Board Meeting


Meeting Info

Date:Thursday, April 02, 2009
Start Time:1:00 PM
Location:Committee Room 2, 2nd Floor, Toronto City Hall, 100 Queen Street West
Meeting No:1907
  • Agenda
  • Meeting Minutes

Toronto Transit Commission Board Members

  • Chair Adam Giambrone
  • Vice-Chair Joe Mihevc
  • Commissioner Maria Augimeri
  • Commissioner Sandra Bussin
  • Commissioner Suzan Hall
  • Commissioner Peter Milczyn
  • Commissioner Ron Moeser
  • Commissioner Anthony Perruzza
  • Commissioner Bill Saundercook

Declaration Of Interest - Municipal Conflict Of Interest Act

NIL

Minutes Of The Previous Meetings

Business Arising Out Of Minutes

NIL

Committee Of The Whole Resolution

Monday, April 27, 2009

Public Presentations

Presentations will be heard at 2:00pm. Requests to speak must be registered in writing by 12:00 Noon of day preceding meeting day.

Notices Of Motions

NIL

Motions Without Notice

NIL

Items of Which Notice has Previously Been Given

NIL

Items Deferred From Last Meeting to Permit Debate/Public Presentation

  1. Reports with Confidential Attachments (Committee of the Whole)
  2. Presentations
  3. Budget matters
  4. Procurement Authorizations
  5. Procurement Authorization Amendments
  6. Notice of Awards
  7. Service Matters
  8. NIL

  9. Other Business
  10. New Business 
  11. NIL

  12. Correspondence
  13. A correspondence summary will be distributed at the meeting.

Supplementary Agenda

  1. Staff Compensation (FOR ACTION)(This report contains advice or communications that are subject to solicitor-client privilege)

A meeting of the Toronto Transit Commission was held in Committee Room 2, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Friday April 3, 2009 commencing at 1:15 p.m.

Present - Committee of the Whole

A. Giambrone (Chair), J. Mihevc (Vice-Chair), B. Saundercook, S. Hall, P. Milczyn, S. Bussin, M. Augimeri, R. Moeser  and A. Perruzza (Commissioners), G. Webster (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), R. Cornacchia (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel), M. Roche (Chief Financial Officer), A. Smith (Chief Marketing Officer), S. Ghaly (Program Manager – Transit City), B. Ross (Director – Corporate Communications), S. MacDonald (Manager – Materials and Procurement), T. Clarke (Director – Compensation and Benefits), K. Lee (Assistant General Secretary) and F. Stanois (Coordinator – Secretariat Services) were  present.

A. Giambrone was in the Chair.

D. Dixon (Deputy General Manager – Rail) and S. Bone (Superintendent – Stations and Building Maintenance) were present for Item 2(b).

Declaration of Interest - Municipal Conflict of Interest Act

Nil

Minutes of the Previous Meeting

Commissioner Saundercook Moved That The Commission Approve The Minutes From Meeting No. 1906 And That The Chair And General Secretary Be Authorized To Sign The Same.

The Motion By Commissioner Saundercook Carried.

Business Arising Out of the Minutes

Vice-Chair Mihevc Moved That The Commission Approve A Resolution To Meet As The Committee Of The Whole At 9:00 A.M. Or Later On Monday April 27, 2009 To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The Motion By Vice-Chair Mihevc Carried.

Committee of the Whole Resolution

a)Committee of the Whole – Monday April 27, 2009

Reconvened

Nil

Public Presentations

a) Smoke-free ban at TTC bus shelters and bus stops

Marlon Greene,Youth Advisor 
City of Toronto Public Health 

Amulya Dakka 
T-DOT West Peer Leader

On Motion Of Vice-Chair Mihevc, The Commission Approved, In Principle, The Goals Of T-Dot And Requested That Staff Consult With The Appropriate Agencies And Report Back On The Feasibility Of A 9-Metre Smoke-Free Zone Around Bus Stops And Shelters.

Notice of Motions

Nil

Motions Without Notice

Nil

Items of Which Notice has Previously Been Given

Nil

Items Deferred From Last Meeting to Permit Debate/Public Presentation

NIL

  1. Reports with Confidential Attachments (Committee of the Whole)
  2. a) Retail Sales Tax Appeals – Status Update

    The Commission:

    1.Received The Confidential Information In The Confidential Attachment; And

    2.Approved That The Information In The Confidential Attachment Remains Confidential In Its Entirety As It Contains Advice Which Is Subject To Solicitor-Client Privilege.

