Board Meeting


Meeting Info

Date:Tuesday, January 24, 2006
Start Time:1:00 PM
Location:Committee Room #2 (2nd Floor), City Hall – 100 Queen Street West
Meeting No:1864
  • Agenda
  • Meeting Minutes

Declaration Of Interest - Municipal Conflict Of Interest Act

Nil

Minutes Of The Previous Meetings

Business Arising Out Of Minutes

Nil

Committee Of The Whole Resolution

Deputations

2:00 p.m.

Commissioners’ Correspondence

Nil

Items Deferred From Last Meeting to Permit Debate/Public Presentation

    Presentations

  1. Special Constable Deployment Review
  2. Improving Cleanliness
  3. Maintaining Commission Standards for Acceptable Levels of Crowding in 2006
  4. New Subway Car – Progress Update
  5. Budget Matters

  6. 2006 Operating Budget Status Update
  7. Chief General Manager’s Period - Chief General Manager’s Report – Periods 10 and 11
  8. Post Secondary Discount Program (presentation available)
  9. Lift 9:30 a.m. Day Pass Restriction (presentation available)
  10. Procurement Matters

  11. Procurement Authorization Project Management Contract G85-211 
  12. Procurement Authorization Greenwood Carhouse – Wheel Spinning Facility Contract GR1-23
  13. Procurement Authorization Contract No. G85-212 Geotechnical and Geo-Environmental Engineering Services Triennial Contract
  14. Procurement Authorization Construction Management Contract G85-213 
  15. Procurement Authorization Proposal No. P11PC05871 Triennial – Electrical Consultant Services
  16. Procurement Authorization Amendment: The Supply of Integrated Computer Hardware, Software and Services
  17. Procurement Authorization for the Supply of Union Made Uniform Shirts 
  18. Procurement Authorization – Rectifier Transformers Bedford Station Purchase Order No. C31PK05730 Contract Change
  19. Procurement Authorization – Environmental Assessments for Transit Projects in the Eastern Waterfront – Proposal No. P02PC05910 
  20. Purchase Order Amendment Authority for the Supply of Miscellaneous Hardware
  21. Purchase Order Amendment – City of Toronto Restoration to Sidewalk/Curb as the Result of TTC Pole Installation/Removal 
  22. Spadina Subway Extension Downsview to Steeles Avenue Interim Funding
  23. Purchase of National Electrical Carbon Parts
  24. Purchase of Carbone of America Parts
  25. Purchase of 100 LB Rail 
  26. Purchase of Carbon Brush Parts 
  27. Purchase of Knorr Parts
  28. Purchase of Weatherhead Parts 
  29. Purchase Order Amendment Authorization Contract – G80-14A – Fibre Optic Nodes
  30. Purchase Order Amendment Authority – Supply of Precast Concrete Track Beams
  31. Summary of Authorized Expenditures Between $100,000 to $200,000 for the Period November 1, 2005 to November 30, 2005 
  32. Other Business

  33. Leasing of 1910 Yonge Street
  34. Appointment of Members to the Advisory Committee on Accessible Transportation
  35. 3Sale of Decommissioned Buses
  36. Contract Cost-Guarantee Dates for CLRV Life Extension Program
  37. Request for Travel Approval – IRSE “Aspect 2006” Railway Signalling Conference
  38. Outstanding Commission Items 
  39. TTC Corporate Policy Review Policy 13.8.3  Corporate Travel (deferred from Dec. 16/05)
  40. TTC Corporate Policy Review Policy 13.1.4 Personal Automobile Use (deferred from Dec. 16/05)
  41. Bus-Only Lanes, Downsview Station to York University – Verbal Update
  42. Staff Response to Commission Inquiry
    • Spadina Subway Extension Environmental Assessment Study
    • Concerns Raised by Toronto Pedestrian Committee
    • Accessible Transit Service in North-West Toronto
    • Station Names on Spadina Subway Extension
  43. Correspondence
  44. New Business

A meeting of the Toronto Transit Commission was held in Committee Room 2, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Wednesday, January 25, 2006 commencing at 1:10 p.m.

