Minutes of the Previous Meeting

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Meeting No. 1974
Tuesday, June 24, 2014
1:00 PM

Committee Room #2
Toronto City Hall, 100 Queen Street West

A meeting of the TTC Board was held in Committee Room 2, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Tuesday, June 24, 2014 commencing at 10:11 a.m. The meeting recessed at 10:12 a.m. on resolution to meet as the Committee of the Whole.

Present - Committee of the Whole

M. Augimeri (Chair), M. Adamson (Vice-Chair), R. Cho, A. Heisey Q.C., J. Parker and A. Virmani (Members), A. Byford, S. Ghaly, R. Leary, G. Shortt, C. Upfold, B. Ross, J. Taylor, M. Roche, B. Leck, J. Lee, K. Lee and D. McDonald.

R. Andreacchi and M. Boscariol (Chair’s Office) were also present.

M. Augimeri was in the Chair.

The meeting re-convened in public at 1:07 p.m.

M. Augimeri (Chair), M. Adamson (Vice-Chair), R. Cho, G. De Baeremaeker, N. Di Donato, A. Heisey Q.C., J. Parker, K. Stintz and A. Virmani (Members), A. Byford (Chief Executive Officer), S. Ghaly (Chief Capital Officer), R. Leary (Chief Service Officer), V. Rodo (Chief Financial & Administration Officer), G. Shortt (Chief Operating Officer), C. Upfold (Deputy Chief Executive Officer & Chief Customer Officer), B. Ross (Executive Director of Corporate Communications), J. Taylor (Chief of Staff), J. O’Grady (Chief Safety Officer), B. Leck (Head of Legal & General Counsel), J. Lee (Head of Materials & Procurement), R. Thompson (Chief Project Manager – Scarborough Subway Extension), V. Albanese (Head of Human Rights), L. Romano (Senior Communications Liaison Officer), K. Lee (Head of Commission Services) and D. McDonald (Co-ordinator – Corporate Secretariat Services) were present.

M. Augimeri was in the Chair.

Declaration of Interest - Municipal Conflict of Interest

Nil

Minutes of the Previous Meetings

Vice-Chair Adamson moved that the Board approve the minutes from Meeting No. 1973 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same.

The motion by Vice-Chair Adamson carried.

Business Arising Out of Minutes

Committee of the Whole Resolution

Chair Augimeri moved that the Board recess to meet as the Committee of the Whole to deal with litigation or potential litigation matters, labour relations, employee negotiations, and to receive advice which is subject to solicitor-client privilege.

The motion by Chair Augimeri carried.

Reconvened

Meeting (open to the public) – 1:07 p.m.

Public Presentations

1. Chief Executive Officer’s Report – June 2014 Update
   Alan Yule
   The Board received the deputation for information.
   See Item 3(a) for minute.
2. Scarborough Subway Extension Update
   Alan Yule
   The Board received the deputation for information.
   (See Item 8(e) for minute).

Notice of Motions

Motions Without Notice

Items of Which Notice has Previously Been Given

Items Deferred From Last Meeting to Permit Debate/Public Presentation

1. Reports with Confidential Attachments (Committee of the Whole)

1. Procurement Authorization – Armoured Car Services for Collector Booth Banking
   It is recommended that:
1. The Board authorize the award of a contract to INKAS Security Services Limited (“INKAS”) for Armoured Car Services for Collector Booth Banking in the upset limit amount of $2,000,000 with a term of 5 years from Notification of Award on the basis of lowest priced qualified bidder.
2. The Board authorize a contract amendment to G4S Cash Solutions (Canada) Ltd., to extend the current contract completion date to August 30, 2014 and increase the upset limit amount by $65,000 for a total authorized amount of $565,000 to allow for a transition period between the two contracts.
3. The Board receive the information set out in the Confidential Attachment.
4. The information contained in the Confidential Attachment remains confidential in its entirety, as it contains information related to the security of the property belonging to the TTC.
   Approved

2. Presentations

Nil

3. Budget Matters

1. Chief Executive Officer’s Report – June 2014 Update
   Commissioner De Baeremaeker moved the following motion:
   “That staff be requested to report back on legal action that can be taken against individuals or businesses convicted of defrauding the TTC”.
   The motion by Commissioner De Baeremaeker carried.
   The Board adopted the item, as amended.
2. Response to TTC Board Motion Regarding the Use TTC Would Make of an Additional $100 Million in Capital Funding
   The Board deferred this item to the next meeting and directed that Item No. 10/C2 be brought back with this report.

