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Revised:  March 1999
 
 TORONTO TRANSIT COMMISSION

 REPORT NO.

 

   

 

MEETING DATE: April 6, 2005

 

 

SUBJECT:  PROCUREMENT AUTHORIZATION

    CONSULTANT DESIGN SERVICES

    BIRCHMOUNT GARAGE   

    CONTRACT E85-17

 

 

 

RECOMMENDATION

 

It is recommended that the Commission authorize the award of Contract E85-17 to Totten Sims Hubicki Associates (1997) Limited for Consultant Design Services in the upset limit amount of $1,100,000.

 

 

FUNDING

 

Sufficient funds for this expenditure are included in the following Projects:

 

· 3.9 Buildings and Structures, Birchmount Bus Garage Repair Bay Modifications as set out on pages 773 - 780 of the State of Good Repair/Safety Category.

· 3.9 Buildings and Structures, Birchmount Garage Renovations as set out on pages 761 - 764 of the State of Good Repair/Safety Category.

· 3.3 Yards and Roads, On-Grade Paving Rehabilitation Program as set out on pages 571 - 581 of the State of Good Repair/Safety Category.

· 3.1 Finishes, Roofing Rehabilitation Program as set out on pages 485 - 495 of the State of Good Repair/Safety Category.

 

The above Projects are included in the TTC 2005-2009 Capital Program, which was approved by City Council on February 23, 2005.

 

 

BACKGROUND

 

Several projects are currently being undertaken simultaneously (listed above) which all address capital work to be undertaken at Birchmount garage, located at 400 Danforth Road in the east end of Toronto. The design services for this work have been combined under one contract to reduce coordination issues during the design and construction processes.

 

 

The project under 3.9 Buildings and Structures - Birchmount Repair Bay Modifications, has been undertaken to maintain the facility in a safe and efficient operating condition at its current capacity of 204 buses. Birchmount Bus Garage - Repair Bay Modifications Phase 1 is currently in construction under Contract E3-19. The work under Phase 1 consists mainly of the installation of two (2) new and five (5) replacement bus hoists with associated mechanical/electrical/structural work. Phase 2 will mainly include upgrades to the remaining five (5) hoists and two (2) inspection pits, upgrades to existing ventilation systems, repairs to the building envelope and new offices for the Superintendent and Forepersons.

 

Work under project 3.9 Buildings and Structures - Birchmount Garage Renovations includes the installation of an acoustical barrier to address noise abatement requirements.

 

The work under 3.3 On-Grade Paving Rehabilitation Program is comprised of the on-going rehabilitation of the Commission's pavement surfaces at various locations within the transit system. Birchmount Garage is scheduled in the program for commencement of design in 2005 and replacement in 2006.

 

The work under 3.1 Roofing Rehabilitation Program is comprised of the planned rehabilitation or full replacement of the Commission's roofed facilities. Birchmount Garage is scheduled in the program for design and commencement of construction in 2005.

 

Under Contract E85-17 the design for the work indicated above will be undertaken. The Contract includes the design to carry out the above work, preparation of contract drawings, specifications, tender and construction support.

 

 

DISCUSSION

 

A Request for Proposal was publicly advertised on the TTC website January 18, 2005. Thirty-seven (37) companies requested copies of the proposal documents out of which nine (9) submitted a proposal. Five of the nine proposals were reviewed and rated. The remaining four (4) were considered unacceptable. Giffels Associates and Bregman & Hamann Architects have both assigned Project Managers who are not registered professional engineers in the Province of Ontario, and this was a technical requirement of the Scope of Work; Earth Tech Canada Inc. did not submit a preliminary bar chart, which was a mandatory submission requirement and Barry Bryan Associates took an exception to the professional liability insurance claim limit.

 

 

 

 

 

Prior to the evaluation meeting, it was pre-determined that the top qualitatively ranked company and any company within 3% of the top ranked would be shortlisted. Following a consensus of the final ranking, three companies were shortlisted. The pricing envelopes of those shortlisted were opened and evaluated.

 

The proposal submitted by Totten Sims Hubicki was ranked the highest, however, the submission by Marshall Macklin Monaghan and H.H. Angus were considered equally qualified as they were within 1% and 2% respectively of Totten Sims Hubicki. Based on the "Pricing Information Evaluations", Totten Sims Hubicki had the lowest overall composite hourly rate on all three assignments.

 

 

JUSTIFICATION

 

Award of Contract E85-17 to Totten Sims Hubicki Assocates (1997) Limited is required to ensure completion of design work under the Birchmount Bus Garage Repair Bay Modifications, Birchmount Garage Renovations, Birchmount On-Grade Paving and Birchmount Roofing Rehabilitation projects.

 

 

 - - - - - - - - - - - -

 

March 16, 2005

50-11-16

1074026

 

Attachment

 

APPENDIX ‘A’

 

PROCUREMENT AUTHORIZATION

CONSULTANT DESIGN SERVICES

BiRCHMOUNT GARAGE  

CONTRACT E85-17

 

 


LIST OF PROPONENTS

 

   

·                                                                                 Barry Bryan Associates

·                                                                                 Bregman & Hamann Architects

·                                                                                 Crossey Engineering Ltd.

·                                                                                 Earth Tech Canada Inc.

·                                                                                 Giffels Associates Limited

·                                                                                 H.H. Angus & Associates Limited *

·                                 Halsall Associates Limited

·                                                                                 Marshall Macklin Monaghan Limited*

·                                                                                 Totten Sims Hubicki Associates (1997) Limited*

 

 

evaluation criteria

 

A.     CORPORATE QUALIFICATIONS/EXPERIENCE

·         Number of Years in Business

·         Relevant Corporate Experience

·         Depth of Available Resources

·         Transit/Transportation Experience

 

B.     PROJECT STAFF QUALIFICATIONS/EXPERIENCE

 

 i Project Manager

·         Number of Years of Direct Experience

·         Work of a Similar Size and Nature

·         Technical Qualifications

 

ii   Project Team/Subconsultants

·         Number of Years of Experience

·         Work of a Similar Size and Nature

·         Technical Qualifications

 

C.     PROJECT STAFF DEDICATION

·         Assignment 1 - New Office & Storage Area

·         Assignment 2 - Garage Renovations

·         Assignment 3 - Acoustical Barrier Wall

 

D.     UNDERSTANDING OF THE WORK/METHODOLOGY

·         Assignment 1 - New Office & Storage Area

·         Assignment 2 - Garage Renovations

·         Assignment 3 - Acoustical Barrier Wall

 

 

*   Shortlisted