Board Meeting


Meeting Info

Date:Tuesday, March 21, 2006
Start Time:1:00 PM
Location:Committee Room #2 (2nd Floor), City Hall – 100 Queen Street West
Meeting No:1867
  • Agenda
  • Meeting Minutes

Declaration Of Interest - Municipal Conflict Of Interest Act

Nil

Minutes Of The Previous Meetings

Business Arising Out Of Minutes

Nil

Committee Of The Whole Resolution

Deputations

  • 2:00 p.m.

Commissioners’ Correspondence

CC-1 Bill Mauro, MPP Thunder Bay-Atikokan

CC-2 Paul Pugh, President CAW Local 1075

CC-3  Toronto Star Article – March 11, 2006

Items Deferred From Last Meeting To Permit Debate/Public Presentations

    Presentations

  1. New Subway Train – Interior Layout Design
  2. Budget Matters

  3. Chief General Manager’s Report – Period 12 (November 27 to December 31, 2005)
  4. Procurement Matters

  5. Consulting Engineering Services Precast Concrete Tunnel Liner Rehabilitation Investigation of Thin-Spray Liners Contract G85-179 Purchase Order Amendment #3
  6. Procurement Authorization – Provision of Advertising Agency Services for Production and Development of Customer Information Materials
  7. Procurement Authorization – Supply of Ethylene Glycol and Methyl Alcohol for Five Year Period
  8. Procurement Authorization - Supply of Recaro Parts
  9. Procurement Authorization – Supply Replacement Battery Sets for the ALRV Streetcar Fleet
  10. Procurement Authorization – Supply and Disposal of Rectifier Transformers – Finch Substation
  11. Procurement Authorization – Supply, Installation, Disposal and Replacement of Glass and Glass Hardware at Various Commission Locations
  12. Procurement Authorization – Pick-Up and Disposal of Waste Oil for Recycling
  13. Procurement Authorization – Disposal of Hazardous Liquid Waste
  14. Procurement Authorization – Replacement of Subway Station Breakers
  15. Purchase Order Amendment Authority for the Purchasing Card Program
  16. Purchase Order Amendment Authorization for Rental Contract – Non-Revenue Vehicles
  17. Purchase of Aeroquip Parts
  18. Purchase of Ingersoll-Rand Parts
  19. Purchase of Switch Lock Box Parts
  20. Purchase of Various Bus Parts
  21. Summary of Authorized Expenditures between $100,000 to $200,000 for the Period January 1, 2006 to January 31, 2006
  22. Notice of Award - Procurement Authorization – Purchase Order Amendment – Supply of Bio-Diesel Fuel
  23. Other Business

  24. TTC Corporate Policy Review Policy 11.9.3 Recognition for Non-Employees
  25. Request for Travel Approval – Joint APTA/UITP International Light Rail Conference – St. Louis, Missouri – April 9 -11, 2006
  26. Sale of Surplus Property – 1400 Avenue Road (Otter Loop)
  27. Kennedy North Service Road Commuter Parking Lot – Review of Impact of Pricing Change
  28. Staff Response to Commission Inquiry
  29. Correspondence
  30. New Business

A meeting of the Toronto Transit Commission was held in Committee Room 2, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Wednesday, March 22, 2006 commencing at 1:05 p.m.

Present - Committee of the Whole

H. Moscoe (Chair), A. Giambrone (Vice-Chair), J. Mihevc, B. Saundercook, P. Li Preti, S. Bussin,  B. Ashton, G. De Baeremaeker and M. Grimes (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), T. Andrews (Chief Special Constable), S. Blakey (Executive Director, Human Resources), A. Smith (Acting Chief Marketing Officer), M. Stambler (Manager – Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

B. Agnew-Iler, Mayor’s Office was present.

S. Savona, Vice-Chair, TTC Advisory Committee on Accessible Transportation

P. Jacobsen, Chief Executive Officer, Greater Vancouver Transportation Authority was present to give a presentation on the history of Trans Link  and the advantages and disadvantages of its current governance model.

C. Heald, Project Manager, Rail Vehicles and R. Cornacchia, Deputy General Manager, Subway Operations were present for Item No. 1.

Declaration of Interest - Municipal Conflict of Interest Act

Nil

Minutes of the Previous Meeting

Commissioner Grimes Moved That The Commission Approve The Minutes From Meeting No. 1866, And That The Chair And General Secretary Be Authorized To Sign The Same.

The Motion By Commissioner Grimes Carried.

