Board Meeting - December 13, 2000

B. Ashton (Chair), M. Silva (Vice-Chair), D. Miller, N. Kelly, J. Mihevc, H. Moscoe, S. Shaw, B. Disero and G. Altobello (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager - Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager - Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), M. Walker (Chief Security Officer), S. MacDonald (Assistant Manager - Purchasing & Sales), M. Roche (Chief Financial Officer), S. Blakey (Manager - Human Resources), R. Brent (Chief Marketing Officer), M. Stambler (Manager - Service Planning), W. Buffett (Assistant General Secretary), and F. Stanois (Coordinator - Secretariat Services) were present.

B. Ashton was in the Chair.

Nil

On Motion Of Commissioner Moscoe, The Commission Approved The Minutes From Meeting Nos. 1791 And 1791a And Authorized The Chair And General Secretary To Sign The Same.

Nil

Nil

a) Report #4 - Procurement Authorization - Health Care Benefit Plans Carrier

Nav Manget

Morrison Brown Sosnovitch

Barristers & Solicitors

(Submitted communication)

Roy Rastrick

President & CEO

Canadian Benefits Consulting Group

(Submitted brief)

The Commission Received The Deputations.

(See Report No. 4 For Minute)

a) Commissioner Miller - Submitted Communication Dated December 13, 2000 from M. Long re: Employee Commendation

Commissioner Miller submitted for the attention of the Commission a communication dated December 13, 2000 from M. Long expressing her thanks to a TTC employee for his assistance during the snowstorm on Tuesday, December 12, 2000.

The commission referred the communication to staff for appropriate attention.

b) Commissioner Miller - Submitted Communication Dated December 13, 2000 from B. Perry re: Suggestion to Improve Communication between TTC Operators and Foreign Language Riders

Commissioner Miller submitted for the attention of the Commission a communication dated December 13, 2000 from B. Perry suggesting that the TTC issue a booklet entitled, "Be Nice in 60 Languages" to operating personnel to improve communication with foreign language riders.

The Commission Referred The Communication To Staff For Report Back On The Suggestion Put Forward By Mr. Perry.

1. 2001-2005 Capital Program and 10 Year Forecast

After Hearing An Overhead Slide Presentation From R. Ducharme, Chief General Manager, Commissioner Miller Moved Adoption Of The Recommendation Contained In The Report, As Listed Below:

"(1) Approve The 2001-2005 Capital Program In The Amount Of $1.5 Billion As Detailed In This Commission Report And Its Attachments, As Well As In The Following Accompanying Items:

• TTC 2001-2005 Capital Program Overview

• TTC 2001-2005 Capital Program (Blue Books) 

• Council Decisions Required This Term - TTC Capital Needs

• Council Decisions Required This Term (Video)

Noting That The Following Projects Are Not Included In The $1.5 Billion, But Are Recommended By Staff Should Additional Funding Become Available:

(i) TTC Commuter Parking Expansion - Phase II ($32 Million)

(ii) Easier Access Phase III ($195 Million)

(iii) Union Station New Platform ($58 Million)

(2) Approve The 10-Year Capital Forecast In The Amount Of $3.8 Billion As Shown In The Attached Report;

(3) Forward This Report To The City Of Toronto For Council Approval Of The 2001-2005 Capital Program And Approval Of The 10 Year Forecast."

The Commission Approved Commissioner Miller's Motion.

Commissioner Mihevc Moved That The TTC Chair Be Requested To Pull Together A Political Steering Committee Of TTC Commissioners And Councillors To Develop A Strategy For Stable Long Term Capital Funding Of The TTC.

The Commission Approved Commissioner Mihevc's Motion.

Commissioner Mihevc Moved That TTC Staff Be Requested To Develop Financial Models And Public Transit Development Options To Accommodate Ridership Growth To 525 Million By 2010 As Proposed By The Draft City Of Toronto Official Plan.

The Commission Approved Commissioner Mihevc's Motion.

Commissioner Miller Moved That TTC Staff Be Requested To Report Back, In Consultation With The Relevant City Of Toronto Transportation Officials, On Transit Priority Measures That The TTC And City Could Undertake To Improve Transit Priority On Key Routes.

The Commission Approved Commissioner Miller's Motion.

Commissioner Miller Moved That TTC Staff Be Requested To Report Back On The Impact On The Operating And Capital Budgets Of A Goal Of 5% Increase In Riders For 2001 And 2002.

The Commission Approved Commissioner Miller's Motion.

Commissioner Miller Moved That TTC Staff Be Requested To Report Back In Six Months Time On The Projects Entitled, "Other Transit Concepts."

The Commission Approved Commissioner Miller's Motion.

Commissioner Shaw Moved That TTC Staff Be Requested To Report Back On Commuter Parking Expansion Opportunities Within The City Boundaries To The North, West And East That Are Bus Rather Than Subway Oriented.

The Commission Approved Commissioner Shaw's Motion.