Present - Committee of the Whole

H. Moscoe (Chair), A. Giambrone (Vice-Chair), J. Mihevc, P. Li Preti, B. Saundercook, S. Bussin, B. Ashton, G. De Baeremaeker and M. Grimes (Commissioners), R. Ducharme (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), G. Webster (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), L. Hilborn (Deputy General Manager - Corporate), B. Leck (General Counsel), A. Chocorlan (Manager - Materials & Procurement), M. Roche (Chief Financial Officer), T. Andrews (Chief Special Constable), S. Blakey (Executive Director, Human Resources), A. Smith (Acting Chief Marketing Officer), M. Stambler (Manager – Service Planning), W. Buffett (Assistant General Secretary) and F. Stanois (Co-ordinator - Secretariat Services) were present.

H. Moscoe was in the Chair.

B. Castor, Chair, H. Wax, Vice-Chair & B. Hipfner, Vice-Chair, TTC’s Advisory Committee on Accessible Transportation.

D. Leger, General Superintendent, Plant Maintenance was present for Item #2.

C. Heald, Project Manager, Rail Vehicles was present for Item #4.

Prior to proceeding with the agenda, M. Roschlau, President and Chief Executive Officer, CUTA advised that during the recent Fall Conference and Trans Expo, the Canadian Urban Transit Association presented its Employee Recognition Awards in various categories.  The TTC was recognized for two of the aforementioned awards. He then made the following presentations:

Act of Heroism  - Bruce Bibby, Monika Abreau, and Anthony Coluccio from Russell Carhouse for their assistance in evacuating residents from a burning building.

Outstanding Volunteerism - Kathy Wyeth, Paul McLaughlin, Marilyn Bolton, Peter Sommerville, Mary Cuckovic, Bill Demets, Paul Macedo, Nancy Whitford, Gary Webster - 2005 TTC United Way Campaign Team. 

Declaration of Interest - Municipal Conflict of Interest Act

Chair Moscoe declared an interest with respect to Item No. 13 entitled, “Procurement Authorization Proposal No. P11PC05871 Triennial – Electrical Consultant Services”, as his brother owns one of the companies listed in the report.  Chair Moscoe took no part in the discussion or decision made by the Commission concerning this matter.

Minutes of the Previous Meeting

Commissioner grimes moved that the commission approve the minutes from meeting no. 1863, and that the chair and general secretary be authorized to sign the same.

The Motion By Commissioner Grimes Carried.

Business Arising Out of the Minutes

Nil

Committee of the whole resolution

Commissioner Mihevc Moved That The Commission Meet As The Committee Of The Whole On Wednesday, February 22, 2006 AT 9:30 A.M., Or Later, To Deal With Litigation Or Potential Litigation Matters, Labour Relations Or Employee Negotiations And To Receive Advice Which Is Subject To Solicitor-Client Privilege.

The Motion By Commissioner Mihevc Carried.

Deputations

a) Item No. 40 -  C-1 - Sale of Otter Bus Loop

Councillor Karen Stintz
City of Toronto

The Commission Received The Deputation.

(Also see item no. 40 – c-1 for minute)

b) Item No. 3 – Maintaining Commission Standards for Acceptable Levels of Crowding in 2006 and Item No. 5 – 2006 Budget Status Update

Steve Munro

The Commission Received The Deputation.

(see item nos. 3 & 5 for minute)

c)Item No. 38 – Bus Only Lanes, Downsview Station to York University

Bud Purves
President
York University Development Corporation
(Submitted communication)

The commission received the deputation.

(See Item No. 38 For Minute)

d) Item No. 39a) – Spadina Subway Extension Environmental Assessment Study

Stephen D’Agostino
Thomson Rogers

The commission received the deputation.

(See Item No. 39A) For Minute)

e) Item No. 7 – Post Secondary Discount Program

Adam Chaleff-Freudenthaler
Toronto Youth Cabinet

Vanessa Archer
Student Association of George Brown College
Nora Loreto
Ryerson Students’ Union

Shamini Selvratnam
York Federation of Students

The Commission Received The Deputations.

(See Item No. 7 For Minute)

f) Item No. 39b) – Concerns Raised by Toronto Pedestrian Committee

Helen Riley

The Commission Received The Deputation.

(See Item No. 39b) For Minute)

g) Item No. 2 – Improving Cleanliness

Bob Kinnear
President
Amalgamated Transit Union, Local 113

The Commission Received The Deputation.

