Bid Irregularities
In accordance with the Commission's Procurement Policy, Section 8.0, the following is a list of common Bid Irregularities that may be contained in a Bid. This list identifies the type of irregularity and the action to be taken by the Commission, whether the Bid is considered compliant or non-compliant. This list is not exhaustive of all irregularities that may be contained in a Bid and may be amended by the TTC, at its sole discretion, from time to time.
Last Updated: Monday, November 26, 2007
Irregularity |
Response | |
---|---|---|
1 | Late Bids. | Automatic rejection and not read publicly. |
2 | Insufficient financial security (No deposit or bid bond or insufficient deposit or bid bond). | Automatic rejection. |
3 | Incomplete Bids (Part bids - all items not bid). | Automatic rejection, unless otherwise provided in the Request. |
4 | Exceptions (as defined in the Commission's Procurement Policy). | Automatic rejection. |
5 | Qualifications (as defined in the Commission's Procurement Policy). | Acceptable. |
6 | Bids received on documents other than those provided by the Commission. | Automatic rejection, unless the information provided does not materially affect the substance or form of the Request, as determined at the sole discretion of the Head - Materials and Procurement). |
7 | Bids containing errors. | Automatic rejection, unless the errors do not materially affect the Bid, as determined at the sole discretion of the Head - Materials and Procurement. |
8 | Failure to sign Agreement to Bond, Bid Bond Bid Document (i.e. Form of Tender/Proposal). | Automatic rejection. |
9 | Erasures, overwriting, strike-outs, or failure to initial changes made on Bid. | Automatic rejection, unless it does not materially affect the Bid, as determined at the sole discretion of the Head - Materials and Procurement. |
10 | Discrepancies between the written price and the numerical price | Automatic rejection. |
11 | Failure to acknowledge in the Bid that all addenda form part of the submission in the Bid. | Automatic rejection, unless the failure would not have a material impact on the intent of the contract, as determined at the sole discretion of the Head - Materials and Procurement. |
12 | Failure to provide optional pricing. | Automatic rejection, if Request specifically requires optional pricing to be submitted. If optional pricing is not a mandatory requirement, failure to provide optional pricing is acceptable. |
13 | Requested submission requirements not included in the Bid, in whole or in part. | Automatic rejection if information was a mandatory requirement in the Request. If information was not mandatory, any missing information must be assessed at the sole discretion of the Head - Materials and Procurement to determine whether the missing information materially affects the Bid. |
14 | Failure of a Bidder to identify itself on the Bid. | Automatic rejection. |
15 | Mathematical errors. | Automatic rejection unless otherwise provided in the Request. |
16 | Agreement to Bond not signed by both the Contractor / Company and the Surety; or Agreement to Provide Irrevocable Letter of credit not signed by the Financial Institution. | Automatic Rejection |
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