Commissioner Moscoe Moved That TTC Staff Be Requested To Prepare A Similar Presentation To The One Given By The Chief General Manager Concerning This Matter For Consideration At A Future Meeting Of The Greater Toronto Services Board.

The Commission Approved Commissioner Moscoe's Motion.

Nil

2. 2001 Interim Net Operating Expenditure Allocations for TTC and Wheel-Trans

It is recommended that the Commission approve interim net operating expenditure allocations in the amounts of $60 million for the 2001 TTC Operating Budget and $15 million for the 2001 Wheel-Trans Operating Budget to permit the payment of expenses covering the period from January 1 to April 30, 2001 until the 2001 operating budgets receive Commission and City Council approval as outlined below:

$Millions / TTC / Wheel-Trans

Expenses / 285 / 16

Revenues / 225 / 1

Net Operating Expenditure / 60 / 15

Approved

3. Chief General Manager's Report Period 10 October 1 to October 28, 2000

It is recommended that the Commission:

1. receive for information the attached Executive Summary of the Chief General Manager's (CGM's) report covering the period October 1 to October 28, 2000; and

2. forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM's report is available on request from the Office of the General Secretary of the Commission).

Adopted

4. Procurement Authorization - Health Care Benefit Plans Carrier

After Hearing The Deputations, Commissioner Moscoe Moved Adoption Of The Recommendation Contained In The Report As Listed Below:

"It Is Recommended That The Commission Approve The Award Of A Contract In The Total Upset Limit Amount Of $3.5 Million To Great-West Life Assurance Company For The Provision Of Administrative And Adjudication Services Concerning The TTC'S Health Care Benefit Plans For A Three Year Period Commencing March 1, 2001."

The Commission Approved Commissioner Moscoe's Motion.

Commissioner Moscoe Also Moved The Following:

1. That Staff Strongly Encourage Great-West Life To Hire Enough Cumba Employees To Ease The Transition.

2. That Any Request For Sub-Contracting By Great-West Life With Respect To This Contract Be Specifically Approved By The Commission.

3. That Staff Establish A Transition Panel To Review And Resolve Any Transition Difficulties That May Occur, With Such Panel To Include A Commission Member And Representation From Local 113, TTC Management And Appropriate Staff Employee Groups.

The Commission Approved Commissioner Moscoe's Motion.

5. Procurement Authorization - Amendment to Purchase Order PC0023627 - Employee

Assistance Program - Corporate Health Consultants Ltd.

It is recommended that the Commission authorize a Purchase Order Amendment for Corporate Health Consultants Ltd. (CHC) to:

1. Extend the term of the existing contract for a one-year period from December 31, 2000 to December 31, 2001; and

2. Increase the upset limit amount of the contract by an additional $290,032.77 in order to cover the costs of the one-year extension.

Approved

6. Procurement Authorization Settlement of Claim Subway Radio Communication and Fibre Optic Cable Project Contract ZT-00-X1

It is recommended that the Commission approve an increase in authorization of $217,560.07, as a final settlement of claims for Alcatel Canada Inc. on Contract ZT-00-X1.

Approved

7. Purchase Order Amendment - Subway Track Reinsulation

It is recommended that the Commission authorize an amendment to Purchase Order No. PC022495 to Pandrol Canada Limited in the total estimated upset limit amount of $1,525,000.00 for a revised total upset limit of $9,871,107.02 to supply standard, elongated hole and chair plate assemblies for the period up until December 2001 as part of the Subway Track Reinsulation Program.

Approved

8. Purchase Order Amendment Authority - Unicenter TNG Software Maintenance

It is recommended that the Commission approve a Purchase Order Amendment Authority in the amount of $227,235 (including taxes) to increase the upset limit from $1,995,704 to $2,222,939 (including taxes) to allow Cognicase to provide full service maintenance for TTC's Unicenter TNG software up to December 31, 2001.

Approved

9. Purchase Authorization - Oracle Database Licenses

It is recommended that the Commission approve funds in the amount of:

a) $232,000 for the purchase of five hundred database management software licenses; and

b) $95,000 for the purchase of one year's maintenance on the above software licenses from Oracle Corporation.

Approved

10. Purchase of Detroit Diesel and Allison Parts

It is recommended that the Commission authorize additional authority in the amount of $1,400,000.00 for the supply of Detroit Diesel and Allison parts for inventory supply for the period ending April 23, 2001 from Harper Detroit Diesel Limited resulting in a revised upset limit of $12,100,000.00 including applicable taxes.

Approved

11. Purchase of Brake Drums

It is recommended that the Commission authorize the awarding of a three year inventory supply contract for brake drums to Neopart, and MCI Service Parts Co. with a combined upset limit of $261,000.00 including applicable taxes for the period from January 2001 to December 2003.

Approved

12. Purchase of Luminator Parts

It is recommended that the Commission authorize the awarding of a three year inventory supply contract for luminator parts to Mark IV Industries for an upset limit of $293,000.00 including applicable taxes for the period from January 2001 to December 2003.