(See Item No. 2 For Minute)

Commissioners Correspondence

Nil

Presentations

1. Special Constable Deployment Review

The Commission had before it a memorandum dated January 25, 2006 from R. Ducharme, Chief General Manager entitled, “Commission Meeting – Presentation Re Special Constable Deployment Review.”

T. Andrews, Chief Special Constable also gave a PowerPoint presentation with respect to this matter.

The Commission Received The Memorandum And Presentation For Information.

Commissioner Grimes Moved That The Commission Approve The Recommendations Contained In The Presentation.

Chair Moscoe Moved The Following Amendment:

1. That The Commission Approve The Hiring Of 11 Special Constables;

2. That Staff Enter Into Discussions With The Toronto Police Service To See If Arrangements Can Be Made To Provide The Additional 10 Special Constables Requested Through The Use Of Police Cadet Trainees; And

3. That Staff Be Requested To Report Back To The Commission On The Results Of The Discussions With The Toronto Police Service.

Vice-Chair Giambrone Called For A Vote On Chair Moscoe’s Amendment.

The Motion By Chair Moscoe Carried.

The Commission Approved The Staff Recommendations, As Amended.

Commissioner De Baeremaeker Moved That Staff Be Requested To Consult With Toronto Police Service And Report Back To The Commission On The Potential Use Of Tasers And Firearms By TTC Special Constables.

The Motion By Commissioner De Baeremaeker Carried.

Commissioner Saundercook Moved That The Chief General Manager Be Requested To Report Back At The Next Meeting On The Appropriate Timeline For Implementation Of The Staff Recommendations.

The Motion By Commissioner Saundercook Carried.

2. Improving Cleanliness

The Commission had before it a memorandum dated January 25, 2006 from R. Ducharme, Chief General Manager entitled, “Presentation – Improving Cleanliness.”

D. Leger, General Superintendent, Plant Maintenance also gave an overhead slide presentation with respect to this matter.

The Commission Received The Memorandum And Presentation For Information.

Chair Moscoe Moved That The Commission Approve The Staff Plan And Retention Of The 29 Cleaning Positions, With Deployment To Be Determined After Further Discussions With Staff On The Issue Of Priorities.

The Motion By Chair Moscoe Carried.

Commissioner Saundercook Moved That Staff Be Requested To Reassess And Report Back On The Fee Paid By Producers Of The Free Subway Newspapers.

The Motion By Commissioner Saundercook Carried.

(Also See Deputation G) For Minute)

3. Maintaining Commission Standards for Acceptable Levels of Crowding in 2006

The Commission had before it a memorandum dated January 25, 2006 from R. Ducharme, Chief General Manager entitled, “Presentation – Maintaining Commission Standards for Acceptable Levels of Crowding in 2006.”

M. Stambler, Manager, Service Planning also gave a PowerPoint presentation with respect to this matter.

The Commission Received The Memorandum And Presentation For Information.

Commissioner Saundercook Moved That Staff Be Requested To Report Back On The Feasibility Of Implementing A Message On Vehicles To Assist With The Issue Of Overcrowding.

The Motion By Commissioner Saundercook Carried.

Commissioner Mihevc Moved:

1. That Overcrowding Not Be Pursued As A Budget Option To Save Money.

2. That Staff Be Requested To Initiate Service Planning To Avoid Overcrowding.

3. That Staff Be Requested To Report On An Accelerated Capital Program For The Purchase Of Additional Buses To Achieve Ridership Growth Objectives.

The Motions By Commissioner Mihevc Carried.

Vice-Chair Giambrone Moved That The Commission Reaffirm Its Commitment To Current Standards For Acceptable Levels Of Crowding And The Ridership Growth Strategy.

The Motion By Vice-Chair Giambrone Carried.

Chair Moscoe Moved That The Brief Submitted By Mr. Munro Be Referred To Staff For Consideration And Report Back To The Commission.

The Motion By Chair Moscoe Carried.

(Also See Deputation B) For Minute)

4. New Subway Car – Progress Update

The Commission had before it a memorandum dated January 25, 2006 from R. Ducharme, Chief General Manager entitled, “New Subway Car – Progress Update.”

C. Heald, Project Manager, Rail Vehicles also gave a PowerPoint presentation with respect to this matter.

The Commission Received The Memorandum And Presentation For Information.

