Section 41 – New Business

Any report on new business that the Commission requests be submitted to a future Commission Meeting is added to the agenda if;

  1. The agenda deadline is met.
  2. The Commission consents to receive the request after the agenda deadline.

Section 42 – Notices of Motion

A Member may make a Notice of Motion to introduce new business if;

  1. The Notice of Motion is in a form the Chief Financial & Administration Officer approved and is signed by the Member who moves it and the Member who seconds it.
  2. The Member moving the Notice of Motion submits the Notice of Motion to the Chief Financial & Administration Officer in its final form by 4:00 p.m. on the day of the agenda deadline.
  3. If agreed by the Chair, Chief Executive Officer and Chief Financial & Administration Officer, a supplementary agenda will be prepared when Notices of Motion in final form are submitted to the General Secretary for consideration after 4:00 p.m. on the day of the agenda deadline. A supplementary agenda will be issued no later than two (2) Business Days prior to the Meeting.

Section 43 – Motions Without Notice

  1. All Motions Without Notice must:
    (1) Be in writing in a form the Chief Financial & Administration Officer approves and be signed by the Member moving the Motion Without Notice and the Member seconding the Motion without notice; and
    (2) Relate to an Urgent Matter and clearly state the reason why the matter is an Urgent Matter.
  2. The Member moving the Motion Without Notice submits it in writing to the Chief Financial & Administration Officer by noon of the Business Day preceding the Meeting.
  3. The Chief Financial & Administration Officer, consulting with the Chair, reviews all Motions Without Notice before the Meeting to ensure that the matter addressed by the Motion Without Notice complies with the definition of Urgent Matter. If the Chief Financial & Administration Office agrees that the Motion Without Notice relates to an Urgent Matter, the Chief Financial & Administration Officer lists the Motion Without Notice on the agenda. If the Chief Financial & Administration Officer determines that the Motion Without Notice is not related to an Urgent Matter, the Chief Financial & Administration Officer presents a list of these Motions Without Notice to the Commission for information only.
  4. Members may not submit Motions Without Notice to the First Meeting, a Special Meeting or an Emergency Meeting.