Approved

13. Purchase Order Amendment Excavation and Paving 2000 Surface Track Program

It is recommended that the Commission authorize an amendment to Purchase Order #PC0031958, issued to the City of Toronto, Department of Works and Emergency Services for the Commission's cost of excavation and paving within the track allowance for the 2000 Surface Track Program in the amount of $1,250,000 for a revised total of $5,450,000.

Approved

14. Supply of Lubricants - January 1, 2001 to December 31, 2003

It is recommended that the Commission approve:

1. Awarding of contracts for a three year period from January 1, 2001 to December 31, 2003 to:

(i) Safety-Kleen Canada Inc. for the supply of SAE 30 (bulk), SAE 40 (bulk), SAE 10W30 (bulk/drums), SAE 15W40 (bulk/drums), Differential Oil SAE 80W90 (drums), Hydraulic Oil AW-32 (drums), and Engine Oil 15W40 CNG (bulk) at an upset limit amount of $3,030,000.

(ii) Petro Canada for the supply of Automatic Transmission Oil (bulk/drums) at an upset limit amount of $975,000.

Approved

Commissioner Moscoe Moved That Future Reports Brought Forward On The Purchase Of Petroleum Based Products Include A Graph Or Chart To Show Price Fluctuations That Have Occurred Over The Years.

The Commission Approved Commissioner Moscoe's Motion.

15. Summary of Authorized Expenditures for the Period October 1, 2000 to October 28, 2000

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000.00 up to $200,000.00) for the period October 1, 2000 to October 28, 2000.

Received

16. 1999 Management Letter - Follow-Up Report

It is recommended that the Commission receive the attached follow-up report on the 1999 management letter from the auditors, for information.

Received

17. Information Report - Sheppard and York Mills Crossover, Contracted Services

It is recommended that the Commission receive this report regarding the procurement of a contractor for the removal of track ballast at Sheppard and York Mills crossover due to the storm/flood on May 12 and 13, 2000, for information.

Received

18. Improved Service on Corporate Drive

It is recommended that the Commission:

1. Approve minor changes to the 9 BELLAMY, 171 PROGRESS EAST, and 134 TAPSCOTT bus routes in order to improve service on Corporate Drive, beginning on January 7, 2001, as detailed in this report; and

2. Forward this report to Councillors Duguid and Berardinetti for information.

Approved

Commissioner Shaw noted her opposition to the foregoing.

19. Proxy to Vote Toronto Transit Commission Shares in Toronto Coach Terminal Incorporated

It is recommended that the Commission approve the attached proxy to exercise the 10,000 Toronto Transit Commission shares in Toronto Coach Terminal Inc. for any Toronto Coach Terminal Inc. Shareholders' Meetings that are held during the year 2001.

Approved

20. Proxy to Vote Toronto Transit Commission Shares in Toronto Transit Consultants Limited

It is recommended that the Commission approve the attached proxy to exercise the 1,000 Toronto Transit Commission shares in Toronto Transit Consultants Limited for any Toronto Transit Consultants Limited Shareholders' Meetings that are held during the year 2001.

Approved

21. 2001 Commission Meeting Schedule

It is recommended that the Commission approve the attached 2001 Commission Meeting Schedule.

Approved

Commissioner Miller Moved That Staff Be Requested To Report Back At The January Meeting On Potential Additional Meetings In February, March, September, October And November, If Required For Budget Purposes.

The Commission Approved Commissioner Miller's Motion.

a) Employee Parking on Side Streets - Hillcrest Complex

Commissioner Mihevc Moved That This Matter Be Deferred Until The Next Meeting And That Staff Be Requested To Submit A Further Report Showing The Number Of Employees At The Hillcrest Complex, The Parking Needs Of Those Employees And The Number Of Parking Spaces Available For Their Use Within The Complex.

The Commission Approved Commissioner Mihevc's Motion.

Nil

a) Garbage Train Fire - Old Mill Station

G. Webster, General Manager - Operations gave an overhead slide presentation entitled, "Garbage Train Fire - Old Mill Station."

The Commission Received The Presentation For Information.

Commissioner Moscoe Moved That Staff Be Requested To Submit A Comprehensive Report On Garbage Removal From The Subway System, Including Alternative Collection Methods And Previous Reports That Were Brought Forward Concerning The Cleanliness Problem Associated With The Free Transit Newspapers.

The Commission Approved Commissioner Moscoe's Motion.

Commissioner Kelly Moved That The Commission Extend A Letter Of Appreciation For The Professionalism And Diligence Shown By The Workers Involved In Putting Revenue Service Back In Place So Quickly After The Fire.

The Commission Approved Commissioner Kelly's Motion.

b) Committee of the Whole Resolution

The Commission Approved A Resolution By Chair Ashton To Meet As The Committee Of The Whole On Thursday, January 25, 2001 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The meeting adjourned at 3:45 p.m.

Nil