COMMISSION REPORT MACRO

RECOMMENDATION

It is recommended that the Commission:

1) Approve in principal, the design concept proposed for Museum Station;

2) Approve the award of the Museum Station detailed design assignment to Diamond Schmitt Architects Inc. (DSAI) on a sole source basis for an upset limit amount of $500,000.00 which includes detailed design and design support during construction; and,

3) Authorize TTC staff to sign a Memorandum of Understanding with Toronto Community Foundation (TCF) on terms and conditions acceptable to the Commission and General Counsel, to implement the Museum Station design concept as the first project in the University Subway Stations Renaissance Program.

FUNDING

At the Commission meeting of December 16, 2005 a motion was carried to advance $500,000.00 for 2006 within the current Capital Budget allocation in order to commence design work for Museum Station.

In 2006, funds of $600K have been approved for expenditures in Project 3.1 Finishes, under University Subway Stations Renaissance (as set out on pages 535R & 536R – Improvement category) of the TTC 2006-2010 Capital Program, which was approved by City Council on December 12, 2005 with $500K to be accommodated from under expenditures in other programs. A further $1.5M was also included in the years 2007-2009 for this project. Costs incurred for this year above $600K, due to construction work starting in 2006 can be accommodated from a $1M payment from TCF to TTC to be paid over at the time of accepting a tender for the construction at Museum Station.

Funding for this project will be shared with TCF under the Memorandum of Understanding on the basis of 75% TCF and 25% TTC.

Provision for the entire cost to implement the Museum Station enhancements under the Renaissance Program will be considered in the proposed 2007-2011 TTC Capital Program as well as the additional costs to proceed with design and construction at St. Patrick and Osgoode stations.

BACKGROUND

Following the decision of the Commission (November 28, 2005) to support the initiative of the Toronto Community Foundation (TCF) to provide visual identity at key stations related to the cultural centres adjacent to those stations, the following steps have been taken:

· TCF have funded the development of a conceptual design for Museum Station by Diamond Schmitt Architects Inc.

· Construction cost estimates have been developed, reviewed and accepted as the basis for a total contribution by TTC of $1.25M, based on a cost sharing formula of 75% TCF and 25% by TTC. The total cost to complete construction at Museum Station is estimated to be $5M.

· A Memorandum of Understanding (MOU) has been prepared with agreement by both parties to all articles in principle.

The University Subway Stations Renaissance project also includes future work to be done at Osgoode & St. Patrick and they will also be subject to the same future funding arrangements.

DISCUSSION

The conceptual design for Museum Station includes design enhancements to the platform level architectural finishes.

The conceptual design was developed prior to the agreement being reached between TCF and TTC in consideration of the best use of funds within the agreed capital limit of $5M. The main platform level elements included in the agreed conceptual design are the platform columns depicting images of museum artefacts, the trainway walls accentuating the “MUSEUM” presence and upgraded ceiling treatments. Conceptual renderings are included in this report as “Appendix A”.

In order to receive the funding level required to implement the Museum Station Renaissance Program, through donation of private funds, TCF require that the construction contract mobilization takes place prior to January 1, 2007 and construction be completed prior to January 1, 2008. The schedule indicates that the TCF schedule objectives are feasible.

The University Subway Station Renaissance Program has been developed to date by TCF in unison with DSAI and with TTC. The design concept for Museum Station has been developed by DSAI and funded by TCF. For reasons of continuity of the design team in the interests of the Museum Station implementation schedule, the quality of the end product, and in keeping with the discussions at the Commission meeting of December 16, 2005, it is intended that DSAI undertake the detailed design assignment on a sole source basis. This is reflected in the MOU.

Staff have issued a Request for Proposal (RFP) to DSAI on a sole source basis. The DSAI workplan was submitted May 30, 2006 and indicates a total fee requirement not to exceed $500,000.00 which includes approximately $250,000.00 for design and $250,000.00 for design support during construction, which will be re-assessed through the workplan process subsequent to the tender for construction. The fee is considered reasonable given the task of working within an existing station and the creative challenges of identifying with the Royal Ontario Museum (ROM) and Gardner Museum through finish statements at platform level.

A draft MOU has been prepared jointly by TCF and TTC staff for the purpose of implementing the Renaissance Project for Museum Station. The MOU is considered final and is available for signature upon Commission authorization. It includes the following agreed principles:

· TCF and TTC will share in the costs to implement the Museum Renaissance Project on a 75% TCF and 25% by TTC basis.

· The budget for the project, including contingencies is $5 million.

· Any project costs exceeding the $5 million budget will be shared on the same basis; 75% TCF and 25% by TTC.

· TTC staff will manage the implementation of the project and will keep TCF apprised of design progress and project controls status (schedule & budget).

· Best efforts will be made to contain the costs within the agreed budget.

· Best efforts will be made to award a construction contract prior to January 1, 2007 and to complete construction prior to January 1, 2008.

· A trust provision that requires TCF to deposit the funding commitment $3.75M in a special project trust account prior to TTC’s commitment to contracting for detailed design. The Memorandum of Understanding contains a payment clause which includes a provision for TCF to make payment of a portion of the Funding Commitment in the amount of $1M upon the TTC accepting a tender bid to complete the project.

JUSTIFICATION

This initiative, previously endorsed by the Commission, is the first of three University Subway Stations to be considered for the Renaissance Program. TCF have indicated a high level of private sector interest in the program and therefore in the success of the Museum Station Project. The project presents a “value-added” opportunity for the TTC and will provide an interesting environment at platform level for TTC patrons.

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June 1, 2006

50-JG-RMT

1091093-V4

Attachments