The Commission Also Agreed That The “Name The Train” Contest Should Be A Public Contest.

Budget Matters

5. 2006 Operating Budget Status Update

The Commission had before it a memorandum dated January 25, 2006 from R. Ducharme, Chief General Manager entitled, “Status – TTC 2006 Operating Budget Update.”

V. Rodo, General Manager – Executive & General Secretary gave an overhead slide presentation with respect to the 2006 TTC Operating Budget.

The Commission Received The Memorandum And Presentation For Information.

Commissioner Mihevc Moved That The Commission Accept The Cuts And Efficiencies That Have Been Found, And Request Staff To Come Forward With Further Options That Can Contribute To The $13.1 Million Gap That Currently Exists.

The Motion By Commissioner Mihevc Carried.

V. Rodo, General Manager – Executive & General Secretary also gave an overhead slide presentation with respect to the 2006 Wheel-Trans Operating Budget.

The Commission Received The Presentation For Information.
COMMISSIONER MIHEVC MOVED THAT THE COMMISSION ACCEPT THE CUTS AND EFFICIENCIES THAT HAVE BEEN FOUND, AND REQUEST STAFF TO COME FORWARD WITH FURTHER OPTIONS THAT CAN CONTRIBUTE TO THE $5.1 MILLION GAP THAT CURRENTLY EXISTS.

THE MOTION BY COMMISSIONER MIHEVC CARRIED.

(ALSO SEE DEPUTATION B) FOR MINUTE)
 
6. Chief General Manager’s Report - Periods 10 & 11 – October 2 to November 28, 2005

It is recommended that the Commission:

1. receive for information the attached Executive Summary of the Chief General Manager’s (CGM’s) report covering the period October 2 to November 28, 2005;

2. approve that the 2005 TTC Operating Budget surplus, currently estimated at $8.1 million, be placed into the TTC Stabilization Reserve Fund to be used in 2006 for the TTC Operating Budget shortfall; and

3. forward a copy of this cover report and the Executive Summary to each City Councillor for information (noting that the detailed CGM’s report is available on request from the Office of the General Secretary of the Commission).

Approved

7. Post Secondary Discount Program

The Commission had before it a memorandum dated January 25, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Post Secondary Discount Program.”

The Commission Approved The Recommendation Contained In The Memorandum, As Listed Below:

“Based On The Analysis Conducted To Date, The Issues That Remain Outstanding And The Significant Problems Accommodating The Potential Ridership Impact Resulting From The Implementation Of A U-Pass Program Within 2006 Service Resources, Staff Recommends The Following:

• The Commission Continue To Support Staff In Their Ongoing Discussion With Post-Secondary Institutions With The Ultimate Objective Of Implementing The Program In 2007. The Date Of Implementation For A U-Pass Program Cannot Be Finalized Until The TTC Receives Pre-Approval For Expenditures To Be Incurred In 2006 Related To The Start Of The Program In 2007. Resource Requirements (Staff And Vehicles) Which Directly Impact The Start Date In 2007, Are Dependant Upon The Number And Location Of Institutions That Will Be Participating In The U-Pass Program.  The Size/Impact Of The U-Pass Program Cannot Be Determined with certainty until The Proposed Program Is Brought Forward To The Student Body At Each Institution For A Referendum Vote Planned For March 2006; and

• The Commission Approve The Policy Framework Detailed In This Response To Guide On-Going Discussions/Negotiations With The Post-Secondary Institutions.

Chair Moscoe Moved That Staff Be Requested To Enter Into Discussions With York Region, Mississauga And Go Transit To See If A Parallel Program Could Be Established For Those Systems.

The Motion By Chair Moscoe Carried.

(Also See Deputation E) For Minute)

8. Lift 9:30 a.m. Day Pass Restriction

The Commission had before it a memorandum dated January 25, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Lift 9:30 a.m. Day Pass Restriction.”

Chair Moscoe Moved:

1. That This Matter Be Deferred For Consideration With The Overall Fare Strategy For 2006.

2. In The Interim Staff Undertake A Review Of The Design Of The Day Pass And Prepare Comments On The Design At The Next Commission Meeting.

3. That Staff Contact Other Transit Properties And Report On Their Experience With Day Passes.

4. That Staff Report On Suggested Methods Of Providing Riders With Receipts For Income Tax Purposes For Fare Media Purchases.

