Audit Committee - General


Meeting Info

Date:Thursday, October 20, 2011
Start Time:1:30 PM
Location:Committee Room #3, 2nd Floor, Toronto City Hall
  • Agenda
  • Meeting Minutes

Members

  • Frank Di Giorgio
  • Norm Kelly
  • Denzil Minnan-Wong  

Declaration of Interest - Municipal Conflict of Interest Act

Declarations of Interest - Municipal Conflict of Interest Act

Resolution to conduct a portion of the meeting in the absence of the public (Committee of the Whole) in accordance with Section 29 of the TTC By-Law to Govern Commission Proceedings and section 190 of the City of Toronto Act Confidential Attachments (TTC Procedural By-Law Section 29 and City of Toronto Act Section 190 (2)

Education/Training (TTC Procedural By-Law Section 29(B) and City of Toronto Act Section 190 (3.1)

Nil

Minutes of the Previous Meeting

Business Arising Out of Minutes

Nil

Public Presentations

Requests to speak must be registered in writing by 12:00 Noon of day preceding meeting day.

Notices of Motions

Nil

Motions Without Notice

Nil

Items of Which Notice has Previously Been Given

Nil

A meeting of the TTC Audit Committee was held 10:10 a.m. on Friday, October 21, 2011  in Committee Room 2, 2nd Floor, City Hall, Toronto in order to discuss business related to the Committee.

Present

Present were Commissioners F. Di Giorgio and D. Minnan-Wong (TCTI Audit Committee), G. Webster (Chief General Manager), V. Rodo (General Secretary), D. Beecroft (Chief Auditor),  D. Dixon (Acting - General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), M. Roche (Chief Financial Officer), P. Buttigieg (Chief Accountant – Financial Services) and F. Stanois (Co-ordinator – Secretariat Services) were present.

D. Minnan-Wong was in the Chair.

Declaration of Interest - Municipal Conflict of Interest Act

NIL

Resolution to conduct a portion of the meeting in the absence of the public (Committee of the Whole) in accordance with section 29 of the Ttc By-Law to govern Commission proceedings and section 190 of the City of Toronto act

Confidential Attachments (TTC Procedural By-Law Section 29 and City of Toronto Act Section 190(2)

NIL

Education/Training (TTC Procedural By-Law Section 29(b) and City of Toronto Act Section 190(3.1)

Minutes of the Previous Meeting

On the motion moved by Commissioner Frank Di Giorgio, the TTC Audit Committee approved the minutes of the meeting held on Friday, July 8, 2011.

Business Arising Out of the Minutes

Nil

Public Presentations

Nil

Notice of Motions

Nil

Motions Without Notice

Nil

Items of Which Notice Has Previously Been Given

Nil

Items Deferred From Last Meeting to Permit Debate/Public Presentations

1. Reports with Confidential Attachments (Committee of the Whole)

NIL

2. Presentations

NIL

3. Other Business

(a) PricewaterhouseCoopers LLP 2010 TTC Management Letter – Follow-up Report

The Audit Committee:
 
1) Received the follow-up report on the Price Waterhousecoopers LLP (‘PWC’), management letter for information; and

2) Approved the forwarding of this report to a regular meeting of the Commission for information and then to the Audit Committee of the City of Toronto.

(b) Internal Audit Report (July - September 2011)

The Audit Committee received for information, the internal audit report covering the period July – September 2011.
 
Commissioner Denzil Minnan-Wong further moved that:

1. The ‘Status of Comprehensive Audits’ and ‘Status of Capital Audits’ list include information on why specific audits have not been completed;

2. Audit staff be directed to resolve any outstanding issues in the 2009-2010 work plan by the next meeting of the Audit Committee; and

3. Audit staff be directed to prioritize items in the 2010-2011 Work Plan for the next meeting of the Audit Committee.
 
The Audit Committee approved the foregoing motions.

(c) Internal Audit Report – Employment Services and Planning Development Sections

The Audit Committee received the report for information.

(d) Internal Audit Report – Information Technology Services Department – Technical Services Section 
 
The Audit Committee received the report for information.

(e) Internal Audit Report – Materials & Procurement Department – Purchasing and Sales Section

The Audit Committee received the report for information.

(f) Internal Audit Capital Report – Underground Storage Tank Replacement Project
 
The Audit Committee received the report for information.
 
(g) Internal Audit Capital Report – Union Station New Platform Project

The Audit Committee received the report for information.

4. New Business

At the request of Commissioner Minnan-Wong, the Chief General Manager gave a status update on the recent fraud incident involving a TTC employee, who has subsequently been charged by Toronto Police.

5. Correspondence

NIL

The meeting adjourned at 10:35 a.m.

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