  3. Presentations
  4. a)Award of Merit Presentation – Operator Enriquito Dela Riva,
    Customers Dr. Emer Finan and Elena Roussakova

    On October 15, 2008, at 9:35 a.m., Operator Enriquito Dela Riva was operating a streetcar when he was advised by a customer that a fellow customer was ill. The Operator stopped the streetcar and went to investigate. The Operator found a customer who appeared to be suffering from a heart attack. The Operator immediately advised CIS and returned to the customer to offer further assistance. Two other customers also immediately assisted the ill male. Elena Roussakova assisted in making the male comfortable and Dr. Emer Finan recognized the seriousness of the male’s condition and immediately began CPR. CPR was performed by Dr. Finan until the arrival of EMS who took over. Life saving efforts continued and the ill customer was transported to the hospital by EMS.

    On Behalf Of The Commission, Chair Giambrone Presented An Award Of Merit To Operator Enriquito Dela Riva, Customers Dr. Emer Finan And Elena Roussakova In Recognition Of Their Actions On October 15, 2008.

    b)Subway Station Cleanliness Improvement Update

    Dave Dixon Deputy General Manager – Rail, and Sharon Bone Superintendent – Stations and Building Maintenance gave an overhead presentation with respect to this matter.

    The Commission Received The Presentation For Information.

  5. Budget Matters
  6. a)Chief General Manager’s Report - Period 12 November 30 to December 31, 2008

    Chair Giambrone Moved That Recommendation No. 1 Be Amended To Remove The Request For The City Of Toronto To Add This Surplus To The Ttc Stabilization Reserve Fund For Future Use, So Such Recommendation Now Reads As Follows:

    1.“Approve The Offsetting Of The $0.069 Million Subsidy Shortfall For The 2008 Ttc Operating Budget With The $0.424 Million Subsidy Surplus For The 2008 Wheel-Trans Operating Budget, For A Net Subsidy Surplus Of $0.355 Million.”

    The Commission Also Approved Recommendation No. 2 As Follows:

    2. “Forward A Copy Of This Report To Each City Of Toronto Councillor For Information Noting That The Detailed Cgm’s Report Is Available Upon Request From The Office Of The General Secretary Of The Commission.”

    The Commission Approved The Report As Amended.

  7. Procurement Authorizations
  8. a)Procurement Authorization – Kipling Station East Entrance Contract F7-25

    It is recommended that the Commission authorize the construction of the Kipling Station Improvement – East Entrance and Passenger Pick Up and Drop Off (PPUDO) Project by approving:

    1.acceptance of the tender submitted by Bondfield Construction Company Limited in the amount $8,708,750.00 for Contract F7-25, Kipling Station East Entrance;
    2.additional project budget in the amount of $1.2M due to cost increase in the project 3.9 Buildings Structures, Kipling Station Improvement – East Entrance and PPUDO increasing the project budget from $10.8M to $12.0M;
    3.forwarding this report to the City via the City Budget Committee requesting additional budget and project cost approval in the amount of $1.2M for City Project CTT130-Kipling

    Station Improvement – East Entrance and PPUDO bringing the total to $12.0M, to be accommodated by an increase of $1.2 million in the Unspecified Budget Reduction for which TTC staff will subsequently identify project reductions to accommodate this increase;
    4.forwarding this report to Metrolinx and the Province and direct staff to pursue the Province for additional $6.5M for full project funding.

    Approved

    b)Procurement Authorization – Supply of Janitorial Products

    It is recommended that the Commission approve the issuance of purchase orders for the supply of janitorial products for a five year period commencing on July 1, 2009 to June 30, 2014 as follows:

    1.Mister Chemical Ltd. for the supply of General Janitorial Products in the upset limit amount of $9,300,000; and

    2.Morgan Scott for the supply of Toilet Paper and Hand Towels in the upset limit amount of $2,000,000.

    Approved

    c)Summary of Authorized Expenditures Between $1,000.000 up to $5,000,000 for the Period January 1, 2009 to January 31, 2009

    It is recommended that the Commission receive this report for information. It lists expenditures ($1,000,000 up to $5,000,000) for the period January 1, 2009 to January 31, 2009 which were approved by the Chief General Manager.