The Motions By Chair Moscoe Carried.

Procurement Matters

9. Procurement Authorization Project Management Contract G85-211

It is recommended that the Commission:

1. Authorize the award of Contract G85-211 to Delcan Corporation, Hatch Mott MacDonald Ltd. and UMA Engineering Ltd. Joint Venture, in the upset limit amount of $35,000,000 for a period of five years for Project Management services.

2. Authorize the release of an initial $7,000,000 for the period of February 1, 2006 to February 28, 2007.  A Commission Report will be submitted annually requesting further authorization in accordance with an approved annual work plan.

Approved

10. Procurement Authorization Greenwood  Carhouse – Wheel Spinning Facility Contract GR1-23

It is recommended that the Commission approve the award of Contract GR1-23 in the amount of $389,450 to Black & McDonald Limited for the Greenwood Carhouse – Wheel Spinning Facility, on the basis of lowest acceptable tender.         

Approved

11. Procurement Authorization Contract No.: G85-212  Geotechnical and Geo-Environmental Engineering Services Triennial Contract
 
It is recommended that the Commission authorize the issuance of Purchase Orders to the following companies and in the amounts listed below, for geotechnical and geo-environmental engineering services for a three-year period from April 1, 2006 to March 31, 2009:

• $700,000.00 to Decommissioning Consulting Services Limited;

• $700,000.00 to Peto MacCallum Ltd.;

• $150,000.00 to Decommissioning Consulting Services Limited (for Operations Branch);

in the total upset limit amount of $1,550,000.00

Approved

12. Procurement Authorization Construction Management Contract G85-213

It is recommended that the Commission:

1. Authorize the award of Contract G85-213 to Marshall Macklin Monaghan Limited and McCormick Rankin Corporation Joint Venture, in the upset limit amount of $30,000,000 for a period of five years for Construction Management services.

2. Authorize the release of an initial $4,500,000 for the period of February 1, 2006 to February 28, 2007.  A Commission Report will be submitted annually requesting further authorization in accordance with an approved annual work plan.

Approved

13. Procurement Authorization Proposal No. P11PC05871Triennial – Electrical Consultant Services

It is recommended that the Commission authorize the issuance of Purchase Orders to the following companies and in the upset limit amounts listed below for electrical consultant services, for a three year period from January 29, 2006 to January 30, 2009:

1. $900,000.00 to The Employment Solution (T.E.S. Contract Services Inc.);

2. $700,000.00 to 1428380 Ontario Inc.

in the total upset limit amount of $1,600,000.00.
            
Approved

14. Procurement Authorization Amendment: The Supply of Integrated Computer Hardware, Software and Services

It is recommended that the Commission approve the issuance of amendment number PC0035414-5 in order to extend the contract with CCSI Technology Solutions Corporation from February 1, 2006 to July 31, 2006 and to increase the total upset limit amount by $2,700,000 that will provide for the supply of integrated computer hardware, software and related technical services needed during this time period.

Approved

15. Procurement Authorization for the Supply of Union Made Uniform Shirts

It is recommended that the Commission approve the issuance of a purchase order to FM Embroidery Limited, in the amount of $234,324.00 for the supply of union made golf shirts for the period of January 1, 2006 to December 31, 2006.

Approved

16. Procurement Authorization Rectifier Transformers Bedford Station Purchase Order No. C31PK05730 Contract Change

It is recommended that the Commission authorize the issuance of a Contract Change to The State Group Inc. for Purchase Order C31PK05730 – Rectifier Transformers Bedford Station, for the supply and installation of an additional rectifier transformer (RT#3) at Bedford Substation and a new oil containment system including removal of the existing old rectifier transformer #3 and autotransformer #3, for the value of $163,950.00 and the extension of the Contract Completion date by 181 calendar days.

Approved
 
17. Procurement Authorization – Environmental Assessments for Transit Projects in the Eastern Waterfront – Proposal No. P02PC05910

It is recommended that the Commission authorize the award of a contract to McCormick Rankin Corporation for the completion of environmental assessments on the East Bayfront Streetcar and Station Expansion and the West Don Lands Streetcar projects located in the eastern waterfront, with an upset limit amount of $1,000,000.00.

