Audit Committee - General


Meeting Info

Date:Wednesday, July 25, 2012
Start Time:1:30 PM
Location:Committee Room B, 2nd Floor, Toronto City Hall
  • Agenda
  • Meeting Minutes
  • John Parker
  • Peter Milczyn
  • Glenn De Baeremaeker

Declaration of interest - Municipal Conflict of Interest Act

Nil

Minutes of the previous meeting

Business arising out of minutes

Nil

Public presentations

Requests to speak must be registered in writing by 12:00 Noon of day preceding meeting day.

Notices of motions

Nil

Motions without notice

Nil

Items of which notice has previously been given

Nil

A meeting of the TTC Audit Committee was held at 1:40 p.m. on Thursday, July 26, 2012 in Committee Room B, 2nd Floor, City Hall, Toronto in order to discuss business related to the Committee.

Present

Present were Commissioners J. Parker, P. Milczyn & G. De Baeremaeker (TTC Audit Committee), A. Byford (Chief Executive Officer), V. Rodo (Chief Financial and Administration Officer), D. Dixon (Chief Operating Officer) J. Kennelly (Acting Head of Audit), S. Florindi (Senior Project Manager – EC&E), G. Shortt (Head – Plant Maintenance), D. Torralba & C. Leach (Audit Managers), J. Griffiths (City Auditor General), J. Shaubel (Director – Auditor General’s Office); JP Boutros (TTC Chair’s Office) and D. McDonald (Co-ordinator – Secretariat Services) were present.

J. Parker was in the Chair.

Declaration of interest - Municipal Conflict of Interest Act

Nil

Minutes of the previous meeting

Commissioner De Baeremaeker moved that the TTC Audit Committee approve the minutes of the meeting held on Monday, April 30, 2012.

The motion by Commissioner De Baeremaeker carried.

Business Arising Out of the Minutes

Nil

Public presentations

Nil

Notice of motions

Nil

TTC audit committee minutes page 2

– Thursday, July 26, 2012

Motions without notice

Nil

Items of which notice has previously been given

Nil

Items deferred from last meeting to permit debate/public presentations

  1. Reports with confidential attachments (Committee of the whole)
  2. Nil
  3. Presentations
  4. Nil
  5. Other business
    1. TTC Audit Department’s 2012 Audit Work Plan. It is recommended that the TTC Audit Committee receive the information as set out below and approve the TTC Audit Department’s 2012 Audit Work Plan. - Approved
    2. TTC Audit Department Report – Quarterly Update for the Period April to June 2012. It is recommended that the TTC Audit Committee receive for information the TTC Audit Department Report covering the period from April to June 2012. - Received
    3. TTC Audit Report – Plant Maintenance Department – Communications/Communications Engineering. It is recommended that the Audit Committee receive this report for information. -Received
    4. TTC Audit Report – Engineering Department. It is recommended that the Audit Committee receive this report for information. - Received
    5. TTC Audit Report – Plant Maintenance Department – Elevating Devices Section. It is recommended that the Audit Committee receive this report for information. Received
    6. TTC Audit Report – Rail Cars & Shops Department – Subway/SRT Carhouses. It is recommended that the Audit Committee receive this report for information. - Received
    7. TTC Capital Audit Report – Fire Ventilation Upgrade Project. It is recommended that the Audit Committee receive this report for information. - Received
    8. TTC Employees Overtime and Related Expenses – Continuous Controls Monitoring. J. Griffith, Auditor General, City of Toronto provided a brief overview of his report, advising that this report is a status update and that a final report will be submitted to the October meeting. The Audit Committee received the report for information and approved forwarding the report to a regular meeting of the Commission for information and then to the City Audit Committee.
    9. Status Update on the Zero Injury Awards Program. It is recommended that the Audit Committee receive this report for information.
    10. Status Update on Action Taken for Individual Absenteeism – Streetcar Divisions. J. Kennelly, Acting Head of Audit provided a verbal update on the action taken for an individual absence at a streetcar division. The Audit Committee received the verbal update for information.
  6. New business
  7. Nil
  8. Correspondence
  9. Nil
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