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Meeting No. 1918
Wednesday, March 24, 2010
1:00 PM

Committee Room 2, 2nd Floor
Toronto City Hall
100 Queen Street West

A meeting of the Toronto Transit Commission was held in Committee Room 2, 2nd Floor, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Wednesday, March 24, 2010 commencing at 1:10 p.m.

A. Giambrone (Chair), J. Mihevc (Vice-Chair), M. Augimeri, S. Bussin, S. Hall, P. Milczyn, R. Moeser, B. Saundercook (Commissioners), G. Webster (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), R. Cornacchia (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel - Legal), B. Ross (Director – Corporate Communications), S. Blakey (Executive Director –  Human Resources), M. Roche (Chief Financial Officer), M. Stambler (Manager – Service Planning), A. Smith (Chief Marketing Officer), S. MacDonald (Manager – Materials & Procurement), D. Garisto (Manager – Property Development), S. Ghaly (Program Manager – Transit City), K. Lee (Assistant General Secretary) and F. Stanois (Co-ordinator – Corporate Secretariat Services) were present.

A. Giambrone was in the Chair.

A. Foster (Director – Project Management – Information Technology Services Department) was present for Item 2(a).

J. Cannell (Treasurer – Pension Fund Society) was present for Item 2(b).

Declaration of Interest - Municipal Conflict of Interest

NIL

Minutes of the Previous Meetings

Commissioner Saundercook moved that the Commission approve the minutes from meeting no. 1917 and that the Chair and General Secretary be authorized to sign the same.

The motion by Commissioner Saundercook carried.

Business Arising Out of Minutes

NIL

Committee of the Whole Resolution

a) Committee of the Whole - Thursday, May 6, 2010

Vice-Chair Mihevc moved that the Commission approve a resolution to meet as the Committee of the Whole at 9:00 a.m. or later on Thursday, May 6, 2010 to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-Chair Mihevc carried.

Public Presentations

a) Subway Suicide Prevention

Dr. Jeffrey M. Seidman - Park Bench Counselling

Jean-Pierre Boutros

Lindsay Hill

Felix Ammar (Submitted brief)

Chair Giambrone moved that the Commission waive section 13a of the procedural by-law to hear a deputation on the Subway Suicide Prevention Report, item (a) – items deferred from last meeting to permit debate/public presentations, from Karen Grant of the Trillium Health Centre who did not meet the registration deadline of 12:00 noon the day before the meeting.

The motion by Chair Giambrone carried, with two-thirds of the members present voting in favour.

The Commission received the deputations for information.

(See item (a) - items deferred from last meeting to permit debate/public presentations for minute).

b) 29 Dufferin – Post-Implementation Review of Extension to Exhibition Loop

Chair Giambrone moved that the Commission waive section 13a of the procedural by-law to hear a deputation on item 7(a) from Dianne Young, CEO Exhibition Place, who did not meet the registration deadline of 12:00 noon the day before the meeting.

The motion by Chair Giambrone carried, with two-thirds of the members present voting in favour.

The Commission received the deputation for information.
(see item no. 7(a) for minute)

Notice of Motions

NIL

Motions Without Notice

NIL

Items of Which Notice has Previously Been Given

NIL

Items Deferred From Last Meeting to Permit Debate/Public Presentation

Items Deferred from Last Meeting to Permit Debate/Public Presentations

a) Subway Suicide Prevention

It is recommended that this report be received for information on efforts related to Subway Suicide Prevention, noting that:

1. Staff will continue to work with the Centre for Addiction and Mental Health (CAMH) on developing best practices for suicide prevention and the treatment of employees who have experienced emotional trauma as a result of a suicide; and

2.  Staff will continue to investigate the installation of Platform Screen Doors (PSD), the most effective means of suicide prevention; and

3.  Staff will include appropriate funding for Platform Screen Doors in the 2011 – 2015 Capital Budget submission.

Received

  1. Reports with Confidential Attachments (Committee of the Whole)
  2. Lansdowne Bus Garage - Update

    The Commission:

    1. Received the information as set out in confidential attachment 1; and

    2. Noted that the confidential information as set out in confidential attachment 1 remains confidential in its entirety as it contains advice which is subject to solicitor-client privilege.

  3. Presentations
  4. a) TTC E-Initiatives

    Allan Foster, Director – Project Management – Information Technology Services Department, gave a PowerPoint presentation with respect to the above matter.

