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Meeting No. 1984
Wednesday, April 29, 2015
1:00 PM

Committee Room #1
Toronto City Hall, 100 Queen Street West

A meeting of the TTC Board was held in Committee Room 1, Toronto City Hall, 100 Queen Street West, Toronto, Ontario, on Wednesday, April 29, 2015 commencing at 1:10 p.m.

J. Colle (Chair), M. Adamson (Vice-Chair), J. Campbell, S. Carroll, V. Crisanti, N. Di Donato, A. Heisey Q.C., J. Mihevc and D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), R. Leary (Chief Service Officer), S. Reed Tanaka (Acting Chief Capital Officer), B. Leck (Acting Chief Financial & Administration Officer and Head of Legal & General Counsel), G. Shortt (Chief Operating Officer), J. Taylor (Chief of Staff), C. Upfold (Deputy Chief Executive Officer & Chief Customer Officer), B. Ross (Executive Director of Corporate Communications), J. Lee (Head of Materials & Procurement), J. Kervin (Head of Property, Planning & Development Management), A. Borkwood (Head of Customer Development), V. Artemyeva (Research Manager), S. Haskill (Senior Planner – Strategy & Service Planning), S. Kalache (Co-ordinator – Pan Am/Parapan Am Games), K. Lee (Head of Commission Services) and D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

J. Colle was in the Chair.

Upon calling the meeting to order Chair Colle began the proceedings by acknowledging the service and contributions of the four (4) citizen members of the TTC Board. Chair Colle thanked Vice-Chair Maureen Adamson, and Commissioners Nick Di Donato, Alan Heisey, Q.C. and Anju Virmani for their time and commitment to the TTC during the current term. Chair Colle touched on the unique perspectives and expertise that each of the citizen members has brought to the Board and he thanked each of them for the key role they played in helping modernize the TTC. Chair Colle then presented the members with a framed vintage poster as a token of appreciation for their service during this term.

Declaration of Interest - Municipal Conflict of Interest

Nil

Minutes of the Previous Meetings

Commissioner Di Donato moved that the Board approve the following minutes and that the Chair and Chief Financial & Administration Officer be authorized to sign the same:

Meeting No. 1981 - Thursday, March 26, 2015
Meeting No. 1982 – Friday, April 10, 2015
Meeting No. 1983 – Wednesday, April 15, 2015

The motion by Commissioner Di Donato carried.

Business Arising Out of Minutes

Nil

Committee of the Whole Resolution

NIL

Public Presentations

a) City Council Decisions in Consideration of 2015 Budgets

Councillor Jaye Robinson

The Board received the deputation for information.
(See Item 9.4 for minute).

b) Reduced Fares for Seniors during Off-Peak Hours

Jessica Bell
Herman Rosenfeld
Brenda Thompson
Kingsley Kwok
Chair Colle moved that the Board waive Section 13(a) of the Procedures Bylaw relating to notice provisions for public presentations to permit deputations from the following individuals on this item:
Suhail Boroh
Maria Antoinetta Smith
Zhao Hua

The motion by Chair Colle carried on a two thirds vote of the members present.

The Board received the deputations for information.
(See Item 10.1 for minute).

 

Notice of Motions

Nil

Motions Without Notice

Nil

Items of Which Notice has Previously Been Given

Nil

Items Deferred From Last Meeting to Permit Debate/Public Presentation

1.1 TTC Audit Committee – PRESTO Financial Controls

The TTC Audit Committee recommends that the TTC Board request the Metrolinx Board to provide details on the PRESTO related financial controls to:

  1. Ensure bank level accuracy in financial transactions involving customers and their bank accounts;
  2. Ensure appropriate fares are collected;
  3. Identify major variances;
  4. Ensure the TTC collects revenues due to it on a timely basis; and
  5. That there is an appropriate governance structure in place to ensure this.

Approved

1.2 Mobility Hub Study in the Main Street and Danforth Avenue Area

Commissioner Carroll moved that the joint letter from Councillor Janet Davis, Ward 31 and Councillor Mary Margaret McMahon, Ward 32 be referred to the Chief Executive Officer to report back, in consultation with the City of Toronto Planning Department, on a strategy to prioritize review of mobility hubs within Toronto as identified by Metrolinx.

The motion by Commissioner Carroll carried.

A communication on this item was received from:
Hamish Wilson

 

  1. Reports with Confidential Attachments (Committee of the Whole)
    Nil
  2. Presentations

    2.1 Procurement Process Presentation

    Jim Lee, Head of Materials & Procurement department delivered a PowerPoint presentation on this item.

    The Board received the presentation and staff report for information.