4. Procurement Authorizations

Nil

5. Procurement Authorization Amendments

1. Procurement Authorization Amendment – Wilson Carhouse North Expansion – Contract C1-38
   It is recommended that the Board authorize Contract Change No. 14 for Contact C1-38, Wilson Carhouse North Expansion with Buttcon Limited in the upset limit amount of $3,850,601.48 (inclusive of all applicable taxes) to provide a new subway train dust collector for the Wilson Carhouse.
   Approved

6. Notice of Awards

Nil

7. Service Matters

1. Adjustments to TTC Services Affected by Construction of the Eglinton-Crosstown LRT
   It is recommended that the Board forward this report to Metrolinx, and Councillors Di Giorgio, Colle, Palacio, Mihevc, Stintz, Matlow, Parker, Robinson, Minnan-Wong, Thompson and Berardinetti, noting that changes to TTC services are being made wherever possible to offset the effects of construction of Metrolinx’s Eglinton-Crosstown LRT line.
   Approved
2. Board Enquiry: Early Closing of Subway on Fridays Before Summer Long Weekends
   It is recommended that the Board receive this report for information.
   Received

8. Other Business

1. 2013 Annual Human Rights Report
   It is recommended that the Board:
   1. Receive this report for information purposes; and
      TTC Board Meeting No. 1974 - Minutes
      Tuesday, June 24, 2014 Page 5
   2. Forward this report to City Council, through the Executive Committee, for information purposes.
      Approved
2. Improvements to TTC’s Procurement and Project Management Process – Terms of Reference
   It is recommended that the Board receive this report for information.
   Received
3. Free Wi-Fi on all TTC Buses and Streetcars
   The Board referred this item to staff to provide more information at the next meeting on the potential costs and opportunities for private/public partnership.
4. Yorkdale Fatality of September 14, 2012 – Update to Management Action Plan
   It is recommended that the Board receive this report for information.
   Received
5. Scarborough Subway Extension - Update
   It is recommended that the Board:
   1. Receive this status report on the Scarborough Subway Extension for information;
   2. Approve forwarding this report to the City Planning and Growth Management Committee for its information.
      Approved

9. New Business

Nil

10. Correspondence

C1 – Susan Davidson, ACAT Chair, forwarding the approved minutes of the April 24, 2014 ACAT General Monthly meeting.
The Board received the communication for information.

C2 – Commissioner Heisey regarding Report 3(b) – Letter from Toronto Port Authority to the Federal Minister of Infrastructure and the Federal Minister of Finance with regard to infrastructure improvements around Billy Bishop Toronto City Airport and a related request for funding.
The Board received the communication for information.
(See Item 3(b) for minute).

C3 – Roberto Rossini, Deputy City Manager and CFO - Shared Services Project Update.
The Board received the communication for information.

C4 – Vincent Ching, Chair – Board of Directors, Scarborough Chinese Baptist Church regarding concerns about construction of the TTC McNicoll Bus Garage.
The Board referred the communication to staff.

C5 – May Wong, President – Villa Elegance, regarding concerns about construction of the TTC McNicoll Bus Garage.
The Board referred the communication to staff.

C6 – Chi Ma, President – Bamburgh Manor Condominium Complex regarding concerns about construction of the TTC McNicoll Bus Garage.
The Board referred the communication to staff.

At the July 23, 2014 Board Meeting, under Business Arising Out of the Minutes, Commissioner Stintz moved the following motion:

“That the minute relating to correspondence Item No. 10/C6 submitted by Mr. Chi Ma regarding the McNicoll Bus Garage, which was received and referred to staff, be amended to include that the correspondence has subsequently been withdrawn by Mr. Chi Ma”.

The motion by Commissioner Stintz carried.

C7 – Olivia Koo and Karen Fung, residents of Mon Sheong Court submitting a petition in opposition to the construction of the TTC McNicoll Bus Garage.
The Board referred the communication to staff.

C8 – Councillor Peter Milczyn regarding his recent election to the Government of Ontario and his upcoming departure from the TTC Board.
The Board received the communication from Commissioner Milczyn with gratitude and appreciation for his service and contributions to the TTC for the past 8 years as a member of the Board.

C9 – Susan Davidson, ACAT Chair, advising of ACAT’s support for a TTC effort to have the City of Toronto reinstate $240M in funding to complete the Easier Access Program.
The Board referred the communication to staff for review in the 2015 budget process.

C10 – Alan Yule requesting to speak at a future meeting on standardized messaging on the TTC surface fleet in support of the Corporate Plan.
The Board referred the communication to staff for appropriate action.

C11 – Helen Leung, CEO Carefirst, regarding concerns about the construction of the TTC McNicoll Bus Garage.
The Board referred the communication to staff.

C12 – Councillor Janet Davis, City of Toronto, requesting to speak at a future meeting regarding installation of speed bumps on the 404 East York Community Bus route.
The Board referred the communication to staff for appropriate action.

The meeting adjourned at 2:00 p.m.

TTC Board Members

Maria Augimeri (Chair), Maureen Adamson (Vice- Chair), Raymond Cho, Josh Colle, Glenn De Baeremaeker, Nick Di Donato, Alan Heisey, Peter Milczyn, John Parker, Karen Stintz, Anju Virmani