Click here to view a PDF version of this page PDF file

Meeting No. 1986
Monday, June 22, 2015
10:30 AM

Committee Room #2
Toronto City Hall, 100 Queen Street West

Meeting No. 1986

Monday, June 22, 2015

A meeting of the TTC Board was held in Committee Room 2, Toronto City Hall, 100 Queen Street West, Toronto, Ontario, on Monday, June 22, 2015 commencing at 10:30 a.m. The meeting recessed at 10:35 a.m. on resolution to meet as the Committee of the Whole and reconvened at 11:40 a.m. The meeting recessed for lunch break at 12:50 p.m. and reconvened at 2:00 p.m.

Present - Committee of the Whole

J. Colle (Chair), A. Heisey Q.C. (Vice-Chair), M. Adamson, R. Byers, J. Campbell, S. Carroll, V. Crisanti, G. De Baeremaeker, R. Lalonde, J. Mihevc and D. Minnan-Wong (Members), A. Byford, C. Upfold, R. Leary, S. Reed Tanaka, V. Rodo, G. Shortt, J. Taylor, B. Leck, M. Roche, J. Lee, S. Lam, K. Lee and D. McDonald.

J. Colle was in the Chair

K. Rowe, E. Neuman (Chair’s Office) and D. Magisano (Mayor’s Office) were also present.

Present – Public Session

J. Colle (Chair), A. Heisey Q.C. (Vice-Chair), M. Adamson, R. Byers, J. Campbell, S. Carroll, V. Crisanti, G. De Baeremaeker, R. Lalonde, J. Mihevc and D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), C. Upfold (Deputy Chief Executive Officer & Chief Customer Officer), R. Leary (Chief Service Officer), S. Reed Tanaka (Acting Chief Capital Officer), V. Rodo (Chief Financial & Administration Officer), G. Shortt (Chief Operating Officer), J. Taylor (Chief of Staff), B. Ross (Executive Director of Corporate Communications), B. Leck (Head of Legal & General Counsel), J. Lee (Head of Materials & Procurement), S. Lam (Head of Streetcar), J. Kervin (Head of Property, Planning & Development Management), M. Stambler (Head of Strategy & Service Planning), B. Hughes (Head – Farecard Team), A. Borkwood (Head – Customer Development), M. Picard (Customer Development Manager), R. Thompson (Chief Project Manager – Scarborough Subway Extension), V. Guzzo (Director of Property), K. Lee (Head of Commission Services) and D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

J. Colle was in the Chair.

Declaration of Office

Chair Colle welcomed Ron Lalonde who was appointed to the Toronto Transit Commission Board on May 5, 2015 by Toronto City Council.
Following the Chair’s introduction, B. Leck, Head of Legal & General Counsel, administered the Declaration of Office to Commissioner Lalonde.

Declarations of Interest – Municipal Conflict of Interest Act

Nil

Minutes of Previous Meetings

Commissioner Adamson moved that the Board approve the minutes from Meeting No. 1985 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.
The motion by Commissioner Adamson carried.

Business Arising Out of the Minutes

Nil

Public Presentations

a) New Streetcar Delivery Recovery Plan and Schedule

Sharon Yetman

The Board received the deputation for information.

(See Item 6 for minute).

b) Automatic Train Control (ATC) Project Quarterly Update Report

Sharon Yetman

The Board received the deputation for information.

(See Item 7 for minute).

c) Joint Initiatives between TTC and City Transportation Services

Sharon Yetman

The Board received the deputation for information.

(See Item 8 for minute).

d) Procurement Authorization – Scarborough Subway Extension – Geotechnical, Geoenvironmental and Hydrogeological Consultant Services

Sharon Yetman

The Board received the deputation for information.

(See Item 9 for minute).

e) TYSSE Procurement Authorization Amendment for Metrolinx GO Rail Station Work – A35 - 25 – Sheppard West Station

Sharon Yetman

The Board received the deputation for information.

(See Item 12 for minute).

f) Procurement Authorization Amendment to Modify Four Toronto Rocket Train Sets for Service on Line 4 (Purchase Order No. C31PD05761)

Sharon Yetman

The Board received the deputation for information.

(See Item 13 for minute).

g) The Ten-Minute-or-Better Service Network

Alan Yule

Sharon Yetman

The Board received the deputations for information.

(See Item 16 for minute).

h) Opportunities for Improved Bus Service on Finch

Sharon Yetman

The Board received the deputation for information.

(See Item 17 for minute).

i) Community Request for Continuous Service on Bayview Avenue

Carol Burtin Fripp

The Board received the deputation for information.

(See Item 18 for minute).

j) ACAT Request to Amend the Highway Traffic Act

Alan Yule

Sharon Yetman

The Board received the deputations for information.
(See Item 19 for minute).

