Taxi (1992) Ltd. $3,617,000

d) 114569 Ontario Limited, O/A Toronto $3,545,000

Para Transit

e) Scarborough City Cab $2,966,000

f) Bee Line Taxi Ltd. $2,098,000

Service levels are based upon the number of accessible taxis offered by each company and may be adjusted to reflect specific company performance as well as demand fluctuations.

2. authorize the Chief General Manager and the Commission Chair to approve award of Sedan Distance Based Taxi Service contracts for the provision of Wheel-Tans service in advance of submitting a Commission Report at the June 28, 2000 meeting.

Approved
 
41. Staff Response to Commission Inquiry - TTC is Consistently Inconsistent

The Commission had before it a memorandum dated May 16, 2000 from R. Ducharme, Chief General Manager entitled, "Response to Article "TTC is Consistently Inconsistent."

The Commission Received The Memorandum For Information.

Commissioner Miller Moved That Staff Be Requested To Report Back At The September 2000 Meeting On The Progress Being Made With Respect To Implementing System Wide Measures Relating To Schedule Adherence, Including A Preliminary Review Of How Staff Will Report These Performance Reliability Measures Publicly To The Customer.

The Commission Approved Commissioner Miller's Motion.

In response to Commissioner Miller's motion, G. Webster, General Manager - Operations suggested that the current subway and surface performance indicators be included in the CGM's report on a monthly rather than quarterly basis and that a written summary be provided in the cover report to highlight overall performance results.

Commissioner Miller indicated his concurrence with the suggested approach in the short term, but suggested that in the long term that staff work towards the creation of performance reliability measures that are based on adherence to individual surface and subway timetables.

Chair Moscoe Moved That Staff Be Requested To Report Back On The Feasibility Of Providing Real Time Schedule Information Through Electronic Messaging.

The Commission Approved Chair Moscoe's Motion.

42. Staff Response to Commission Inquiry - Post Implementation Review 163 Rustic Road

The Commission had before it a memorandum dated May 31, 2000 from R. Ducharme, Chief General Manager entitled, "Response to Commission Inquiry: Post-Implementation Review of 163 RUSTIC RD."

The Commission Received The Memorandum For Information.

(Also See Report No. 21 For Minute) definitely
 
Prior To Adjourning The Meeting, Chair Moscoe Moved That The Commission Meet As The Committee Of The Whole On Conclusion Of The Public Meeting To Complete The Agenda From The Committee Of The Whole Meeting Held Earlier In The Day And To Receive A Verbal Update From The General Counsel And Chief Security Officer Regarding The Security Matter Raised By Councillor CHO During His Deputation.

The Commission Approved Chair Moscoe's Motion.

The meeting adjourned at 4:05 p.m.