TTC Audit and Risk Management Committee - September 19, 2019

That the Committee recess as the Committee of the Whole to deal with litigation or potential litigation matters, labour relations, employee negotiations, security of the property, to receive advice which is subject to solicitor client privilege and for the purpose of education/training.

Meeting No. 17 held on Monday, June 3, 2019

Requests to speak must be registered by noon of the business day preceding meeting day. A final deputation list will be distributed at the meeting.

1. PricewaterhouseCoopers LLP 2018 Management Letter Follow-up Report (For Action)
2. Audit, Risk and Compliance: Driver Certification Program – Specified Procedures Inspection Report (For Action)
3. Management Action Plan: Internal Audit Report – Changes to Select Contract Terms and Conditions (For Action)
4. Audit, Risk and Compliance: Operating Contract Reviews (For Action)
5. Audit, Risk and Compliance: Progress and Strategies to Address Toronto Transit Commission’s “High Priority” Outstanding Recommendations from the Auditor General of Toronto (For Action)
6. Audit, Risk and Compliance: Flood Risk Management (Presentation Available) (For Action)
7. Construction Act: Changes and Impact (This report contains information related to the security of the property of the municipality or local board and advice or communications that are subject to solicitor-client privilege, including communications necessary for that purpose) (For Action)

J. De Laurentiis, R. Lalonde and A. Heisey, Q.C. (Members), J. La Vita, B. Leck, S. Reed Tanaka, S. Ambrozy, M. Atlas, T. Bal, M. Ferreira, C. Finnerty, C. Leach, D. Marshall, F. Monaco, N. Pazzano, M. Piemontese, M. Verbeek, K. Lee and A. Farnsworth were present. R. Lalonde was in the Chair.

J. De Laurentiis, R. Lalonde and A. Heisey, Q.C. (Members), J. La Vita (Chief Financial Officer), B. Leck (General Counsel), F. Monaco (Chief of Infrastructure and Engineering), J. O’Grady (Chief Safety Officer), S. Reed Tanaka (Chief Capital Officer), J. Ross (Chief Operating Officer), R. Wong (Chief Vehicle Officer), S. Ambrozy (Solicitor), M. Atlas (Associate General Counsel), T. Bal (Head – Audit, Risk and Compliance), G. Buchberger (Head – Plant Maintenance), C. Leach (Director – Audit, Risk and Compliance), M. Piemontese (Head – Materials & Procurement), A. Pritchard (Head – Bus Maintenance), M. Verbeek (Director – Emergency Management), M. Ferreira (Director – Treasury Services), A. Liao (Risk Advisor), N. Pazzano (Manager, Audit, Risk & Compliance), K. Lee (Head of Commission Services) and A. Farnsworth (Coordinator – Secretariat Services) were present.

R. Lalonde was in the Chair. 

Nil

Vice-Chair Heisey moved that the Audit & Risk Management Committee approve the minutes of the meeting held on Monday, June 3, 2019.

The motion by Vice-Chair Heisey carried.

Nil

Nil

1. PricewaterhouseCoopers LLP 2018 Management Letter Follow-up Report

It is recommended that the TTC Audit & Risk Management Committee:

1. Receive the report; and
2. Approve forwarding a copy of the report to the TTC Board and then to the City Clerk for submission to the City of Toronto’s Audit Committee for information.

Approved

2. Audit, Risk and Compliance: Driver Certification Program – Specified Procedures Inspection Report

It is recommended that the TTC Audit & Risk Management Committee:

1. Receive this report for information.

Approved

3. Management Action Plan: Internal Audit Report – Changes to Select Contract Terms and Conditions

It is recommended that the TTC Audit & Risk Management Committee:

1. Receive the report for information.

Approved

4. Audit, Risk and Compliance: Operating Contract Reviews

It is recommended that the TTC Audit & Risk Management Committee:

1. Receive this report for information.

Approved

5. Audit, Risk and Compliance: Progress and Strategies to Address Toronto Transit Commission’s “High Priority” Outstanding Recommendations from the Auditor General of Toronto

It is recommended that the TTC Audit & Risk Management Committee:

1. Receive this report for information; and
2. Forward a copy of this report to the TTC Board for information and for submission to the City of Toronto Audit Committee.

Approved

6. Audit, Risk and Compliance: Flood Risk Management

Marg Verbeek, Director, Emergency Management delivered a presentation on this item.

It is recommended that the TTC Audit & Risk Management Committee:

1. Receive this report for information; and
2. Forward a copy of this report to the TTC Board for information.

Approved

7. Construction Act: Changes and Impact

It is recommended that the TTC Audit & Risk Management Committee:

1. Receive this Report and Confidential Attachment for information; and
2. Authorize that the Confidential Attachment remain confidential as it contains advice that is subject to solicitor-client privilege.

Approved

The meeting adjourned at 10:50 a.m.