Presentations/Reports/Other Business

1. Presentation by Metrolinx
J. Robert S. Prichard, Chair, Metrolinx Board and Bruce McCuaig, President & Chief Executive Officer, Metrolinx provided a presentation to the TTC Board entitled “Working Together”.

The Board received the presentation for information and extended its appreciation to both Mr. Prichard and Mr. McCuaig for their attendance at the meeting.

2. Presentation: PRESTO/TTC Farecard Project – Status and Implementation Overview

Chris Upfold, Deputy Chief Executive Officer & Chief Customer Officer delivered a presentation on this item.

The Board received the presentation for information.

3. Presentation: ACAT’s Introduction to the TTC Board

Mazin Aribi, Chair, Advisory Committee on Accessible Transit (ACAT), delivered a presentation to the Board on this item.

The Board received the presentation for information.

4. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for April 30, 2015

The Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting on April 30, 2015.

5. Chief Executive Officer’s Report – June 2015 Update

Andy Byford, Chief Executive Officer, delivered a presentation on this item.

The Board received the presentation and the Chief Executive Officer’s Report – June 2015 Update for information.

6. New Streetcar Delivery Recovery Plan and Schedule

The Board approved the recommendation in the staff report, as follows:

It is recommended that the Board:

1. Receive the information as set out in the confidential attachment; and

2. Authorize that the information provided in the confidential attachment is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.

Commissioner Minnan-Wong moved the following ancillary motion:

“That staff be requested to report back at the next Board meeting on a range of options, including the exclusion of Bombardier from bidding on future contracts for new vehicle purchases for a specified period of time, based on poor performance related to the delivery of the new streetcars”.

The motion by Commissioner Minnan-Wong carried.

7. Automatic Train Control (ATC) Project Quarterly Update Report

It is recommended that the Board:

1. Receive the information as set out in the Confidential Attachment; and

2. Authorize that the information provided in the confidential attachment is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.

Approved

8. New Business: Joint Initiatives between TTC and City Transportation Services

Commissioner Mihevc moved that the following be added as Part 4 to the item…:

“That the findings of staff be referred to the Public Works and Infrastructure Committee for consideration”.

…so such recommendation now reads as follows:

“The Board requests TTC staff, in consultation with City Transportation staff, to report back in the Fall of 2015, in time for the 2016 budget process, on:

1. an agreement for a Bike Parking strategy at subway stations;

2. a plan for the installation of bicycle parking rings at all TTC bus stops and shelters in the City of Toronto where space exists in the adjoining road allowance and or publicly owned boulevard; and

3. that consideration be given to a re-designed bus shelter that incorporates provision of bicycle parking facilities for all new bus shelter installations.

4. That the findings of staff be referred to the Public Works and Infrastructure Committee for consideration”.

The motion by Commissioner Mihevc carried.

The item was adopted, as amended.

9. Procurement Authorization – Scarborough Subway Extension Geotechnical, Geoenvironmental and Hydrogeological Consulting Services – Contract FE85-6

It is recommended that the Board:

1. Authorize award of Contract FE85-6 for Geotechnical, Geoenvironmental and Hydrogeological Consulting Services for the Scarborough Subway Extension to the following firms, in the noted upset limit amounts, in Canadian funds, each for a three year duration from the Notification of Award, on the basis of lowest total evaluated price of the qualified proponents:

Firm
Amec Foster Wheeler Environment & Infrastructure, a Division of Amec Foster Wheeler Americas Limited
Upset Limit
$3.5 million

Firm
Conestoga-Rovers & Associates Limited
Upset Limit
$3.5 million

Firm
Golder Associates Ltd.
Upset Limit
$3.5 million

Approved

10. Procurement Authorization – Program Management Services for SAP-ERP Implementation Program

It is recommended that the Board:

Authorize the award of contract for Request for Proposal (RFP) No. P25PX15778 for Program Management Services for the SAP-ERP Implementation Program to Comtech Group Inc. in the upset limit amount of $5.7M, in Canadian funds, with a duration of five (5) years from the Notification of Award, on the basis of highest total weighted score.

Approved

11. Procurement Authorization – Payment Card Processing Services

It is recommended that the Board authorize:

1. Award of the contract for payment card processing to Global Payments Canada GP in the upset limit amount of $8,625,000.00 Canadian dollars with a duration of three years from July 1, 2015 to June 30, 2018, with an option to extend the contract on a month to month basis for up to two additional years.

Approved

12. Toronto-York Spadina Subway Extension – Procurement Authorization Amendment for Metrolinx GO Rail Station Work – A35-25 – Sheppard West Station

It is recommended that the Board:

1. Authorize award of a Contract Change to Aecon Buildings in an amount up to $18.29M (incl. HST), subject to commitment being received from Metrolinx for funding, to the satisfaction of the TTC General Counsel.

2. Authorize staff to finalize and execute an agreement, for reimbursement to the TTC of the full costs associated with the Contract Change, with Metrolinx on terms acceptable to the TTC General Counsel.

