Audit Committee - General


Meeting Info

Date:Tuesday, February 19, 2013
Start Time:1:30 PM
Location:Committee Room #3, 2nd Floor, Toronto City Hall
Meeting No:
  • Agenda
  • Meeting Minutes

Members

  • John Parker
  • Peter Milczyn
  • Glenn De Baeremaeker

Declaration of interest - Municipal Conflict of Interest Act

Resolution to conduct a portion of the meeting in the absence of the public (Committee of the Whole) in accordance with Section 29 of the TTC by-law to govern Commission proceedings and Section 190 of the City of Toronto Act

Confidential attachments (TTC Procedural By-Law Section 29 And City Of Toronto Act Section 190 (2)

(a) Audit Report – Station Operations /Collectors Division (This report involves security of Property Belonging to the Commission)

Education/training (TTC Procedural By-Law Section 29(B) and City of Toronto Act Section 190 (3.1)

Nil

Minutes of the previous meeting

Business arising out of minutes

Public presentations

Requests to speak must be registered in writing by 12:00 Noon of day preceding meeting day.

Notices of motions

Motions without notice

Items of which notice has previously been given

Items deferred from last meeting to permit debate/public presentation

A meeting of the TTC Audit Committee commenced at 1:40 p.m. on Tuesday, February 19, 2013 in Committee Room #3, 2nd Floor, City Hall, Toronto in order to discuss business related to the Committee.

Present

Commissioners J. Parker and P. Milczyn (TTC Audit Committee), A. Byford (Chief Executive Officer), V. Rodo (Chief Financial and Administration Officer), D. Dixon (Chief Operating Officer), C. Upfold (Acting Chief Service Officer), J. Kennelly (Head of Audit), D. Torralba (TTC Audit Manager), C. Russell, M. Walsh and E. Mascoll (PricewaterhouseCoopers Inc.) J. Griffiths (City Auditor General), J. Ying and A. Ash (Auditor General’s Office); and D. McDonald (Co-ordinator-Secretariat Services) were present.

J. Parker was in the Chair


K. Stintz (TTC Chair) and J.P. Boutros (Chair’s office) were also present.


T. Hartley (Senior Manager – Wheel-Trans) was present for Item 3(b))

Declaration of Interest - Municipal Conflict of Interest Act

Nil

Committee of the Whole Resolution

Chair Parker moved that the Committee recess to meet as the Committee of the Whole to deal with an issue involving the security of property belonging to the Commission after dealing with the public reports.
The motion by Chair Parker carried. 

Minutes of the Previous Meeting

Commissioner Milczyn moved that the TTC Audit Committee approve the minutes of the meeting held on Friday, October 26, 2012.

The motion by Commissioner Milczyn carried.

TTC Audit Committee Minutes Page 2 – Tuesday, February 19, 2013

Business Arising Out of the Minutes

Nil

Public Presentations

Nil

Notice of Motions

Nil

Motions Without Notice

Nil

Items of Which Notice Has Previously Been Given

Nil

Items Deferred From Last Meeting to Permit Debate/Public Presentations

Nil

1. Reports with Confidential Attachments (Committee Of The Whole)

(a) TTC Audit Report – Station Operations/Collectors Division (This report involves the security of property belonging to the Commission)

The TTC Audit Committee:

1) Received the confidential information as set out in Confidential Attachment 1; and

2) Noted that the information as set out in Confidential Attachment 1 is to remain confidential in its entirety as it contains information that involves the security of property belonging to the Commission.

2. Presentations

Nil

Prior to moving on to "Other Business", the Chair took a moment to congratulate Joe Kennelly on his appointment to the position of Head of Audit.

TTC Audit Committee
3. Other Business

(a) PricewaterhouseCoopers Consolidated Financial Statement Audit Plan – Year Ended December 31, 2012

Cathy Russell of PricewaterhouseCoopers presented a summary of the report to the Committee.

The TTC Audit Committee received the report for information.

(b) Auditor General’s Report – Review of Wheel-Trans Services – Sustaining Level and Quality of Service Requires Changes to the Program

J. Griffith, Auditor General, City of Toronto participated in a brief discussion of the report.

Commissioner Milczyn moved the following motion:

That staff be requested to report back to the April 25

th Audit Committee Meeting on TTC’s ability to implement recommendation #4(a) in the Auditor General’s Report regarding Wheel-Trans eligibility criteria and the assessment process.

The motion by Commissioner Milczyn carried.

(c) TTC Audit Department Report – Quarterly Update for the Period October to December 2012

The TTC Audit Committee received for information the TTC Audit Department Report covering the period from October to December 2012.

(d) Audit Report – Streetcar Network Upgrades for LRT Projects

The TTC Audit Committee received for Audit Report for information.

(e) TTC Audit Department – 2013 Audit Work Plan

The TTC Audit Committee received and approved the TTC Audit Department’s 2013 Audit Work Plan.

4. New Business

Nil

5. Correspondence

Nil


The meeting adjourned at 2:30 p.m.

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