Approved

Commissioner Ashton Moved That The Report Be Referred To The City Expo 2015 Office For Information.

The Motion By Commissioner Ashton Carried.

18. Purchase Order Amendment Authority for the Supply of Miscellaneous Hardware

It is recommended that the Commission approve the issuance of an amendment to the purchase order with Hengab Investments Ltd. (New Canadians Lumber) for the supply of miscellaneous hardware to increase the value by $147,000 to a revised total upset limit of $239,000.

Approved

19. Purchase Order Amendment – City of Toronto Restoration to Sidewalk/Curb as the Result of TTC Pole Installation/Removal

It is recommended that the Commission approve an amendment to Purchase Order No. PC0031647 with the City of Toronto to increase the contract price by $600,000.00 (to a total upset limit of $1,540,000.00) to cover work completed to-date as well as the scheduled work required in 2006.

Approved

20. Spadina Subway Extension  Downsview to Steeles Avenue Interim Funding

It is recommended that the Commission:

1. Receive this report for information noting that staff are proceeding with expenditure of the 1/3 portion of the $1.3 Million against TTC accounts as per the motion of the December 16, 2005 Commission Meeting; and

2. Forward this report to the City of Toronto for approval to expend the City’s 1/3 share ($0.433M) of the Spadina Subway Extension – Downsview to Steeles project interim funds of $1.3 Million included in the 2006-2010 Capital Program for preliminary design costs.

Approved

Commissioner Ashton Moved That Staff Be Requested To Report Back On The Status Of Negotiations With The Federal And Provincial Governments On Cost Sharing For The Spadina Subway Extension Project.

The Motion By Commissioner Ashton Carried.
 
21. Purchase of National Electrical Carbon Parts

It is recommended that the Commission authorize the awarding of a three-year inventory supply contract for National Electrical Carbon parts to National Electrical Carbon Canada for the period from January 2006 to December 2008 for an upset limit of $964,000 including applicable taxes.

Approved

22. Purchase of Carbone of America Parts

It is recommended that the Commission authorize the awarding of a three-year inventory supply contract for Carbone of America parts to Carbone of America Ltd. for the period from January 2006 to December 2008 for an upset limit of $2,100,000 including applicable taxes.

Approved

23. Purchase of 100 LB Rail

It is recommended that the Commission authorize the issuance of a purchase order for the supply of two types of subway rail to Vae Nortrak Limited in the total amount of $415,138.79 including applicable taxes, for inventory.

Approved

24. Purchase of Carbon Brush Parts

It is recommended that the Commission authorize the awarding of three-year inventory supply contracts for various carbon brush parts to the following companies for the period from January 2006 to December 2008:

• Carbone of America for $461,000 including applicable taxes

• National Electrical Carbon Canada for $274,000 including applicable taxes.

Approved

25. Purchase of Knorr Parts

It is recommended that the Commission authorize the awarding of a three-year inventory supply contract for Knorr parts to Knorr Brake Limited for the period from January 2006 to December 2008 for an upset limit of $7,525,000 including applicable taxes.

Approved

26. Purchase of Weatherhead Parts

It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various weatherhead parts to the following companies for the period from February 2006 to January 2009:

• New Flyer Industries Limited for $226,000 including applicable Taxes.

• Drive Products for $223,000 including applicable taxes.

• Motion Industries (Canada) Incorporated for $70,200 including applicable taxes.

• MCI Service Parts Company for $50,300 including applicable taxes.

• DJ Industrial Sales and MFG. Incorporated for $14,200 including applicable taxes.

• Multi Tech Fluid Power Incorporated for $500 including applicable taxes.

Approved

27. Purchase Order Amendment Authorization Contract G80-14A – Supply of Fibre Optic Nodes

It is recommended that the Commission approve amendment #G80-14A-1 in the net amount of $161,625.00 to Contract G80-14A with General Electric Multilin Inc. (GE) for the final node build requirements and reduction of field testing required.

Approved

28. Purchase Order Amendment – Supply of Pre-Cast Concrete Track Beams

It is recommended that the Commission authorize an amendment to the Purchase Order with Pre-Con Inc. for the supply of pre-cast concrete track beams for the Prince Edward Viaduct, increasing the total contract upset limit by $320,019.00 to cover the purchase of an additional 30 track beams for years 2006 and 2007.

