In accordance with the Commission's Procurement Policy, Section 8.0, the following is a list of common Bid Irregularities that may be contained in a Bid. This list identifies the type of irregularity and the action to be taken by the Commission, whether the Bid is considered compliant or non-compliant. This list is not exhaustive of all irregularities that may be contained in a Bid and may be amended by the TTC, at its sole discretion, from time to time.

Last Updated: Monday, November 26, 2007

Bid Irregularities

Irregularity

Response

1 Late Bids. Automatic rejection and not read publicly.
2 Insufficient financial security (No deposit or bid bond or insufficient deposit or bid bond). Automatic rejection.
3 Incomplete Bids (Part bids - all items not bid). Automatic rejection, unless otherwise provided in the Request.
4 Exceptions (as defined in the Commission's Procurement Policy). Automatic rejection.
5 Qualifications (as defined in the Commission's Procurement Policy). Acceptable.
6 Bids received on documents other than those provided by the Commission. Automatic rejection, unless the information provided does not materially affect the substance or form of the Request, as determined at the sole discretion of the Head - Materials and Procurement).
7 Bids containing errors. Automatic rejection, unless the errors do not materially affect the Bid, as determined at the sole discretion of the Head - Materials and Procurement.
8 Failure to sign Agreement to Bond, Bid Bond Bid Document (i.e. Form of Tender/Proposal). Automatic rejection.
9 Erasures, overwriting, strike-outs, or failure to initial changes made on Bid. Automatic rejection, unless it does not materially affect the Bid, as determined at the sole discretion of the Head - Materials and Procurement.
10 Discrepancies between the written price and the numerical price Automatic rejection.
11 Failure to acknowledge in the Bid that all addenda form part of the submission in the Bid. Automatic rejection, unless the failure would not have a material impact on the intent of the contract, as determined at the sole discretion of the Head - Materials and Procurement.
12 Failure to provide optional pricing. Automatic rejection, if Request specifically requires optional pricing to be submitted. If optional pricing is not a mandatory requirement, failure to provide optional pricing is acceptable.
13 Requested submission requirements not included in the Bid, in whole or in part. Automatic rejection if information was a mandatory requirement in the Request.  If information was not mandatory, any missing information must be assessed at the sole discretion of the Head - Materials and Procurement to determine whether the missing information materially affects the Bid.
14 Failure of a Bidder to identify itself on the Bid. Automatic rejection.
15 Mathematical errors. Automatic rejection unless otherwise provided in the Request.
16 Agreement to Bond not signed by both the Contractor / Company and the Surety; or Agreement to Provide Irrevocable Letter of credit not signed by the Financial Institution. Automatic Rejection