Business Arising Out of the Minutes

Item #17a) – Creation of Greater Toronto Transit Authority

In response to a request at the last meeting, R. Ducharme, Chief General Manager advised that  P. Jacobsen, Chief Executive Officer, Greater Vancouver Transportation Authority was present to share with the Commission her observations regarding integrated transportation authorities and specifically her experience as CEO of the Greater Vancouver Transportation Authority.

P. Jacobsen then gave a PowerPoint presentation entitled, “Integrated Transportation.”

The Commission Received The Presentation For Information.

Commissioner Ashton Moved:

1. That The Commission Establish A Greater Toronto Transportation Authority Implementation Review Committee.

2. That The Toronto Transit Commission Request The City Of Toronto To Prepare A Comprehensive Strategic Integrated Transportation Plan For The City Of Toronto Embracing All Elements Of People And Goods Movements.

The Motions By Commissioner Ashton Carried.

Committee Of The Whole Resolution

Vice-Chair Giambrone Moved That The Commission Meet As The Committee Of The Whole On Wednesday, April 19, 2006 AT 10:00 A.M., Or Later, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The Motion By Vice-Chair Giambrone Carried.

Committee of the whole resolution

Nil

Deputations

a) Report No. 25c) - Urban Transit Design – Purchase of Buses

Peter McLeod

The Commission Received The Deputation.

(See Report No. 25C) For Minute)

b) Noise Problem – Bloor Subway (Vicinity of Islington Station)

Jesse Tomlin
Chair, Kingsway on the Park Association
(Submitted communication)

The Commission Received The Deputation.

Chair Moscoe Moved That The Matter Be Referred To Staff For Report On Possible Solutions To The Noise Problem, And That The Deputant Be Invited To Attend The Meeting When The Staff Report Is Submitted.

The Motion By Chair Moscoe Carried.

c) Report No. 1 – New Subway Train – Interior Layout Design

Councillor Denzil Minnan-Wong
City of Toronto

David Fisher

The Commission Received The Deputations.

(See Report No. 1 For Minute)

Commissioners Correspondence

C-1 Chair Moscoe submitted a communication dated February 22, 2006 from Bill Mauro, MPP Thunder Bay-Atikokan with respect to TTC use of Bombardier’s Thunder Bay plant for the manufacture of subway cars.

The Commission Received The Communication For Information.

C-2 Chair Moscoe submitted a communication dated February 16, 2006 from Paul Pugh, President CAW Local 1075 with respect to TTC use of Bombardier’s Thunder Bay plant for the manufacture of subway cars.

The Commission Received The Communication For Information.

C-3 Chair Moscoe submitted a Toronto Star article dated March 11, 2006 regarding condominium buyers at 20 Gothic receiving a free TTC Metropass from the project developer for a period of one year.

The Commission Received The Toronto Star Article For Information.

C-4 Commissioner Saundercook submitted a communication dated March 3, 2006 advising of his resignation from the TTC Pizzazz Committee, effective immediately.

The Commission Received The Communication For Information.

Commissioner Saundercook Also Gave Notice With Respect To The Following Motion:

“That The Pizzazz Fund Be Suspended Until The Program Can Be Reconsidered At The Next Commission Meeting.”

Presentations

1. New Subway Train – Interior Layout Design

The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “New Subway Train – Interior Layout Design.”

C. Heald, Project Manager, Rail Vehicles also gave a PowerPoint presentation with respect to this matter.

The Commission Received The Memorandum And Presentation For Information.

Chair Moscoe Moved That Staff Be Requested To Survey Our Customers As To What Improvements They Would Like To See In The Current T1 Car As Well As A Walk Through Model Car And, If Necessary, Build A Mock-Up Based On The Results Of The Survey.

The Motion By Chair Moscoe Carried.

Commissioner Ashton Moved That If A Decision Is Reached To Proceed With A Mock-Up It Also Be Displayed At The People In Motion Show.

The Motion By Commissioner Ashton Carried.

Budget Matters

2. Chief General Manager’s Report Period 12 – November 27 to December 31, 2005

It is recommended that the Commission:

1. receive for information the attached Chief General Manager’s (CGM’s) report covering the period November 27 to December 31, 2005.

2. approve that the 2005 TTC Operating Budget surplus, provisionally determined as $11.9 million, and the Wheel-Trans Operating Budget surplus, provisionally determined as $517,000, be placed into the TTC Stabilization Reserve Fund to be used in 2006 for the TTC Operating Budget shortfall; and

3. forward a copy of this report to each City Councillor for information (noting that the detailed CGM’s report is available on request from the Office of the General Secretary of the Commission).

