Audit Committee - General


Meeting Info

Date:Thursday, February 19, 2015
Start Time:1:30 PM
Location:Committee Room #3, 2nd Floor, Toronto City Hall
Meeting No:Nil
  • Agenda
  • Meeting Minutes
  • Alan Heisey, QC
  • Maureen Adamson
  • Vincent Crisanti
  • Glenn DeBaeremaeker
  • Nick DiDonato  

Declaration of Interest - Municipal Conflict of Interest Act

Nil

Education/Training (TTC Procedural By-Law Section 29(B) and City of Toronto Act Section 190 (3.1)

Nil

Minutes of the Previous Meeting

Business Arising Out of Minutes

Nil

Public Presentations

Nil

Notices of Motions

Nil

Motions Without Notice

Nil

Items of Which Notice has Previously Been Given

Nil

Items Deferred From Last Meeting to Permit Debate/Public Presentation

  1. Reports with Confidential Attachments
  2. Presentations
  3. Other Business
  4. New Business
  5. Correspondence

A correspondence summary will be distributed at the meeting.

A meeting of the TTC Audit Committee commenced at 1:40 pm on Thursday, February 19, 2015 in Committee Room #3, 2nd Floor, City Hall, Toronto in order to discuss business related to the Committee.

Present

A. Heisey Q.C. (Chair), M. Adamson, V. Crisanti (TTC Audit Committee members), A. Byford, (Chief Executive Officer), G. Shortt (Chief Operations Officer), M. Roche (Head of Finance/Treasurer), J. Lee (TTC Head – Materials and Procurement), J. Kennelly (Head of TTC Audit), T. Coelho (Manager - TTC Audit) and D. McDonald (Co-ordinator – Secretariat Services) were present.

K. Rowe (TTC Chair’s office) was also present.

C. Russell and T. Dewan (PricewaterhouseCoopers) were present for item 3(a).

B. Romeo-Beehler (City Auditor General), A. Ash (Director – Auditor General’s Office) and J. Ying (Senior Audit Manager, Auditor General’s Office) were present for items 2(a), 2(b) and New Business Item 4(a).

R. Wong (Head - Bus Maintenance) was also present for items 2(a) and 2(b).

A. Heisey was in the Chair

Declaration of Interest - Municipal Conflict of Interest Act

Nil

Committee of the Whole Resolution

Nil

Minutes of the Previous Meeting

Chair Heisey moved that the TTC Audit Committee approve the minutes of the meeting held on Tuesday, July 29, 2014. The motion by the Chair Heisey carried.

Business Arising Out of the Minutes

Nil

Public Presentations

Nil

Notice of Motions

Nil

Motions Without Notice

Nil

Items of Which Notice Has Previously Been Given

Nil

Items Deferred From Last Meeting to Permit Debate/Public Presentations

  1. Reports with Confidential Attachments (Committee Of The Whole)
  2. Presentations
    • Auditor General’s Report – Review of Toronto Transit Commission Bus Maintenance and Shops Department, Phase Two: Non-Revenue Fleet and Equipment Management and Maintenance
    • Auditor General’s Report – Review of Toronto Transit Commission Non-Revenue Vehicle Fuel Card Controls Need Immediate Improvement. Alan Ash, Director, Auditor General’s Office and Jane Ying, Senior Audit Manager, Auditor General’s Office gave a verbal presentation on reports 2(a) & 2(b) above.
    After a round of questions and speaking on the items, Chair Heisey moved the following motion. That the Audit Committee:
    • Receive the reports from the Auditor General and approve forwarding the reports to the TTC Board Meeting on March 26, 2015;
    • Request staff report back to the May 21, 2015 Audit Committee meeting with a progress report on implementation of the recommendations in the Auditor General’s report; and
    • Request staff report back to the May 21, 2015 Audit Committee meeting on how TTC will be using GPS for fleet and equipment management and maintenance and the progress for implementation.

The motion by the Chair carried.

The Audit Committee adopted the item, as amended.

During discussion of the foregoing, Chair Heisey, in accordance with Section 41(b) of the By-law to Govern Commission Proceedings, requested that New Business item #4(a) “Request the City of Toronto Auditor General to Review the TTC Board Motion Amending the Accessible Taxi Service Contract” be added to the agenda by way of a majority vote of the members present.

Those present voted unanimously to add the new business item to the agenda. See item #4(a) for minute.

  1. Other Business
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