    The Commission received the presentation for information. 

    b) Pension Funding Agreement

    John Cannell, Treasurer – Pension Fund Society, gave a PowerPoint presentation with respect to the above matter.

    The Commission received the presentation for information and referred the matter to the Chief General Manager to bring back as an action item to a future meeting of the Commission, as deemed appropriate.

  5. Budget Matters
  6. a) Chief General Manager’s Report - Periods 11 & 12 (November 1 to December 31, 2009  
    It is recommended that the Commission:

    1. approve the offsetting of the $0.286 million subsidy shortfall for the 2009 TTC Operating Budget with the $0.592 million subsidy surplus for the 2009 Wheel-Trans Operating Budget, for a net subsidy surplus of $0.306 million; and

    2. forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information, noting that the detailed CGM’s Report is available upon request from the Office of the General Secretary of the Commission.

    Approved

  7. Procurement Authorizations
  8. a) Procurement Authorization - Finch and Eglinton Maintenance and Storage Facilities - Design Services Contract TC85-14
     
    It is recommended that the Commission authorize the award of contracts, in the upset limit specified, to the following firms, for a total upset limit of $33,000,000:

    Package 1 - Design Services - Eglinton Maintenance and Storage Facility

    Hatch Mott MacDonald Ltd (Hatch) / $22,000,000

    Package 2 - Design Services - Finch Maintenance and Storage Facility

    Hatch Mott MacDonald Ltd. (Hatch) / $11,000,000

    Approved

    b) Procurement Authorization - Toronto-York Spadina Subway Extension Construction Management Services Contract A85-97

    It is recommended that the Commission authorize the upset limit amount of $40,000,000 for Toronto-York Spadina Subway Extension - Construction Management Services Contract to Morrison Hershfield Limited. 

    Approved

    c) Procurement Authorization - Supply of Steel Cross Ties      

    It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of steel cross ties to Ronsco Incorporated for the period from March 2010 to March 2013 for an upset limit of $5,400,000 including applicable taxes.

    Approved

    d) Procurement Authorization – Supply of Rail

    It is recommended that the Commission authorize the award of a three-year inventory supply contract for the supply of rail to L.B. Foster Company for the period from April 2010 to March 2013 for an upset limit of $13,215,500 including applicable taxes.
    Approved

    e) Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period January 1, 2010 to January 31, 2010

    It is recommended that the Commission receive this report for information.  It lists Expenditures ($1,000,000 up to $5,000,000) for the period January 1, 2010 to January 31, 2010 which were approved by the Chief General Manager.

    Received

  9. Procurement Authorization Amendments
  10. a) Procurement Authorization Amendment - Toronto-York Spadina Subway Extension Project - Contract No. A85-75D - Highway 407 Station - Contract Amendment No. 1

    It is recommended that the Commission authorize Contract Amendment No. 1 to AECOM Canada Ltd. (AECOM), in the amount of $7,550,000.00 for the completion of detailed design and support during construction for the Highway 407 Station, increasing the total upset limit amount to $19,550,000.00 from $12,000,000.00.

    Approved

     b) Procurement Authorization Amendment - Toronto-York Spadina Subway Extension Project- Contract No. A85-75F - Sheppard West Station - Contract Amendment No. 1

    It is recommended that the Commission authorize Contract Amendment No. 1 to AECOM Canada Ltd. (AECOM), in the amount of $5,750,000.00 for the completion of detailed design and support during construction for the Sheppard West Station, increasing the total upset limit amount to $13,750,000.00 from $8,000,000.00.

    Approved

     c) Procurement Authorization Amendment – Toronto-York Spadina Subway Extension Project– Contract No. A85-80 – Twin Tunnels – Contract Amendment No. 1

    It is recommended that the Commission authorize Contract Amendment No. 1 to Hatch Mott MacDonald Ltd., in the amount of $8,000,000.00 for the completion of detailed design and support during construction for the Twin Tunnels - Downsview Station to Vaughan Corporate Centre Station, increasing the total upset limit amount to $20,000,000.00 from $12,000,000.00.

    Approved

  11. Notice of Awards
  12. NIL
  13. Service Matters
  14. a) 29 Dufferin – Post-Implementation Review of Extension to Exhibition Loop

    Commissioner Milczyn moved that the TTC offer additional service to Exhibition Place on the condition that exhibition place pay for the cost of the additional service to be provided.