    Received

  9. Procurement Authorization Amendments
  10. a)Procurement Authorization Amendment – Supply of Orion Bus Parts

    It is recommended that the Commission approve for inventory, additional funds in the amount of $9,845,000 for the purchase order with Daimler Buses North America Limited for the supply of various Orion bus parts resulting in a revised total upset limit of $18,895,000.

    Approved

    b)Procurement Authorization Transit City Light Rail Program –
    Sheppard East LRT Consultant Services

    It is recommended that the Commission authorize an amendment to URS Canada Inc., in the upset limit amount of $4,409,832.00 so the design work can continue to progress until further Provincial funding is secured for Transit City Sheppard East LRT, Contract C02PC07884.

  11. Notice of Awards
  12. a)Notice of Award – Procurement Authorization Amendment
    – Inglis Building Flood – Mould Remediation

    It is recommended that the Commission receive the notice of award of the Chair, Vice-Chair and the Chief General Manager:

    1)The amendment of a contract to I&I Construction Ltd., in the upset limit amount of $770,000.00, resulting in a revised upset limit amount of $1,020,000.00 for the completion of the emergency flood and mould remediation and restoration work required in the Inglis Building basement; and

    2)Unbudgeted expenditures up to $1,020,000.00.

    Received

  13. Service Matters
  14. NIL
  15. Other Business
  16. a)Appointments – TTC Audit Committee

    Vice-Chair Mihevc Moved That The Current Audit Committee Membership Of Commissioners Adam Giambrone, Anthony Peruzza And Bill Saundercook Be Re-Appointed.

    The Motion By Vice-Chair Mihevc Carried

    b)TTC Corporate Policy Review – Policy 6.14.0 Visitors and Tours

    It is recommended that the Commission approve the following TTC Corporate Policy, as amended, which is attached hereto as Appendix ‘A’.

    •Policy 6.14.0 Visitors and Tours

    Approved

    c)2008 TTC Special Constable Annual Report to the Toronto Transit Commission
    and the Toronto Police Services Board

    It is recommended that the Commission:

    1)Receive the attached report for information noting that this Toronto Police Service mandated report is not a replacement, but an addition to the annual TTC Security Statistical Report; and

    2)Forward the attached report to the Toronto Police Services Board in accordance with Section 54 of the Special Constable Agreement between the Toronto Police Services Board and the Toronto Transit Commission.

    Approved

    d)Power Outage January 15 and 16, 2009 – Lessons Learned

    It is recommended that this report be received for information noting that lessons were learned and action is being taken in the following three areas:

    1)Redundancy of Utility Electrical Supply
    2)Backup Generation
    3)Loss of Radio Communication

    Received

  17. New Business
  18. NIL
  19. Correspondence
  20. C-1 Councillor A. Heaps, dated February 25, 2009 entitled “Bicycle Station – Victoria Park Subway Station Rehabilitation Project”.

    The Commission Referred The Communication To Staff For Appropriate Action.

Supplementary Agenda

Nil

All-Time Highest Ridership

The Commission received the Chief General Manager’s Report for the period ending Dec. 31, 2008. 2008 ridership was 466.7 million, a new all-time record for the TTC. The annual ridership total surpassed the previous record of 463.5 million set in 1988.

Kipling Station Construction

Commissioners approved the award of a contract worth $8.7 million for the construction of a new east entrance and passenger-pick-up-and-drop-off at Kipling subway station. The scope of work includes:

  • A new 29-vehicle pick-up-drop-off lot with a four-spot taxi stand.
  • A fully accessible automatic east entrance with an elevated tunnel connection at the east end of the TTC bus terminal.
  • Modifications to the existing bus terminal, with an additional bus bay, as well as an expansion of the bus lay-by area.

Construction is scheduled to begin mid summer.

Station Cleanliness Improvement Update

Commissioners received an update on the TTC’s plan to improve cleanliness and station appearance in the subway system. TTC staff has made changes to its heavy machine clean and hand clean operations in an effort to achieve a cleanliness audit rating of 68 per cent by the end of 2009. 
Independent quarterly audits on cleanliness in the subway system cover the cleanliness of features ranging from walls, floors, ceilings to public washrooms. 
The next update to the Commission will be in August.

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