    2.2 2014 Customer Satisfaction Survey Results

    Arthur Borkwood, Head of Customer Development and Viktoriya Artemyeva, Research Manager, delivered a PowerPoint presentation on this item.

    The Board received the presentation and staff report for information.

    2.3 TTC Service for the 2015 Pan Am/Parapan Am Games

    Scott Haskill (Senior Planner – Strategy & Service Planning) and Shoghig Kalache (Co-ordinator – Pan Am/Parapan Am Games) delivered a PowerPoint presentation on this item.

    The Board received the presentation for information and adopted the recommendations in the staff report, as follows:

    It is recommended that the Board forward this report to:

    1. the City Manager’s Office;
    2. the Ministry of Transportation Ontario 2015 Pan/Parapan Am Games office; and
    3. the TO2015 Pan/Parapan Am Games organizing committee.

    Chair Colle also moved the following motion:

    That authority be delegated to the Chief Executive Officer to enter into any necessary agreements whereby the Province will reimburse the City and/or TTC for services provided for the 2015 Pan Am/Parapan Am Games, including any additional costs or losses arising from the provision of those services.

    The motion by Chair Colle carried.
    The item was adopted, as amended.

     


     

  3. Budget Matters

    3.1 Chief Executive Officer’s Report – April 2015 Update

    The Board received the Chief Executive Officer’s Report – March 2015 Update for information.

  4. Procurement Authorizations
    Nil
  5. Procurement Authorization Amendments
    Nil
  6. Notice of Awards
    Nil
  7. Service Matters
    See item 2.3
  8. Accessibility Issues

    8.1 Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for February 26, 2015

    The Board received the ACAT General Monthly Meeting minutes for information.

  9. Other Business

    9.1 Property Development – Proposed Entrance Connection – Eglinton Station – 2263 Yonge Street – E-Condos

    It is recommended that the Board:

    1. Approve, in principle, the entrance connection between a new development located at 2263 Yonge Street, known as E-Condos, and Eglinton Subway Station.

    2 . Authorize the execution of an Entrance Connection Agreement in accordance with the Toronto Transit Commission’s Entrance Connection Policy, and any other agreements arising as a result of the entrance connection, all on terms and conditions acceptable to the TTC’s General Counsel.

    3 . Forward this report to the Director, Real Estate Services, City of Toronto.

    Approved

    9.2 Downsview Station – YRT License Agreement

    It is recommended that the Board:

    1. Approve an amendment to the License Agreement for York Region Transit use of Downsview Station to include a further five year extension to September 30, 2020.

    2 . Authorize the execution of the Second Amending Agreement on terms and conditions acceptable to the TTC’s General Counsel.

    Approved

    9.3 5 Park Home Avenue – Office Lease

    The Board deferred this item to the next regular meeting of the Board.

    9.4 City Council Decisions in Consideration of 2015 Budgets

    Commissioner Carroll moved the following motion:

    That this item be referred to the Chief Executive Officer to report back only in conjunction with reports already outstanding in this regard.

    The motion by Commissioner Carroll carried.

  10. New Business

    10.1 Commissioner Crisanti – Requesting the CEO to Report on the Feasibility of a Six-Month Pilot Program to Reduce Seniors Fare to $1.00 During Off-Peak Hours

    Commissioner Crisanti moved the following motion:

    That the Chief Executive Officer report back to the TTC Board by June 22, 2015 on the feasibility of a six-month pilot program to reduce fare costs during off-peak hours to $1.00 for seniors.

    Commissioner Heisey moved the following motion:

    Whereas in November 2013 TTC staff reported to the Board on a variety of policy changes with respect to senior discounts. The Board chose not to make those changes.

    http://www.ttc.ca/About_the_TTC/Commission_reports_and_information/Commission_meetings/2013/October_23/Reports/TTC_Fare_Policy_Requ.pdf
    As a result of this report TTC staff began work with other city departments on a “Fare Equity Strategy” which was co-signed by the TTC and the City and endorsed by City Council. The detailed work on that strategy staff will report by the end of 2015 to City Council on that strategy and the role that PRESTO would play in any implementation.

    http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70755.pdf

    Whereas in January of 2014 TTC staff reported to the Board on time-based transfers and indicated they are broadly a positive change, but possibly expensive, and not really achievable until PRESTO implementation.

    https://www.ttc.ca/About_the_TTC/Commission_reports_and_information/Commission_meetings/2014/January_28/Reports/Time_Based_Transfers.pdf

    Whereas in August 2014 TTC staff reported to the Board on the “Opportunities Report” that considered, among other things, the 2 hour transfer. The report was approved based on the need for funding. Everything was funded except the 2 hour transfer.

    https://www.ttc.ca/About_the_TTC/Commission_reports_and_information/Commission_meetings/2014/August_19/Supplementary_Reports/Opportunities_to_Improve_Transit_Service_in_Toronto.pdf
    Whereas in October 2015 TTC staff will be reporting to the Board on all new options that PRESTO will allow including different concessions, different fare policies (time based, directional, off-peak vs peak), Metropass vs daily / weekly caps., different policies that enable greater information, cash acceptance and a strategy for that etc.