Approved

13. Procurement Authorization Amendment to Modify Four Toronto Rocket Train Sets for Service on Line 4 (Purchase Order No. C31PD05761)

It is recommended that the Board authorize:

1. TTC staff to proceed with a Purchase Authorization Amendment to the TR Subway Train Contract with Bombardier Transportation Canada Inc. (Bombardier) no later than June 22, 2015. The amendment is for the modification of four TR 6-car train sets into six 4- car train sets for service on Line 4. The amendment is in the amount of $25,810,282.54 CDN, inclusive of all applicable taxes.

2. The expenditure of funds up to a total allowance amount of $12,500,000 CDN inclusive of all applicable taxes, with respect to the modification of 4 train sets, for inflationary escalation adjustments, contract security to cover the relaxed delivery schedule, allowance for a one time foreign exchange adjustment at Notice to Proceed, potential additional capital spares and special tools and test equipment, and contingency allowance for project changes, resulting in a total authorized expenditure of up to $38,310,282.54 CDN. Net project costs will include tax recoveries under HST from this contract authorized amount. Refer to Appendix 1 for further information.

3. Delegation of its authority to the Chief Executive Officer for the total allowance amount set out in recommendation 2 above.

Approved

14. Lease of Office Space – 250 Bloor Street East

It is recommended that the Board:

1. Authorize the execution of a lease agreement between The Manufacturers Life Insurance Company and the Toronto Transit Commission for the lease of the eleventh, twelfth and thirteen floors of 250 Bloor Street East, Toronto, for a term of ten (10) years in accordance with the terms and conditions set out in the offer to lease dated May 7, 2015 and as summarized in this report, in accordance with the Toronto Transit Commission’s policies, and any other documents or agreements arising as a result of entry into the lease, all on terms and conditions acceptable to the TTC’s General Counsel;

2. Approve the expenditure of

a. $29,390,000 plus HST for rent payments in accordance with the terms and conditions of the above noted lease, subject to changes from current projections in the escalation of additional rent (e.g. utilities, property taxes and maintenance); and

b. $1,475,000 for leasehold improvement costs in addition to the leasehold improvement allowance set out in the lease.

Approved

15. Proposed Amendments to Municipal Code Chapter 219 – Toronto Transit Commission (TTC) Records Retention

It is recommended that the Board approve:

1. proposed amendments to Municipal Code, c.219-5, Article II (Appendix 1), to include electronic and digital records as official TTC
records formats and to permit electronic and digital records to be original records for the purpose of the by-law.
2. the updated TTC Records Retention Schedule in a form consistent with that set out in the PricewaterhouseCoopers LLP report (Appendix 2).
3. forwarding this item to the City Clerk for Council approval and enactment of the foregoing legislative amendments.

Approved

16. The Ten-Minute-or-Better Service Network

It is recommended that the Board forward this report to the City of Toronto Planning Department.
Approved

17. Opportunities for Improved Bus Service on Finch Avenue West: Follow-Up Report #3

The Board adopted the recommendation in the staff report, as follows:

It is recommended that the Board:

1. concur with the action taken by staff, noting that discussions are underway with Toronto Transportation Services to improve the road geometry on Finch Avenue West; and

2. that the review of the express bus route network currently being undertaken by staff will include the feasibility of introducing express bus service on the 36 Finch West route.

Commissioner De Baeremaeker moved the following ancillary motion.

“That TTC staff report back to the Board once evaluation of the city-wide signal priority program is complete, outlining the steps that will be taken to adapt to changing traffic conditions and how travel benefits will be maximized for customers overall and along Finch Avenue West”.

The motion by Commissioner De Baeremaeker carried.

18. Community Request for Continuous Service on Bayview Avenue

It is recommended that the TTC Board:

1. Endorse the decision of staff, based on the evaluations set out in this report, noting that the approved all-day every-day service on the 28 Bayview South route, which will begin in 2016, will resolve the issue of a gap in transit service along Bayview Avenue, between Davisville Avenue and Sutherland Drive but not fully address the stated travel objective of residents in South Leaside.

Approved

19. ACAT Request to Amend the Highway Traffic Act

It is recommended that the Board forward this report to the Advisory Committee on Accessible Transit, the Ministry of Transportation of Ontario (MTO), and the City of Toronto Transportation Services.

Approved

20. Motorists Improperly Passing Stopped Streetcars

Commissioner De Baeremaeker moved that the following motion be added to the agenda under New Business in accordance with Section 41(b) of the By-law to Govern Commission Proceedings.

"That TTC staff report back to the Commission on the feasibility of undertaking a pilot project that would assess and quantify the frequency of traffic violations by motorists who improperly pass streetcars while TTC streetcars are stopped”.

The motion to add the item to the agenda carried.

The Board subsequently approved the motion by Commissioner De Baeremaeker.

The meeting adjourned at 5:35 p.m.