Approved

29. Summary of Authorized Expenditures between $100,000 to $200,000 for the Period November 1, 2005 to November 30, 2005

It is recommended that the Commission receive this report for information. It lists expenditures ($100,000 up to $200,000) for the period November 1, 2005 to November 30, 2005, which were approved by Senior Management.

Received

Other Business

30. Leasing of 1910 Yonge Street

It is recommended that the Commission approve the execution of an office lease agreement with 1910 Davisville Centre Inc. (Davpart) commencing June 1, 2006 for space on the second and third floors (a total of 26,873 square feet) at 1910 Yonge Street for a term of seven years at the total estimated cost of $5,404,593 plus GST on terms and conditions acceptable to General Counsel.

Approved

31. Appointment of Members to the  Advisory Committee on Accessible Transportation

It is recommended that the Commission approve:

1. the appointment of eight (8) candidates (biographies attached) to the Advisory Committee on Accessible Transportation commencing February 2006 and ending December 31, 2008.

2. the appointment of three (3) candidates (biographies attached) as a pool to draw from in the event a member does not accept or complete their term and to automatically be short listed for 2007 new vacancies.

Approved

Chair Moscoe also noted that the following individuals would be retiring from the Committee:

Bill Castor
Howard Wax
Boyd Hipfner
Louise EhrKamp
Alessia Di Virgilio (not present)
Bonnie Solmes (not present)

On behalf of the Commission, Chair Moscoe thanked the above individuals and then presented them with a plaque in recognition of their dedication, commitment and contributions to the Committee.

(Also See Correspondence C-2 For Minute)

32. Sale of Decommissioned Buses

It is recommended that the Commission approve the following:

1. The declaration for surplus for the purpose of selling or donating 253 surplus buses throughout 2006.  These buses will be removed from service during 2006; and

2. The awarding of a one year contract starting in January 2006 to CB Engineering for the sale and removal of 233 surplus buses for a value of $231,369.00.

Approved

33. Contract Cost-Guarantee Dates for CLRV Life Extension Program

It is recommended that the Commission:

1. Receive this report for information;

2. Forward this report to the City of Toronto, in satisfaction of the directive of the City Council at its December 12, 2005 meeting, in which Council requested if there is any risk of an increase to the cost of the CLRV life-extension program, as approved, that the TTC report to City Council no less than 60 days in advance of such costs being incurred to enable Council to consider this matter.”

Approved

34. Request for Travel Approval – IRSE ”Aspect 2006” Railway Signalling Conference

It is recommended that the Commission authorize a travel request to London, England in the total estimated amount of $5,300 for Stuart McKay, (Senior Design Engineer – Signals Engineering), of the Signals/Electrical/Communications Department in Subway Operations to attend the Institute of Railway Signal Engineers’ (IRSE) “Aspect 2006” Railway Signalling Conference.  The conference runs from March 15th to March 17th, 2006 and has an associated technical visit on March 18th, 2006.

Approved

35. Outstanding Commission Items

It is recommended that the Commission receive for information the attached list of outstanding Commission items for the period up to and including the meeting of December 16, 2005.

Received

36. TTC Corporate Policy Review Policy 13.8.3 Corporate Travel

Chair Moscoe Moved The Following Amendments To The Policy:

1. Add The Following Words To The End Of Clause 7.5 “Claims For Reimbusement Must Be Paid Within 20 Days Of Receipt Of A Complete Voucher”, So Such Clause Reads As Follows:

“7.5 A Detailed Travel Expense Voucher For Reimbursement Must Be Returned Within Twenty Days Of The Employee’s Return To Work.  Travel Expense Vouchers Are Provided By The Treasury Services Section Of The Finance Department Prior To Travel. Claims For Reimbusement Must Be Paid Within 20 Days Of Receipt Of A Complete Voucher.”

2. Delete Clause 9.3 From The Policy, And That Clause 9.0 Be Re-Numbered Accordingly.

The Motion By Chair Moscoe Carried.

The Commission Approved The Policy, As Amended.

