Section 10 – Principles of Public Participation

  1. The public has the right to participate in the decision-making process by writing the Commission, by submitting a Public Petition, or by making a Public Presentation, as the Procedures By-law describes.
  2. The public may make a Public Presentation to the Commission, including Meetings of the Committee of the Whole, as described in the Procedures By-law.

Section 11 – Invited and other Public Presentations

  1. The Commission may invite specific persons, experts, organizations or groups to make a Public Presentation to it on any matter within the Commission’s mandate.
  2. Subject to Sections 12 and 13, any person may:
    (1) Attend any Commission Meeting open to the public;
    (2) Make a Public Presentation on a matter on that Commission Meeting’s agenda; and
    (3) In presenting, as described in Section 11(B)(2), represent himself or herself, an organization, or a group.

Section 12 – Restrictions on Public Presentations on Information Reports

The public may only make Public Presentation on information reports if, at a previous Commission Meeting, the Commission has given notice of its intention to hear Public Presentations on that information report.

Section 13 – Public Presentations

  1. The procedures for a person, organization or group wishing to make a Public Presentation about a meeting agenda matter is to:
    (1) Register a notice of their intention to make a Public Presentation with the Chief Financial & Administration Officer , in writing, by regular mail, fax or email providing detailed information relating to the reason for the request; and
    (2) Do so by 12:00 p.m. (noon) of the Business Day immediately before the Meeting day.
  2. Public presenters to a Meeting must:
    (1) Not speak disrespectfully about anyone;
    (2) Not use offensive language;
    (3) Speak only about the subject on which the Commission invited them to make a Public Presentation; and
    (4) Obey the Procedures By-law and any Chair’s ruling.
  3. Unless the Commission decides otherwise, a Public Presentation has a five-minute time limit.
  4. A person making a Public Presentation may use a translator, and the translation time does not count towards the five-minute limit.

Section 14 – Rules for Motion to Defer if Person intends to Present

If a Member intends to make a Motion to defer a matter, and if persons who have given notice of their intention to make Public Presentations about the matter are present, then:

  1. The Member makes the Motion to Defer as soon as possible; and
  2. The Commission votes on the motion immediately after.

Section 15 – Chair may end Public Presentations

  1. The Chair may end a Public Presentation if there is disorder or a failure to follow these rules.
  2. If the Chair ends a Public Presentation is accordance with Section 15(A):
    (1) The person making the Public Presentation must leave the Meeting; and
    (2) All questioning of the person making the Public Presentation ends.

Section 16 – Public Attendance and Conduct

  1. No one may display signs or placards, or engage in conversation or other behaviour which may disrupt a Meeting.
  2. No person, except a Member or public presenters, may address the Commission, except by invitation of the Chair or the Commission.
  3. No one may use a cellular telephone in the room in which the Meeting is taking place while Meetings are in progress, and anyone who brings one to a Meeting must turn off the ringer.

Section 17 - Communications

  1. All communications must:
    (1) Be delivered in person or sent by regular mail, e-mail or fax;
    (2) Be addressed to the Commission or the Chief Financial & Administration Officer;
    (3) Be legible;
    (4) Include the name and mailing address or the telephone number of the author;
    (5) Be in reproducible format; and
    (6) Not be defamatory or contain offensive language.
  2. Personal information and opinions in communications are part of the public record, unless the author of the communication requests the removal of his or her personal information when submitting it, or the Chief Financial & Administration Officer determines the personal information contravenes the Municipal Freedom of Information and Protection of Privacy Act.
  3. If the Chair or the Chief Financial & Administration Officer thinks that a TTC official should consider any communication before the Meeting:
    (1) The Chief Financial & Administration Officer forwards a copy to the appropriate TTC official;
    (2) The TTC official may then submit a report directly to the Commission in response to the communication.

Section 18 - Public Petitions

  1. An organizer of a Public Petition may deliver the petition in person or send it by mail, fax or e-mail to:
    (1) A Member, if the Public Petition does not relate to a matter on the agenda; or
    (2) The Chief Financial & Administration Officer, if the Public Petitions relates to a matter on the agenda.
  2. The Public Petition must:
    (1) Be in legible handwriting, in printed form, or in printable form;
    (2) Contain the telephone number of the organizer for confirmation;
    (3) Contain the signatures, unless delivered by e-mail, and the printed name and address of at least one signatory and, if possible, the printed name and address of all signatories;
    (4) Contain the fax number of the sender, if the petition is sent by fax;
    (5) Contain the e-mail address of the sender and have attached only the petition documents in a printable form, if the petition is sent by e-mail;
    (6) Contain an explanation of the petitioners’ cause or position;
    (7) Not contain any improper language; and
    (8) Be appropriate, respectful and temperate in its language.
  3. If the Public Petition relates to a matter on the agenda of a Meeting, the Member will give the petition to the Chief Financial & Administration Officer.
  4. A Public Petition under Section 18(C) is considered to be a communication related to the matter on the agenda, and the Chief Financial & Administration Officer will add it to the agenda in accordance with Section 17.
  5. If the Public Petition does not relate to a matter on the agenda of a Meeting, the Member may introduce the Public Petition at a Meeting without written notice or permission.
  6. Prior to introducing a Public Petition under Section 18(E), the Member must examine the Public Petition to ensure it complies with Section 18(B).
  7. After a Member has introduced a Public Petition under Section 18(E), the Commission without debate, may receive the Public Petition, or refer the Public Petition to the appropriate Committee, or TTC official.