ACAT Meeting - May 30, 2019
7th Floor Boardroom 1900 Yonge Street
Agenda is not available for this meeting.
Please check the meeting minutes for meeting details.
- Mazin Aribi, Chair
- Marian McDonell, Co-Vice Chair
- Angela Rebeiro, Co-Vice Chair
- Margo Brodie
- Mary Burton
- Anita Dressier
- Jessica Geboers
- Bobbi Moore
- Craig Nicol
- James Pyo
- Igor Samardzic
- Sam Savona
- Ian Payton
- Chris Stigas
- Thomas Richardson
- Lauri Sue Robertson
- Matt Hagg, Senior Planner – System Accessibility
- Heather Brown, Manager – Customer Communications
- Dwayne Geddes, Head of Wheel-Trans (Acting)
- Dean Milton, Manager – Strategic Initiatives, Wheel-Trans
- Charlene Sharpe, Assistant Manager – Planning and Policy, Wheel-Trans
- Thamina Jaferi, Diversity Consultant- DHRD
- Kathleen Llewellyn-Thomas, Chief Customer Officer (Acting)
- Desrianne Mcllwrick, Lead Travel Trainer
- Sibtain Kiani, Assistant Manager- Bus Transportation
- Julie Osborne, TTC Board Member
1. Call to Order / Attendance
2. Declaration of Conflict of Interest
3. Approval of Agenda
4. Remarks from ACAT Chair
Mazin Aribi remarked that ACAT works with well with all TTC departments and that the working relationship between TTC staff and ACAT has been a good one. ACAT appreciates that staff brings projects, reports, and announcements to ACAT members for their consideration before accessibility items are forwarded to the TTC Board.
Mazin Aribi reminded ACAT members that the Wheel-Trans 10-Year Strategy public meeting is taking place today from 6:30 p.m. to 8:30 p.m. at 227 Bloor Street East at which people can learn more about Family of Services. Mazin thanked the ACAT members who volunteered tonight.
Mazin Aribi also mentioned that the next City of Toronto Accessibility Advisory Committee (TAAC) meeting is going to be held at City Hall on June 4, 2019 at 9:30 a.m. The meeting is open to anyone who wishes to attend.
Mazin Aribi welcomed former Pool member, James Pyo, to the ACAT Committee. James replaces Shindujan Yogaratnam.
5. Review and Approval of April 25, 2019 Minutes
6. Business Arising Out of Minutes/Outstanding Items
8. Motion to Amend the ACAT Terms of Reference, Sections, 3.2 and 3.3 – Selection and Appointment Process
Currently, there are mandatory information sessions that interested applicants must attend in-person; however, staff would like to remove this restriction to enable alternate means of distributing applications, such as online or in person at events like the Access Expo. There will still be information sessions held every year for anyone who wishes to attend in person to learn more about ACAT and ask questions. The current ACAT Terms of Reference says that applicants must attend a session in person. Therefore, staff are looking for ACAT’s support to update the Terms of Reference accordingly to allow for an online information session and online submission of application.
Questions and Comments from the Committee
A member questioned whether applicants receiving the application online would also receive the information session online. Staff affirmed that the information presentation will be available as well as a Frequently Asked Questions (FAQ) section. Applicants will have to click through and confirm that they have watched the presentation and/or read the FAQ. The in-person information session is only held two days and, if a person cannot attend, then they are out of luck.
A member fully supported putting the session online in order to be more accessible for others to share among the community, and people could be easily screened through the interview process.
Another member stated that the online information session would also be more helpful for those who require spell check or have learning disabilities. It would help those who are not audio learners.
A member stated that not everyone is computer literate and if so, that they cannot apply. If one has the level of commitment to sit at a board they should attend the information sessions.
A member mentioned that commitment can also be demonstrated by requiring people to come to the information sessions.
A member is worried that people, other than the person applying for membership, could be completing the form. Staff noted that it was evident that applications are already submitted on behalf of people who attend an in person session. This is not an issue, that would be changed with online applications.
Staff reiterated that the in-person information sessions will still continue. Nothing will change except for the additional format of online applications and information sessions.
Mazin Aribi stated that he does not support the online information session, and instead would like to simplify the application process. Having applied to the position, sat in at the interviews, the application can be simplified and be accommodated in other formats whether it is CD, print or other formats. He says that there will still be information sessions held in different times of the day to accommodate people. If someone cannot commit to attend one information session, then there is a problem with someone’s commitment. Staff noted that they also have simplified the application form for this year.
Craig Nicol asked that members consider that some people have work commitments or personal commitments, which will not let them be able to get to these sessions. He does not want to restrict it totally or throw it wide open.
A member stated that having the sessions online and in-person makes it more available to people.
A member questioned why there has been a sharp decrease in applications. Matt Hagg replied that it is hard to measure.
A member suggested to hold more than two information sessions so that people have a better chance of attending. Heather Brown says that this is a compromise for people who are interested in applying. In addition to online, the applications could be handed out at public events, such as the Wheel-Trans Public Meeting and at the Access Expo. The in-person information sessions are not going to be cancelled. The addition of an online information session will make it easier for people to apply without traveling downtown.
A member expressed a concern that ACAT members have not had the opportunity to review the most recent version of the application form.
Motion: It is recommended that Staff and the TTC Board proceed with an update to the ACAT Terms of Reference to make the application and information session process more widely available to potential candidates.
Mary Burton moved the motion presented by TTC staff and Craig Nicol seconded it. The motion did not pass with four in favour and eight opposed.
A member stated that the current dates, July 26 and 31, 2019, could be a problem for individuals who are on vacation during that period of time. Mazin stated that moving the application and information sessions came from staff and is not an ACAT recommendation.
A member recommended that there be four sessions and they should be separated by several weeks to make it easier for those leaving the city for a month. ACAT members asked whether it is too late to make the changes this year. Staff responded that staff has asked to move it to July to provide sufficient time for the Board reporting process and have the approval of new ACAT members before December 2019.
Sam Savona brought forward another motion regarding the revised application process.
Motion: That the TTC staff work with the ACAT Executive on the application process for 2021 and bring back their recommendations on ways to improve the application process to ACAT at the ACAT General Meeting in August 2019. After which, ACAT needs to forward their recommendations to the TTC Board for the 2021 selection of new members.
Margo Brodie seconded this. Mazin Aribi asked who were in favour of the motion, all agreed with just one opposed. The motion passed.
9. Subcommittee Reports and Updates
Communications Subcommittee (CS) – Mary Burton, Chair
Questions and Comments from the Committee
Design Review Subcommittee (DRS) – Craig Nicol, Chair
Easier Access Phase 3 - Greenwood Station
Next Low-Floor Streetcar Order
Streetcar Platform Design
Questions and Comments from Subcommittee members
Finch West LRT Surface Stops
Comments and Questions from Committee Members
Service Planning Subcommittee (SPS) – Anita Dressler, Chair
Wheel-Trans Operations Subcommittee (WTOS) – Sam Savona, Chair
10. ACAT Subcommittee Meeting Highlights for the Next TTC Board Meeting
11. Wheel-Trans 10-Year Strategy Update
Family of Services (FOS)
Eligibility (Re-Registration Update)
Update for Travel Training
Comments and Questions from Committee Members
12. Report on Customer Liaison Panel (CLP) - Anita Dressler, ACAT Representative
13. Report on TTC Board Meeting and Accessibility Matters
14. Review of Correspondence
15. Other / New Business
16. Next Meeting