Approved

Procurement Matters

3. Consulting Engineering Services Precast Concrete Tunnel Liner Rehabilitation Investigation of Thin-Spray-On  Liners Contract G85-179 Purchase Order Amendment #3

It is recommended that the Commission approve the issuance of a purchase order amendment for the total amount of $209,824.46 to K.Y. Lo Inc. for Contract G85-179 Consulting Engineering Services – Precast Concrete Tunnel Liner – Investigation of Thin-Spray-On Liners.

Approved

4. Procurement Authorization – Provision of Advertising Agency Services for Production and Development of Customer Information Materials

It is recommended that the Commission approve the issuance of a purchase order for the creation and production of customer information advertising material for a two-year term from April 1, 2006 to March 31, 2008 to Axmith McIntyre Wicht Ltd. in the total two year upset limit amount of $1,940,000 as the service provider.

Approved

5. Procurement Authorization – Supply of Ethylene Glycol and Methyl Alcohol for a Five Year Period

It is recommended that the Commission approve the issuance of purchase orders to the following companies for the period of April 1, 2006 to March 31, 2011:

a) Vulsay Industries Ltd. for the supply of Ethylene Glycol (engine coolant antifreeze) in the upset limit of $2,045,000; and

b) Ultraclear Engine Fluids for the supply of Methyl Alcohol (windshield washer) in the upset limit of $566,000.

Approved

6. Procurement Authorization – Supply of Recaro Parts

It is recommended that the Commission authorize the award of an inventory supply contract for the supply of various Recaro seat parts to Recaro North America for the period March 23, 2006 to June 26, 2007 in the total upset limit amount of $585,000 U.S. including applicable taxes.

Approved

7. Procurement Authorization – Supply Replacement Battery Sets for the ALRV Streetcar Fleet

It is recommended that the Commission authorize the award of a two-year contract to Saft America Inc. for 50 sets of replacement batteries for the ALRV Streetcar fleet in the amount of $652,807.00 U.S. (approximately $765,000 CDN).

Approved

8. Procurement Authorization – Supply and Disposal of Rectifier Transformers – Finch Substation

It is recommended that the Commission authorize the award of a contract to The State Group Inc. (State) in the amount of $309,988.00, for the supply of two new rectifier transformers and a new oil containment system, including disposal of the old existing rectifier transformers, on the basis of the lowest tendered and evaluated price.

Approved

9. Procurement Authorization – Supply, Installation, Disposal and Replacement of Glass and Glass Hardware at Various Commission Locations

It is recommended that the Commission authorize the award of a contract to Sudden Impact Glass Services, in the total upset limit of $800,000 for the supply, installation, disposal and replacement of glass and glass hardware at various Commission locations, for the period of April 18, 2006 to April 1, 2009.

Approved

10. Procurement Authorization – Pick-Up and Disposal of Waste Oil for Recycling

It is recommended that the Commission authorize the award of a contract to Clarkway Construction Company Ltd. (Clarkway) for pick-up and disposal of waste oil for recycling with estimated revenues of $621,000 over a three-year period from April 10, 2006 to April 11, 2009.

Approved

Chair Moscoe Moved That Staff Be Requested To Explore Other Products That The TTC May Have Capacity To Raise Funds From.

The Motion By Chair Moscoe Carried.

11. Procurement Authorization – Disposal of Hazardous Liquid Waste

It is recommended that the Commission authorize the award of a contract to Quantex Technologies Inc. in the total upset limit of $1,132,000 for disposal of hazardous liquid waste from various Commission facilities, for approximately a three-year period from April 18, 2006 to April 1, 2009.

Approved

12. Procurement Authorization – Replacement of Subway  Station Breakers

It is recommended that the Commission authorize the acceptance of the tender submitted by Schneider Canada Inc. (Schneider) and award of contract in the amount of $707,094.00 for the supply and installation of 12 new main power breakers combined with six new complete automatic transfer schemes, 12 new secondary breakers and one branch breaker for the years 2006 and 2007.

Approved

13. Purchase Order Amendment Authority for the Purchasing Card Program

It is recommended that the Commission approve the issuance of a Purchase Order Amendment to U.S. Bank National Association Canada for the Purchasing Card program to increase the total contract amount by $495,000 increasing the total upset limit amount to $3,395,000 and extending the contract expiry date from March 31, 2006 to September 30, 2006.

Approved

14. Purchase Order Amendment Authorization for Rental Contract – Non-Revenue Vehicles

It is recommended that the Commission authorize amendment #3 for an additional $110,000.00 to Somerville National Leasing & Rentals Ltd. / Somerville Auto Ltd. (Somerville) for a total revised upset limit amount of $390,000.00 to contract C32PY04904 for the supply of Rental Non-Revenue Vehicles for the contract term March 1, 2005 to February 28, 2006.