37. TTC Corporate Policy Review – Policy 13.1.3 Personal Automobile Use

It is recommended that the Commission approve the following TTC Corporate Policy, as amended, which is attached hereto as Appendix “A”:

• Policy 13.1.3, Personal Automobile Use

Approved

38. Bus-Only Lanes, Downsview Station to York University

C. Wheeler, Manager, Property Development gave a verbal update with respect to this matter.

The Commission also had before it a communication dated January 11, 2006 from Chair Moscoe to Mr. Bud Purves, President, York University Development Corporation entitled, “Bus Only Lanes Project.”

The Commission Received The Update And Communication For Information.

Chair Moscoe Moved That Staff Be Requested To Secure A Formal Agreement Between The TTC And York University And Report Back To The Next Meeting Of The Commission.

The Motion By Chair Moscoe Carried.

(Also See Deputation C) For Minute)

Staff Response to Commission Inquiries

a) Spadina Subway Extension Environmental Assessment Study

The Commission had before it a memorandum dated January 25, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry Spadina Subway Extension Environmental Assessment Study.”

The Commission Received The Memorandum For Information.

(Also See Deputation D) For Minute)

b) Concerns Raised by Toronto Pedestrian Committee

The Commission had before it a memorandum dated January 25, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Concerns Raised by Toronto Pedestrian Committee.”

Chair Moscoe Moved That The Commission Receive The Memorandum And That A Copy Be Forwarded To The Toronto Pedestrian Committee For Information.

The Motion By Chair Moscoe Carried.

Chair Moscoe Moved That Staff Be Requested To Report On Who Has Responsibility For Keeping Escalators Moving And Changing The Direction Of Travel, And That Staff Review The Feasibility Of Retrofitting Escalators With Buzzers Or Devices That Signal The Collectors When They Stop Working.

The Motion By Chair Moscoe Carried.

(Also See Deputation F) For Minute)

c) Accessible Transit Service in North-West Toronto

The Commission had before it a memorandum dated January 25, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Accessible Transit Service in North-West Toronto.”

The Commission Received The Memorandum For Information.

d) Station Names on Spadina Subway Extension

The Commission had before it a memorandum dated January 25, 2006 from R. Ducharme, Chief General Manager entitled, “Staff Response to Commission Inquiry – Station Names on Spadina Subway Extension.”

Chair Moscoe Moved That The Memorandum Be Referred Back And That Staff Be Requested To Bring Forward A List Of Prospective Names That Could Be Considered Within The Context Of A Public Contest To Pick The Final Station Names.

The Motion By Chair Moscoe Carried.

Correspondence

C-1 Lorne London, Publisher, Post City Magazines dated January 23, 2006 requesting that the TTC not sell the Otter Bus Loop on Avenue Road, south of Lawrence Avenue, and that in turn, the TTC allow Post City Magazines, Councillors Stintz and Moscoe, plus local landscapers, school groups and business owners to fund the design and construction of a heart-shaped park at this location.

The Commission also received communications from Councillor Pitfield, Deputy Mayor Feldman and MPP David Zimmer supporting the above proposal.

The Commission Received The Communications For Information.

Commissioner De Baeremaeker Moved That Staff Be Directed To Withdraw The Offer To Sell The TTC Lands Municipally Known As 1400 Avenue Road And Commonly Known As The “Otter Loop”, And Recirculate To Agencies, Boards, Commissions And Departments Of The City Of Toronto Under The City’s Policy For Surplus Properties.

The Motion By Commissioner De Baeremaeker Carried.

(Also See Deputation A) For Minute)

C-2 Veronika Hering dated January 24, 2006 expressing concern with the proposed membership appointments to the TTC’s Advisory Committee on Accessible Transportation.

Chair Moscoe Moved That The Commission Receive The Communication And Refer It To The TTC’s Advisory Committee On Accessible Transportation For Information And Consideration.

The Motion By Chair Moscoe Carried.

(Also See Report No. 31 For Minute)

New Business

a) Revisions TTC Website

Chair Moscoe Moved That The TTC Website Be Revised To Include Information About The Commission, Its Role, The Commissioners And How Someone Can Make A Deputation At A Meeting.

The Motion By Chair Moscoe Carried.

The meeting adjourned at  6:00 p.m.

Commissioner Mihevc Moved That The Commission Accept The Cuts And Efficiencies That Have Been Found, And Request Staff To Come Forward With Further Options That Can Contribute To The $5.1 Million Gap That Currently Exists.

Supplementary Agenda

Nil

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