    Therefore, be it resolved that the Board:

    1. Request staff report back as planned in October for a fulsome discussion on fare policy when PRESTO is in place and for when we remove legacy fare media (tokens etc.) and what the future for cash payments are including consideration of various fare options including:

    (i) fare by time of day
    (ii) 2 hour transfer
    (iii) Seniors fares by time of day, including $1.00 seniors fare during off-peak hours
    (iv) Fare by distance
    (v) Concession policy overall as informed by Fare Equity Strategy
    (vi) Monthly pass versus daily / weekly / monthly capping
    (vii) Free regular transit fares for Wheel-Trans qualified passengers in addition to the visually impaired

    2. Request that staff continue negotiations on a 2-hour transfer, with PRESTO and Metrolinx, to understand how that could be funded via savings in the PRESTO programme and in support of more regional fare integration.

    Discussion ensued regarding the order of voting and Commissioner Mihevc moved a procedural motion to vote on Commissioner Heisey’s motion first.

    The procedural motion by Commissioner Mihevc lost having not received the required two-thirds vote of the members present.
    Commissioner Campbell moved the following amendment to Commissioner Crisanti’s motion.

    That the words “in a briefing note” be inserted after the date “June 22, 2015” so the motion now reads as follows:
    “That the Chief Executive Officer report back to the TTC Board by June 22, 2015 in a briefing note on the feasibility of a six-month pilot program to reduce fare costs during off-peak hours to $1.00 for seniors”.

    The motion by Commissioner Campbell carried.

    Commissioner Crisanti’s motion carried, as amended.

    Commissioner Mihevc moved the following amendment to Part 1 of the recommendation in Commissioner Heisey’s motion:

    That the words “and in consultation with city fare equity staff” be inserted after the words “as planned” so Part 1 of the recommendation now reads as follows:

    “1. Request staff report back, as planned, and in consultation with city fare equity staff, in October for a fulsome discussion on fare policy when PRESTO is in place and for when we remove legacy fare media (tokens etc.) and what the future for cash payments are including consideration of various fare options including:

    (i) fare by time of day
    (ii) 2 hour transfer
    (iii) Seniors fares by time of day, including $1.00 seniors fare during off-peak hours
    (iv) Fare by distance
    (v) Concession policy overall as informed by Fare Equity Strategy
    (vi) Monthly pass versus daily / weekly / monthly capping
    (vii) Free regular transit fares for Wheel-Trans qualified passengers in addition to the visually impaired”.

    Commissioner Mihevc’s motion to amend Part 1 of the recommendation in Commissioner Heisey’s motion carried.

    Commissioner Mihevc further moved the following amendment to Part 2 of the recommendation in Commissioner Heisey’s motion:

    That the word “negotiations” be deleted and replaced with the word “discussions” so Part 2 of the recommendation now reads as follows:

    “2. Request that staff continue discussions on a 2-hour transfer, with PRESTO and Metrolinx, to understand how that could be funded via savings in the PRESTO programme and in support of more regional fare integration”.

    As this amendment was deemed to be a friendly amendment no vote was required and Commissioner Mihevc’s amendment to Part 2 of the recommendation in Commissioner Heisey’s motion carried.

    Chair Colle called for a recorded vote on Commissioner Heisey’s motion, as amended.

    In favour: Chair Colle, Vice-Chair Adamson, Commissioners Campbell, Carroll, Crisanti, Di Donato, Heisey, Mihevc and Minnan-Wong.
    Opposed: Nil

    Commissioner Heisey’s motion, as amended, carried unanimously.

    Communications on this item received from:
    Carolyn Johnson
    Mary Hynes

  11. Correspondence
    Nil

    The meeting adjourned at 6:05 p.m.

    TTC Board Members

    Chair - Councillor Josh Colle, Vice-Chair - Maureen Adamson (citizen), Councillor John Campbell, Councillor Shelley Carroll, CouncillorVincent Crisanti, Councillor Glenn De Baeremaeker, Nick Di Donato (citizen), Alan Heisey Q.C. (citizen), Councillor Joe Mihevc, Councillor Denzil Minnan-Wong, Anju Virmani (citizen)