Approved

15. Purchase of Aeroquip Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various Aeroquip parts to the following companies for the period from April 2006 to April 2009:

- Orion Bus Industries Ltd. for $231,000 including applicable taxes.

- Hose Hardware Inc. for $61,000 including applicable taxes.

- Industrial Hose & Hydraulics Ltd. for $24,000 including applicable taxes.

- DJ Industrial Sales for $16,000 including applicable taxes.

- MCI Service Parts for $1,200 including applicable taxes.

Approved

16. Purchase of Ingersoll-Rand Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various Ingersoll-Rand parts to the following companies for the period from March 2006 to March 2009:

- Ingersoll-Rand Canada Incorporated for $1,550,000 including applicable taxes.

- MCI Service Parts Company for $555,000 including applicable taxes.

- Neopart for $71,000 including applicable taxes.

Approved

17. Purchase of Switch Lock Box Parts

It is recommended that the Commission authorize the award of a five-year inventory supply contract for the supply of various switch lock box parts to Niagara Track and Castings Incorporated for the period from April 2006 to April 2011 for an upset limit of $695,000 including applicable taxes.

Approved

18. Purchase of Various Bus Parts

It is recommended that the Commission authorize for inventory, additional authority in the amount of $229,000 to Freightliner Mid-Ontario Limited for the additional supply of various bus parts for the period ending January 2008 resulting in revised upset limits of $338,600.

Approved

19. Summary of Authorized Expenditures between $100,000 to $200,000 for the Period January 1, 2006 to January 31, 2006

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period January 1, 2006 to January 31, 2006, which were approved by Senior Management.

Received

20. Notice of Award – Procurement Authorization  Purchase Order Amendment – Supply of Bio-Diesel Fuel

The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “Notice of Award – Procurement Authorization – Purchase Order Amendment – Supply of Bio-Diesel Fuel.”

The Commission Received The Memorandum For Information.

20a. Notice of Award – Procurement Authorization Purchase Order Amendment – Supply of Bio-Fuel

It is recommended that the Commission receive the notice of award of Chair Moscoe, Commissioner Li Preti and the Chief General Manager authorizing the issuance of amendments to:

1. The contract with Suncor Energy Products Inc. (Suncor) for the supply of No. 1 Low Sulphur/Ultra Low Sulphur Diesel Fuel to add the supply of Bio-Fuel commencing April 30, 2006 in the amount of $6,400,000 increasing the total contract upset limit amount to $114,400,000 for the period April 1, 2006 to December 31, 2007; and

2. The contract with Canada Clean Fuels for the supply of Bio-Fuel in the amount of $140,000 increasing the total contract upset limit amount to $1,670,000 and extending the contract from March 31, 2006 to April 30, 2006.

Received

Other Business

21. TTC Corporate Policy Review – Policy 11.9.3 Recognition for Non-Employees

It is recommended that the Commission approve the following TTC Corporate Policy 11.9.3 Recognition for Non-Employees, which is attached hereto as Appendix “A”.

Approved

22. Request for Travel Approval – Joint APTA/UITP International Light Rail Conference – St. Louis,  Missouri – April 9 – 11, 2006

It is recommended that the Commission approve a travel request for Commissioner Saundercook and Commissioner Grimes to attend the Joint APTA/UITP International Light Rail Conference scheduled for April 9 – 11, 2006 in St. Louis, Missouri.

Approved

Chair Moscoe Moved That The Following Travel Requests Also Be Approved:

Commissioner Mihevc 

- Joint Apta/Uitp International Light Rail Conference 
– St. Louis, Missouri 
– April 9 – 11, 2006

- Cuta Annual Meeting, Saskatoon, Saskatchewan – May 27-31, 2006.

Commissioner Li Preti 

- Joint Apta/Uitp International Light Rail Conference – St. Louis, Missouri – April 9 – 11, 2006.

Chair Moscoe  

- Meeting With Representatives Of CUTA And FCM In Ottawa, March 23, 2006.

The Motion By Chair Moscoe Carried.

23. Sale of Surplus Property – 1400 Avenue Road (Otter Loop)

It is recommended that the Commission:

1. Approve staff’s rejection of the Offer to Purchase 1400 Avenue (Otter Loop) for $250,000 received January 24, 2006 from Fovere Investments Inc.; and

2. Authorize staff to offer Otter Loop to the City of Toronto for use as open green space by the City of Toronto’s Parks and Recreation Department for a nominal sum with all maintenance by City staff at no cost to the Commission.

