Audit Committee - General


Meeting Info

Date:Sunday, April 19, 2009
Start Time:1:00 PM
Location:7th Floor Executive Boardroom, TTC Head Office, 7th Floor Boardroom, Toronto
  • Agenda
  • Meeting Minutes

Agenda Not Available

A meeting of the Toronto Transit Commission Audit Committee was held on Monday, April 20, 2009 commencing at 10:00 a.m. in Meeting Room ‘C’, 2nd Floor, Toronto City Hall, in order to discuss business related to the Commission.

Present

Present were B. Saundercook and A. Perruzza (TTC Audit Committee), G.M. Webster (Chief General Manager), R.G. Beecroft (Chief Auditor), V. Rodo (General Manager Executive & General Secretary), J. Sepulis (General Manager - Engineering and Construction),  M. Roche (Chief Financial Officer), P.F. Buttigieg (Chief Accountant – Financial Services), S. Tippett (Superintendent – Financial Statements), A. Cassar (Supervisor – Accounting Policy & Financial Reporting), J. Cannon (Chief Information Officer), D. Dixon (Deputy General Manager – Rail), F. Stanois (Coordinator – Secretariat Services), J. Griffiths (City Auditor General), M. Tory, (Ernst & Young), were present.
 
B. Saundercook was in the Chair.
 

Declaration of Interest - Municipal Conflict of Interest Act

Nil

In-Camera Resolution

Nil

Minutes of the Previous Meeting

Nil

Business Arising Out of the Minutes

Nil

Public Presentations

Nil

Reports with Confidential Attachments (Committee of the Whole)

Nil

Other Business

1.Review of Minutes

a) Audit Committee Meeting
 - January 22, 2009

The Audit Committee approved the minutes of the meeting held on Monday, January 22, 2009.

2. Business Arising Out of Minutes

NIL

3. 2009 Audit Committee Meeting Schedule

The Audit Committee approved the meeting schedule for the remainder of 2009 as follows:
Tuesday, July 14, 2009 - 1:00 p.m.
Friday, October 23, 2009 - 10:00 a.m.

4. Audit Results – Year Ended December 31, 2008

The Audit Committee:

1) Received the Report from Ernst & Young regarding the audit results of the consolidated financial statements of the Toronto Transit Commission for the year ended December 31, 2008, for information and

2) Approved the forwarding of the report to a regular meeting of the Commission for information and then to the Audit Committee of the City of Toronto for information.

5. Draft Consolidated Financial Statements of Toronto Transit
Commission for the Year Ended December 31, 2008

The Audit Committee:

  1. Approved the draft consolidated financial statements of the Toronto Transit Commission for the year ended December 31, 2008; and
  2. Approved the forwarding of the consolidated financial statements to a regular meeting of the Commission for formal approval, and then to the Audit Committee of the City of Toronto for information.

6. Differential Reporting Election for the Toronto Coach Terminal Inc.

The Audit Committee:

  1. Approved the Toronto Coach Terminal inc.’s (“TCTI”) use of the non-consolidation election for the preparation of its financial statements; and
  2. Approved a recommendation that the Chair of the Commission sign the differential reporting consent form.

7. Financial Reporting by Government Organizations

The Audit Committee received the update related to the expected changes to the Commission’s financial reporting in 2011.

8. Accounts Receivable Considered Uncollectible

The Audit Committee received the report for information.

9. Internal Audit Report (January – March 2009)

The Audit Committee received for information the internal audit report covering the period January – March 2009.

10. Internal Audit Capital Report – Subway Escalator Overhaul Program

The Audit Committee received the report for information.

11. Internal Audit Capital Report – Purchase of 234 Subway Cars Project

The Audit Committee received the report for information.

12.Internal Audit Capital Report – Toronto-York Spadina Subway
Extension Project

The Audit Committee received the report and Management’s responses for information.

13. Correspondence

a) Report dated April 2, 2009 from Mr. J. Griffiths, Auditor General re: “Results of Follow-up of Previous Audit Recommendations – The Management of Information Technology Projects – Opportunities for Improvement”

The Audit Committee received the comments of the City Auditor general which indicates that Toronto Transit Commission staff has implemented all of the recommendations made in the audit report issued by the Auditor General’s Office.

14. New Business

NIL

The meeting adjourned at 11:00 a.m.

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