    The motion by Commissioner Milczyn lost.

    Chair Giambrone moved that recommendation no. 1 in the staff report be struck out and replaced with the following:

    “That the Chief General Manager be authorized to continue service into Exhibition Place at an appropriate level and that the Commission authorize a maximum $100,000.00 net cost subsidy for this service for 2010.”

    The motion by Chair Giambrone carried.

    Chair Giambrone further moved that the report be approved, as amended.

    The motion by Chair Giambrone carried.

  15. Other Business
  16. a) Hullmark Entrance Connection
     
    It is recommended that the Commission approve relief of the payment of the entrance connection fee required under section 5.2.1 of the Toronto Transit Commission’s Entrance Connection Policy (the “Policy”) against the Hullmark Centre project to be constructed at 4759 - 4789 Yonge Street, in the form of a twenty-five percent (25%) reduction to the entrance connection fee calculated in accordance with the Policy.

    Approved

    b) Oleoresin Capsicum Spray 2009 Year End Report

     It is recommended that the Commission receive this report for information.

    Received

    c) 2009 Special Constable Annual Report to the Toronto Transit Commission and the Toronto Police Services Board

    It is recommended that the Commission receive and forward the attached report to the Toronto Police Services Board in accordance with Section 54 of the Special Constable Agreement between the Toronto Police Services Board and the Toronto Transit Commission.

    Approved

    d) TTC Corporate Policy Update - Employee Communications with Media

    It is recommended that the Commission approve the following TTC Corporate Policy, as amended, which is attached as Appendix ‘A’:

    • Policy 1.6.0 Employee Communications with Media

    Approved

    e) TTC Corporate Policy Review - Policy 13.5 Authorization for Expenditures & Other Commitments

     Chair Giambrone moved that the policy be amended to increase the Commission and Chief General Manager authority for unbudgeted items from $250,000.00 to $500,000.00.

     The motion by Chair Giambrone carried.

    Chair Giambrone further moved that the report be approved, as amended.

     The motion by Chair Giambrone carried.

    f) TTC Corporate Policy (New) - TTC Video Recording Policy

    It is recommended that the Commission adopt the policy entitled “Video Recording Policy” as attached as Appendix A to this Report.

    Approved

  17. New Business
  18. NIL
  19. Correspondence
  20. C-1 Deputy Mayor Joe Pantalone, Chair – Board of Governors of Exhibition Place, in support of the retention of the current year-round 29 Dufferin bus route through Exhibition Place.

    The Commission received the communication for information.
     (see report no. 7(a) for minute).

    C-2 Darwin O’Connor regarding service frequency policy as it relates to the 29 Dufferin bus route through Exhibition Place.

    The Commission received the communication for information.
     (see report no. 7(a) for minute).

    C-3 Councillor Frances Nunziata requesting a Passenger Impact Study of TTC buses serving an off-street bus terminal at the new GO station planned for Weston/Lawrence.

    The Commission received the communication for information and referred the correspondence to staff for appropriate action.

    C-4 The Honourable Dwight Duncan, Minister of Finance, Province of Ontario, regarding funding requirements for the Toronto Transit Commission Pension Fund Society (TTCPFS).

    The Commission received the communication for information.
    (see report no. 2(b) for minute).

    Supplementary Agenda 

    11. Toronto-York Spadina Subway Extension Project – Request for Full Project Commitment Approval

    It is recommended that the Commission:

    1. Approve an increase of $2.149 billion in project approval for the Toronto-York Spadina Subway Extension (TYSSE) Project.

    2. Forward this report to the City of Toronto with a request for additional in-year project cost commitment of $2,148.829 million on this fully funded, stand-alone project to be forwarded for City Council approval, bringing the total commitment up to the approved project cost for the TYSSE Project to $2,634.171 million.

    Approved

    The meeting adjourned at 3:35 p.m.

    TTC Board Members

    Chair Adam Giambrone Vice-Chair Joe Mihevc Commissioner Sandra Bussin Commissioner Glenn De Baeremaeker Commissioner Suzan Hall Commissioner Peter Milczyn Commissioner Anthony Perruzza Commissioner Bill Saundercook Commissioner Michael Thompson