Approved

24. Kennedy North Service Road Commuter Parking Lot – Review of Impact of Pricing Change

It is recommended that the Commission receive this report for information.

Received

25. Staff Response to Commission Inquiry

a) Google Transit Trip Planner

The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Google Transit Trip Planner.”

The Commission Received The Memorandum For Information.

Vice-Chair Giambrone Moved:

1. That The Commission Support, In Principle, The Creation Of A Web Based Trip Planner.

2. That Staff Be Requested To Report Back On Process And Timelines Of How The System Could Be Designed And Operated And What Outside Resources Will Need To Be Procured To Complete The Project.

3. That Staff Be Requested To Develop A Detailed Development Budget And Estimate On On-Going Operating Costs.

4. That Staff Be Requested To Report Back On Other Transit Properties Using Web Based Trip Planners, Including Vancouver, Montreal And Mississauga, With Such Report To Also Include Statistical Information On Usage.

5. That Staff Be Requested To Report On The Implications Of Providing Relevant Information To Google To Allow Google Transit To Incorporate Toronto’s Transit Network Into Its Online System.

6. That The Chief General Manager Write To All Other Transit Organizations In The GTA Including Go Transit And Other Inter-City Bus Providers To Express The TTC’S Intent To Participate In THIS Initiative, And To Encourage Them To Contact Google Transit For The Same Purposes.

The Motions By Vice-Chair Giambrone Carried.

Commissioner Aston Moved:

1. That Staff Be Requested To Communicate With The City Of Toronto With Respect To Opportunities For Linkage To 311.

3. That Staff Be Requested To Review Revenue Generating Opportunities With Respect To Proprietary Information.

The Motions By Commissioner Ashton Carried.

b) French Emergency Signs on Buses

The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – French Emergency Signs on Buses.”

The Commission Received The Memorandum For Information.

c) Urban Transit Design – Purchase of Buses

The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Urban Transit Design – Purchase of Buses.”

The Commission Received The Memorandum For Information.

Vice-Chair Giambrone Moved That Staff Report Back To The Commission By June 2006 On Best Practices Of Transit Systems Worldwide In Process And Evaluation For Incorporating Design Standards Into Major Purchases, Including The Creation Of A Specific Position And/Or An Office Of Design Standards For The Purposes Of Design Development, Review, Advocacy And Coordination.  The Best Practices Review Should Include, But Not Be Limited To, The Cities Of Barcelona, London, Stockholm, Amsterdam And Seattle.

The Motion By Vice-Chair Giambrone Carried.

Chair Moscoe Moved That The TTC Undertake A Consumer Opinion Survey Of Our Customers To Determine Changes That Customers Would Like Implemented To Make The New Low Floor Buses More Customer Friendly.

The Motion By Chair Moscoe Carried.

d) Feasibility of the Shared Use of Lakeshore Garage for Conventional and Wheel-Trans Buses

The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry: Feasibility of the Shared Use of Lakeshore Garage for Conventional and Wheel-Trans Buses.”

The Commission Received The Memorandum For Information.

e) Feasibility of Implementing a Message to Assist With the Issue of Overcrowding

The Commission had before it a memorandum dated March 22, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Feasibility of Implementing a Message to Assist with the Issue of Overcrowding.”

The Commission Received The Memorandum For Information.

Staff Response to Commission Inquiries

Nil

Correspondence

Nil

New Business

a) Stop the Violence Campaign

Commissioner Grimes Moved:

Whereas: The Stop The Violence Campaign Launched In August 2005 Encourages Grassroots Support, Corporate Sponsorship And The Active Participation Of Communities, Schools And Government;

Whereas: To Further Address The Ongoing Violence, Stop The Violence Is Organizing The First Annual Stop The Violence Walk To Promote Further Solutions Through Their Multi-Faceted Plan To Bring Awareness, Mentorship And Education To The People Of Toronto; And

Whereas: The Event Will Be Held At Nathan Phillips Square On Fathers Day, June 18; And
 
Now Therefore

Be It Resolved: That The TTC Commission Should Direct TTC Staff To Have A Meeting With The Steering Committee Of The Stop The Violence Walk To Discuss Possible Promotional Opportunities To Support The Ongoing Efforts Of The Stop The Violence Campaign.

The Motion By Commissioner Grimes Carried.

b) Scarlett Road Underpass

Vice-Chair Giambrone Moved That Staff Be Requested To Work With The Local Councillor And The Vice-Chair To Bring Forward A Motion To City Council Concerning This Matter.

The Motion By Vice-Chair Giambrone Carried.

The meeting adjourned at 4:10 p.m.

Supplementary Agenda

Nil

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